Notice Information
Notice Title
Public Conveniences
Notice Description
Swale Borough Council are currently reviewing options for public convenience service provision post March 2026 when the current service contracts expire. We currently have 16 public conveniences. Part of this review has included a consultation on facilities and the future of some of these public conveniences. To assist with the development of the future contractual opportunity we are seeking views from potentially interested parties to help shape the specification. 1) Currently, the hygiene services contract provides and maintains baby changing units, hand driers and sanitation bins for all public facilities and for three local authority office buildings. This contract is separate to the opening, cleansing and minor maintenance of public conveniences contract. Should the two areas of work be combined under one specification, or should they be kept as separate lots for bidding purposes? 2) It is expected that a core of public conveniences will continue to remain open for the public to use. However, there will likely be a small number that may be closed or transferred in ownership to other organisations such as town or parish councils. If the transfer process extends past the start date of the new contract, these establishments will still need to be opened, cleansed and maintained for a period of time until the successful transfer can take place. For these few establishments we would appreciate your comments on these points: Currently, we are considering an option to offer these facilities as a separate Lot on a shorter term (with extensions). How should we ask for them to be priced if the intention is for them to change ownership most likely within year 1 (monthly, six monthly etc)? It is possible that different establishments get transferred at different times (or maybe not at all). How should this be considered in the contract with regards to removing facilities and will that impact pricing for the remaining facilities? 3) Would any bidders suggest we advertise the opportunity in any other way other than all establishments under one specification e.g should we advertise some facilities (or groups of facilities) as individual lots? 4) How much notice will bidders need prior to taking a decision to close/ transfer one of the facilities identified in question 2? 5) Most of our facilities have no permanent attendants. A few facilities where there is high footfall or a possible elevated risk of damage have partial attendance ranging from 3 - 6 hours a day. What are bidders views on this? Does this seem reasonable or would an alternative model be preferred? What model would offer best value for money? Should there be an option for a variant bid from prospective service providers? 6) How would bidders satisfy mass openings at the same time without the provision of attendants at some venues? 7) Is there anything else we should be considering or amendments/ models that may enhance the service but still offer the very best value for residents? 8) Any other comments or considerations? For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.kentbusinessportal.org.uk/tenders/UK-UK-Sittingbourne:-Public-conveniences./XZX7ZE5E6U To respond to this opportunity, please click here: https://www.kentbusinessportal.org.uk/respond/XZX7ZE5E6U
Planning Information
Swale Borough Council are currently reviewing options for public convenience service provision post March 2026 when the current service contracts expire. We currently have 16 public conveniences. Part of this review has included a consultation on facilities and the future of some of these public conveniences. To assist with the development of the future contractual opportunity we are seeking views from potentially interested parties to help shape the specification. 1) Currently, the hygiene services contract provides and maintains baby changing units, hand driers and sanitation bins for all public facilities and for three local authority office buildings. This contract is separate to the opening, cleansing and minor maintenance of public conveniences contract. Should the two areas of work be combined under one specification, or should they be kept as separate lots for bidding purposes? 2) It is expected that a core of public conveniences will continue to remain open for the public to use. However, there will likely be a small number that may be closed or transferred in ownership to other organisations such as town or parish councils. If the transfer process extends past the start date of the new contract, these establishments will still need to be opened, cleansed and maintained for a period of time until the successful transfer can take place. For these few establishments we would appreciate your comments on these points: Currently, we are considering an option to offer these facilities as a separate Lot on a shorter term (with extensions). How should we ask for them to be priced if the intention is for them to change ownership most likely within year 1 (monthly, six monthly etc)? It is possible that different establishments get transferred at different times (or maybe not at all). How should this be considered in the contract with regards to removing facilities and will that impact pricing for the remaining facilities? 3) Would any bidders suggest we advertise the opportunity in any other way other than all establishments under one specification e.g should we advertise some facilities (or groups of facilities) as individual lots? 4) How much notice will bidders need prior to taking a decision to close/ transfer one of the facilities identified in question 2? 5) Most of our facilities have no permanent attendants. A few facilities where there is high footfall or a possible elevated risk of damage have partial attendance ranging from 3 – 6 hours a day. What are bidders views on this? Does this seem reasonable or would an alternative model be preferred? What model would offer best value for money? Should there be an option for a variant bid from prospective service providers? 6) How would bidders satisfy mass openings at the same time without the provision of attendants at some venues? 7) Is there anything else we should be considering or amendments/ models that may enhance the service but still offer the very best value for residents? 8) Any other comments or considerations? Please submit comments via the Delta messaging function.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05cd2f
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/065546-2025
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- UK2 - Preliminary Market Engagement Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
45 - Construction work
50 - Repair and maintenance services
90 - Sewage, refuse, cleaning and environmental services
-
- CPV Codes
45215500 - Public conveniences
50000000 - Repair and maintenance services
50760000 - Repair and maintenance of public conveniences
90600000 - Cleaning and sanitation services in urban or rural areas, and related services
90900000 - Cleaning and sanitation services
90910000 - Cleaning services
90911200 - Building-cleaning services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 15 Oct 20254 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- 29 Oct 2025Expired
- Award Date
- Not specified
- Contract Period
- 31 Mar 2026 - 31 Mar 2031 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planning
- Lots Status
- Planning
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SWALE BOROUGH COUNCIL
- Contact Name
- Charlotte Knowles
- Contact Email
- procurement@swale.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- SITTINGBOURNE
- Postcode
- ME10 3HT
- Post Town
- Rochester
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ4 Kent
- Small Region (ITL 3)
- TLJ43 Kent Thames Gateway
- Delivery Location
- TLJ4 Kent
-
- Local Authority
- Swale
- Electoral Ward
- Roman
- Westminster Constituency
- Sittingbourne and Sheppey
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/065546-2025
15th October 2025 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-05cd2f-2025-10-15T12:05:05+01:00",
"date": "2025-10-15T12:05:05+01:00",
"ocid": "ocds-h6vhtk-05cd2f",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PJVX-4924-XHDQ",
"name": "Swale Borough Council",
"identifier": {
"scheme": "GB-PPON",
"id": "PJVX-4924-XHDQ"
},
"address": {
"streetAddress": "Swale House, East Street",
"locality": "Sittingbourne",
"postalCode": "ME10 3HT",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKJ43"
},
"contactPoint": {
"name": "Charlotte Knowles",
"email": "procurement@Swale.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"scheme": "UK_CA_TYPE",
"id": "publicAuthoritySubCentralGovernment",
"description": "Public authority - sub-central government"
}
]
}
}
],
"buyer": {
"id": "GB-PPON-PJVX-4924-XHDQ",
"name": "Swale Borough Council"
},
"planning": {
"milestones": [
{
"id": "engagement",
"type": "engagement",
"description": "Swale Borough Council are currently reviewing options for public convenience service provision post March 2026 when the current service contracts expire. We currently have 16 public conveniences. Part of this review has included a consultation on facilities and the future of some of these public conveniences. To assist with the development of the future contractual opportunity we are seeking views from potentially interested parties to help shape the specification. 1) Currently, the hygiene services contract provides and maintains baby changing units, hand driers and sanitation bins for all public facilities and for three local authority office buildings. This contract is separate to the opening, cleansing and minor maintenance of public conveniences contract. Should the two areas of work be combined under one specification, or should they be kept as separate lots for bidding purposes? 2) It is expected that a core of public conveniences will continue to remain open for the public to use. However, there will likely be a small number that may be closed or transferred in ownership to other organisations such as town or parish councils. If the transfer process extends past the start date of the new contract, these establishments will still need to be opened, cleansed and maintained for a period of time until the successful transfer can take place. For these few establishments we would appreciate your comments on these points: Currently, we are considering an option to offer these facilities as a separate Lot on a shorter term (with extensions). How should we ask for them to be priced if the intention is for them to change ownership most likely within year 1 (monthly, six monthly etc)? It is possible that different establishments get transferred at different times (or maybe not at all). How should this be considered in the contract with regards to removing facilities and will that impact pricing for the remaining facilities? 3) Would any bidders suggest we advertise the opportunity in any other way other than all establishments under one specification e.g should we advertise some facilities (or groups of facilities) as individual lots? 4) How much notice will bidders need prior to taking a decision to close/ transfer one of the facilities identified in question 2? 5) Most of our facilities have no permanent attendants. A few facilities where there is high footfall or a possible elevated risk of damage have partial attendance ranging from 3 - 6 hours a day. What are bidders views on this? Does this seem reasonable or would an alternative model be preferred? What model would offer best value for money? Should there be an option for a variant bid from prospective service providers? 6) How would bidders satisfy mass openings at the same time without the provision of attendants at some venues? 7) Is there anything else we should be considering or amendments/ models that may enhance the service but still offer the very best value for residents? 8) Any other comments or considerations? Please submit comments via the Delta messaging function.",
"dueDate": "2025-10-29T23:59:59+00:00",
"status": "scheduled"
}
],
"documents": [
{
"id": "065546-2025",
"documentType": "marketEngagementNotice",
"noticeType": "UK2",
"description": "Preliminary market engagement notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/065546-2025",
"datePublished": "2025-10-15T12:05:05+01:00",
"format": "text/html"
}
]
},
"tender": {
"id": "PA45",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Public Conveniences",
"description": "Swale Borough Council are currently reviewing options for public convenience service provision post March 2026 when the current service contracts expire. We currently have 16 public conveniences. Part of this review has included a consultation on facilities and the future of some of these public conveniences. To assist with the development of the future contractual opportunity we are seeking views from potentially interested parties to help shape the specification. 1) Currently, the hygiene services contract provides and maintains baby changing units, hand driers and sanitation bins for all public facilities and for three local authority office buildings. This contract is separate to the opening, cleansing and minor maintenance of public conveniences contract. Should the two areas of work be combined under one specification, or should they be kept as separate lots for bidding purposes? 2) It is expected that a core of public conveniences will continue to remain open for the public to use. However, there will likely be a small number that may be closed or transferred in ownership to other organisations such as town or parish councils. If the transfer process extends past the start date of the new contract, these establishments will still need to be opened, cleansed and maintained for a period of time until the successful transfer can take place. For these few establishments we would appreciate your comments on these points: Currently, we are considering an option to offer these facilities as a separate Lot on a shorter term (with extensions). How should we ask for them to be priced if the intention is for them to change ownership most likely within year 1 (monthly, six monthly etc)? It is possible that different establishments get transferred at different times (or maybe not at all). How should this be considered in the contract with regards to removing facilities and will that impact pricing for the remaining facilities? 3) Would any bidders suggest we advertise the opportunity in any other way other than all establishments under one specification e.g should we advertise some facilities (or groups of facilities) as individual lots? 4) How much notice will bidders need prior to taking a decision to close/ transfer one of the facilities identified in question 2? 5) Most of our facilities have no permanent attendants. A few facilities where there is high footfall or a possible elevated risk of damage have partial attendance ranging from 3 - 6 hours a day. What are bidders views on this? Does this seem reasonable or would an alternative model be preferred? What model would offer best value for money? Should there be an option for a variant bid from prospective service providers? 6) How would bidders satisfy mass openings at the same time without the provision of attendants at some venues? 7) Is there anything else we should be considering or amendments/ models that may enhance the service but still offer the very best value for residents? 8) Any other comments or considerations? For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.kentbusinessportal.org.uk/tenders/UK-UK-Sittingbourne:-Public-conveniences./XZX7ZE5E6U To respond to this opportunity, please click here: https://www.kentbusinessportal.org.uk/respond/XZX7ZE5E6U",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "45215500",
"description": "Public conveniences"
},
{
"scheme": "CPV",
"id": "50000000",
"description": "Repair and maintenance services"
},
{
"scheme": "CPV",
"id": "50760000",
"description": "Repair and maintenance of public conveniences"
},
{
"scheme": "CPV",
"id": "90600000",
"description": "Cleaning and sanitation services in urban or rural areas, and related services"
},
{
"scheme": "CPV",
"id": "90900000",
"description": "Cleaning and sanitation services"
},
{
"scheme": "CPV",
"id": "90910000",
"description": "Cleaning services"
},
{
"scheme": "CPV",
"id": "90911200",
"description": "Building-cleaning services"
}
],
"deliveryAddresses": [
{
"region": "UKJ4",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 0,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"lots": [
{
"id": "1",
"contractPeriod": {
"startDate": "2026-04-01T00:00:00+01:00",
"endDate": "2031-03-31T23:59:59+01:00"
},
"status": "planning"
}
],
"status": "planning"
},
"language": "en"
}