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Provision of a Fleet and Asset Management System

Direct Rail Services Limited

This public procurement record has 6 releases in its history.

Award

01 Apr 2026 at 14:14

UK7 - Contract Details Notice
Award

24 Feb 2026 at 13:22

UK6 - Contract Award Notice
TenderUpdate

08 Dec 2025 at 14:03

UK4 - Tender Notice
Tender

05 Dec 2025 at 16:10

UK4 - Tender Notice
PlanningUpdate

14 Oct 2025 at 15:27

UK2 - Preliminary Market Engagement Notice
Planning

14 Oct 2025 at 15:08

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Direct Rail Services Limited has recently awarded a contract for a Fleet and Asset Management System to NTT Data Business Solutions Limited. The procurement process started with the initiation of a tender for this critical service for the rail division. The procurement covered industry categories related to software packages and information systems along with software support services. Located in Carlisle, United Kingdom, Direct Rail Services operates with a focus on transforming its rail fleet management and associated services. The process reached the award stage on 27th March 2026, with the contract active from 1st April 2026 and anticipated to run until 31st March 2029, with a renewal option up to 2032. This procurement process is marked by an open and competitive flexible procedure, voluntarily aligned with aspects of existing UK procurement legislation despite Direct Rail Services’ commercial status.

This tender presents substantial opportunities for business growth, particularly for companies with expertise in developing sophisticated software systems and those capable of offering robust support services. The contract size and scope suggest an optimal fit for large enterprises like NTT Data Business Solutions, given their capacity to handle a project of this magnitude. Firms specialising in scalable and integrated digital solutions can deliver improved asset management and maintenance documentation, thus enhancing decision-making and compliance. Businesses that can offer innovative and sustainable solutions, contributing to long-term operational excellence, are ideally positioned to leverage the opportunities stemming from the procurement's objectives and renewal possibilities. Such engagements can solidify a firm’s presence in the rail industry, contributing to a scalable approach in technology and service delivery.

How relevant is this notice?

Notice Information

Notice Title

Provision of a Fleet and Asset Management System

Notice Description

DRS has awarded a contract for the provision of a Fleet and Asset Management System for its rail division. Further details of the tender can be found by searching C28606 on the Atamis procurement platform. DRS does not consider itself bound by the Procurement Act 2023 (PA23) and associated procurement legislation (together the "UK procurement legislation") on the basis that, operating commercially, it is not a public authority, nor does it carry out any utility activities. Accordingly, the Procurement is not, and does not purport to be, subject to UK procurement legislation. For the avoidance of doubt, Tenderers are put on notice that the publication of this document and any other document that relates to this Procurement (including the relevant tender notice) is published voluntarily and nothing in this document, or any other document that DRS publishes in relation to this Procurement, should be construed as purporting to give rise to rights or obligations under UK procurement legislation. Finance Note: The total contract value has been estimated based on the maximum allowable contract duration, with an inclusion for contingency.

Lot Information

Lot 1

Renewal: Extension of contract is permitted up to a total contract term of 6 years.

Planning Information

As part of this process, we are hosting a Supplier Engagement Day on Monday, 27th October. To be invited, suppliers must complete the engagement form attached or contact us through the Atamis portal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05cc76
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/030395-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72261000 - Software support services

Notice Value(s)

Tender Value
£2,000,000 £1M-£10M
Lots Value
£2,000,000 £1M-£10M
Awards Value
£1,500,000 £1M-£10M
Contracts Value
£1,800,000 £1M-£10M

Notice Dates

Publication Date
1 Apr 20264 months ago
Submission Deadline
15 Dec 2025Expired
Future Notice Date
30 Apr 2026Expired
Award Date
24 Feb 20266 months ago
Contract Period
1 Apr 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active, Pending
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Direct Rail Services Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARLISLE
Postcode
CA6 4SJ
Postcode Area
Carlisle
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD1 Cumbria
Small Region (ITL 3)
TLD13 Cumberland
Delivery Location
Not specified
Local Authority
Cumberland
Electoral Ward
Dalston and Burgh
Westminster Constituency
Carlisle

Supplier Information

Number of Suppliers
1
Supplier Name

NTT DATA BUSINESS SOLUTIONS LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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