Notice Information
Notice Title
Semi-Comprehensive Maintenance Program for Heating Ventilation Air-Conditioning system across India network
Notice Description
The Foreign, Commonwealth and Development Office (FCDO), through a competitive tender (Open Procedure under the Procurement Act 2023), intends to engage competent supplier(s) to deliver a Semi Comprehensive Maintenance Programme for the British High Commission (BHC) in New Delhi and British Deputy High Commissions (BDHCs) offices across India. The scope of this contract includes the provision of maintenance services for a range of HVAC systems, including HVAC units, VRV systems, chillers, cooling towers, and air conditioning units, across the FCDO's offices & expat residences. The contract will be initially for Three (3) year term, from 1 November 2026 to 31 October 2029 (tentative), with an option to extend for an additional 24 months, subject to satisfactory performance by the selected supplier and ongoing operational requirements across the BHC/BDHC locations. This tender was published for Seven (7) distinct locations (lots), each representing a specific geographic location having FCDO operations. However at the tender award stage only Four (4) locations were awarded, based on the reccomendation of India Network Review. The seven delivery locations are: 1. British High Commission, New Delhi 2. British Deputy High Commission, Chandigarh 3. British Deputy High Commission, Mumbai [Not Awarded] 4. British Deputy High Commission, Ahmedabad [Not Awarded] 5. British Deputy High Commission, Hyderabad [Not Awarded] 6. British Deputy High Commission, Chennai 7. British Deputy High Commission, Kolkata
Lot Information
Provision for HVAC Operations and Maintenance Programme at BHC New Delhi
Renewal: Initial contract period is for 3 years with an option of further extension for 2 yeras subject to satisfactory performance by the selected supplier and the continued business requirement at BHC/BDHCs at the end of initial term
Provision for Air Conditioning Maintenance Programme at BDHC ChandigarhRenewal: Initial contract period is for 3 years with an option of further extension for 2 yeras subject to satisfactory performance by the selected supplier and the continued business requirement at BHC/BDHCs at the end of initial term
Provision for Air Conditioning Maintenance Programme at BDHC MumbaiRenewal: Initial contract period is for 3 years with an option of further extension for 2 yeras subject to satisfactory performance by the selected supplier and the continued business requirement at BHC/BDHCs at the end of initial term
Provision for Air Conditioning Maintenance Programme at BDHC AhmedabadThe Foreign, Commonwealth and Development Office (FCDO), through a competitive tender (Open Procedure under the Procurement Act 2023), intends to engage competent supplier(s) to deliver a Semi Comprehensive Maintenance Programme for the British High Commission (BHC) in New Delhi and British Deputy High Commissions (BDHCs) offices across India. The scope of this contract includes the provision of maintenance services for a range of HVAC systems, including HVAC units, VRV systems, chillers, cooling towers, and air conditioning units, across the FCDO's offices & expat residences. The contract will be initially for Three (3) year term, from 1 May 2026 to 30 April 2029 (tentative), with an option to extend for an additional 24 months, subject to satisfactory performance by the selected supplier and ongoing operational requirements across the BHC/BDHC locations. This tender is organised into Seven (7) distinct lots, each representing a specific geographic location. Interested bidders can apply for minimum one lot or all lots (locations), depending on their presence and expertise. The Delivery location for Lot 4 pertains to British Deputy High Commission, Ahmedabad.
Renewal: Initial contract period is for 3 years with an option of further extension for 2 yeras subject to satisfactory performance by the selected supplier and the continued business requirement at BHC/BDHCs at the end of initial term
Provision for Air Conditioning Maintenance Programme at BDHC HyderabadThe Foreign, Commonwealth and Development Office (FCDO), through a competitive tender (Open Procedure under the Procurement Act 2023), intends to engage competent supplier(s) to deliver a Semi Comprehensive Maintenance Programme for the British High Commission (BHC) in New Delhi and British Deputy High Commissions (BDHCs) offices across India. The scope of this contract includes the provision of maintenance services for a range of HVAC systems, including HVAC units, VRV systems, chillers, cooling towers, and air conditioning units, across the FCDO's offices & expat residences. The contract will be initially for Three (3) year term, from 1 May 2026 to 30 April 2029 (tentative), with an option to extend for an additional 24 months, subject to satisfactory performance by the selected supplier and ongoing operational requirements across the BHC/BDHC locations. This tender is organised into Seven (7) distinct lots, each representing a specific geographic location. Interested bidders can apply for minimum one lot or all lots (locations), depending on their presence and expertise. The Delivery location for Lot 5 pertains to British Deputy High Commission, Hyderabad
Renewal: Initial contract period is for 3 years with an option of further extension for 2 yeras subject to satisfactory performance by the selected supplier and the continued business requirement at BHC/BDHCs at the end of initial term
Provision for Air Conditioning Maintenance Programme at BDHC ChennaiRenewal: Initial contract period is for 3 years with an option of further extension for 2 yeras subject to satisfactory performance by the selected supplier and the continued business requirement at BHC/BDHCs at the end of initial term
Provision for Air Conditioning Maintenance Programme at BDHC KolkataRenewal: Initial contract period is for 3 years with an option of further extension for 2 yeras subject to satisfactory performance by the selected supplier and the continued business requirement at BHC/BDHCs at the end of initial term
Planning Information
Early Market engagement is being planned on 30th of October 2025. Suitable and interested suppliers are invited to participate in the virtual market engagement session. The prime objective of organising this session is to share our tentative requirements and gain understanding of what can be provided or achieved by the players in the Local Market. A presentation will be shared with suppliers which will include FCDO's procurement procedures, possible bid evaluation criteria and overall project timelines. Interested suppliers should register their interest in participating this event by filling this form https://forms.office.com/e/0CBND08TQ8 A joining link to this virtual market engagement will be shared with suppliers who have completed this form, please ensure your details are shared with us by 28th of October 2025.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05ccd3
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/094098-2026
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- UK6 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
-
- CPV Codes
42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
42512300 - HVAC packages
45331000 - Heating, ventilation and air-conditioning installation work
45331200 - Ventilation and air-conditioning installation work
50310000 - Maintenance and repair of office machinery
Notice Value(s)
- Tender Value
- £1,500,684 £1M-£10M
- Lots Value
- £1,500,684 £1M-£10M
- Awards Value
- £1,278,807 £1M-£10M
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 6 Oct 20263 weeks ago
- Submission Deadline
- 5 Mar 2026Expired
- Future Notice Date
- 28 Nov 2025Expired
- Award Date
- 16 Sep 20261 months ago
- Contract Period
- 1 Nov 2026 - 31 Oct 2029 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Active, Complete
- Awards Status
- Active
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- Foreign Commonwealth and Development Office
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- LONDON
- Postcode
- SW1A 2AH
- Postcode Area
- South West London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI3 Inner London - West
- Small Region (ITL 3)
- TLI35 Westminster and City of London
- Delivery Location
- Not specified
-
- Local Authority
- Westminster
- Electoral Ward
- St James's
- Westminster Constituency
- Cities of London and Westminster
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/094098-2026
6th October 2026 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/010798-2026
6th February 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/065396-2025
15th October 2025 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.