Provision of a Fleet and Asset Management System

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05cc76-2025-12-05T16:10:15Z",
    "date": "2025-12-05T16:10:15Z",
    "ocid": "ocds-h6vhtk-05cc76",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PNBJ-7645-CMHD",
            "name": "Direct Rail Services Limited",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PNBJ-7645-CMHD"
            },
            "address": {
                "streetAddress": "Regents Court, Baron Way",
                "locality": "Carlisle",
                "postalCode": "CA6 4SJ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKD12"
            },
            "contactPoint": {
                "email": "fran.webster@ntsglobal.uk",
                "name": "Fran Webster"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.directrailservices.com/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PNBJ-7645-CMHD",
        "name": "Direct Rail Services Limited"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "As part of this process, we are hosting a Supplier Engagement Day on Monday, 27th October. To be invited, suppliers must complete the engagement form attached or contact us through the Atamis portal.",
                "dueDate": "2025-11-21T23:59:59Z",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "065257-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/065257-2025",
                "datePublished": "2025-10-14T15:08:56+01:00",
                "format": "text/html"
            },
            {
                "id": "065275-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/065275-2025",
                "datePublished": "2025-10-14T15:27:00+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "C28606",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Provision of a Fleet and Asset Management System",
        "description": "To obtain further information, including all documentation, please follow these steps: 1. Log in to the supplier portal at: https://atamis-2464.my.site.com/s/Welcome. 2. Locate the opportunity using 'Find Opportunities' 3. Click Register Interest, and Confirm. 4. The opportunity will be available to view within a few minutes of registering your interest via the 'My Proposals and Quotes' area of the portal.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72261000",
                        "description": "Software support services"
                    }
                ],
                "relatedLot": "1",
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amountGross": 2400000,
            "amount": 2000000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00",
                    "maxExtentDate": "2032-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 2400000,
                    "amount": 2000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Points based system",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Selection Questionnaire",
                            "description": "Applicants will be down-selected based on their responses to this first stage of the procurement process. Further details can be found in the ITT documents provided in the Atamis procurement platform."
                        }
                    ]
                },
                "renewal": {
                    "description": "Extension of contract is permitted up to a total contract term of 6 years."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-04-30T23:59:59+01:00"
        },
        "status": "active",
        "amendments": [
            {
                "id": "065275-2025",
                "description": "I have updated the contact information on the document."
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "DRS is seeking suppliers for the provision of a Fleet and Asset Management System for its rail division. Further details can be found by searching C28606 on the Atamis procurement platform DRS does not consider itself bound by the Procurement Act 2023 (PA23) and associated procurement legislation (together the \"UK procurement legislation\") on the basis that, operating commercially, it is not a public authority, nor does it carry out any utility activities. Accordingly, the Procurement is not, and does not purport to be, subject to UK procurement legislation. For the avoidance of doubt, Tenderers are put on notice that the publication of this document and any other document that relates to this Procurement (including the relevant tender notice) is published voluntarily and nothing in this document, or any other document that DRS publishes in relation to this Procurement, should be construed as purporting to give rise to rights or obligations under UK procurement legislation. That said, DRS intends to operate a fair process which broadly aligns with certain key aspects of the competitive flexible procedure under the PA23 and which aligns with the objectives of section 12(1)-(3) of the PA23. The process for this initial stage of the Procurement is set out in this Stage 1 ITT."
        },
        "submissionMethodDetails": "Bidders are invited to submit their responses to this first stage of the procurement process by 15:00 on 15th December 2025. Shortlisted bidders will be invited to a second stage of the process commencing in early January 2026 with an anticipated submission date of 6th February 2026. https://atamis-2464.my.site.com/s/Welcome",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2025-12-15T15:00:00Z",
        "enquiryPeriod": {
            "endDate": "2025-12-15T15:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-02-17T23:59:59Z"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest"
            },
            {
                "id": "080312-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/080312-2025",
                "datePublished": "2025-12-05T16:10:15Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}