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Travel, Accommodation and Event Management Services

NORTHERN GAS NETWORKS LIMITED

This public procurement record has 2 releases in its history.

Award

15 Apr 2026 at 14:23

UK6 - Contract Award Notice
Tender

20 Oct 2025 at 08:36

UK4 - Tender Notice
Summary of the contracting process

Northern Gas Networks Limited, a private utility operating in the north of England, has completed an award in the procurement process for Travel, Accommodation, and Event Management Services. The procurement followed an open, competitive flexible procedure, reflecting a significant contract valued at £3,600,000 GBP with the possibility of extensions up to June 2034. The awarded contract to Clarity Travel Limited, a large-scale supplier based in Manchester, is pending finalisation, with an expected start date on July 1st, 2026. The procurement focuses on providing comprehensive travel management services including hotel and transport, aligning with NGN's travel policies and monitoring systems. Key dates include the standstill period ending on April 24th, 2026, and the possible renewal of the initial period by five additional years.

This tender presents a substantial opportunity for businesses in the travel management sector to establish a long-term collaboration with Northern Gas Networks Limited. The focus on varied travel-related services, particularly in hotel, transport, and event management, suits suppliers experienced in corporate travel logistics. SMEs with strengths in efficient travel systems or those capable of custom solutions that support policy compliance and cost control might find this engagement particularly advantageous. The procurement is tailored to maximise non-commercial criteria, covering quality and contractual services, thereby encouraging innovative solutions and value-add propositions that enhance supplier compatibility with Northern Gas Networks' objectives.

How relevant is this notice?

Notice Information

Notice Title

Travel, Accommodation and Event Management Services

Notice Description

Northern Gas Networks (NGN) have a requirement to secure the services of a travel management company. NGN have approx. 1400 employees with offices spread throughout the north of England. A travel management system has been in place since 2015 with restrictions set on all travel booked sent to line managers for approvals. Car Hire, Taxi Bookings, Car Parking, Ferry Tickets, Tube Ticket Bookings, Meetings including Conference and Event Planning are also booked through the travel system. All NGN employees have access to book, with some key bookers requesting group bookings or booking on behalf of other colleagues. NGN have a travel policy in place which outlines restrictions for standard class travel only for colleagues and hotel spend limits with restrictions set on allowances for food and drink. The solution has enabled monitoring and enforcement of the Travel Policy by setting rules and limits within the solution. Approval needs to be sought to book travel that falls outside the policy, our current system flags out-of-policy bookings and if selected is sent immediately for manager approval. It also provides a mechanism to benchmark travel and drive refinement of the Travel Policy in the future. NGN wishes to award a contract to a supplier who can demonstrate the ability to provide all our requirements as set out in the Scope of Requirements document.

Lot Information

Lot 1

Renewal: Contact start date 1 July 2026. The initial period of any contract resulting from this procurement will be 3 years. The length of the contract may be extended by NGN for a further 5x1-year periods to give a maximum duration of 8 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05cf63
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/034272-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

60 - Transport services (excl. Waste transport)

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

55000000 - Hotel, restaurant and retail trade services

60000000 - Transport services (excl. Waste transport)

63500000 - Travel agency, tour operator and tourist assistance services

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
£3,000,000 £1M-£10M
Awards Value
£3,600,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
15 Apr 20264 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
15 Apr 20264 months ago
Contract Period
1 Jul 2026 - 30 Jun 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NORTHERN GAS NETWORKS LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COLTON LEEDS
Postcode
LS15 8TU
Postcode Area
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
Not specified
Local Authority
Leeds
Electoral Ward
Garforth & Swillington
Westminster Constituency
Leeds East

Supplier Information

Number of Suppliers
1
Supplier Name

CLARITY TRAVEL LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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