Travel, Accommodation and Event Management Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05cf63-2025-10-20T08:36:36+01:00",
    "date": "2025-10-20T08:36:36+01:00",
    "ocid": "ocds-h6vhtk-05cf63",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-05167070",
            "name": "NORTHERN GAS NETWORKS LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "05167070"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PRNB-9357-PVLR"
                }
            ],
            "address": {
                "streetAddress": "1100 Century Way",
                "locality": "Colton Leeds",
                "postalCode": "LS15 8TU",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE42"
            },
            "contactPoint": {
                "email": "procurement@northerngas.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "privateUtility",
                        "description": "Private utility"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-05167070",
        "name": "NORTHERN GAS NETWORKS LIMITED"
    },
    "tender": {
        "id": "ocds-h6vhtk-05cf63",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Travel, Accommodation and Event Management Services",
        "description": "Northern Gas Networks (NGN) have a requirement to secure the services of a travel management company. NGN have approx. 1400 employees with offices spread throughout the north of England. A travel management system has been in place since 2015 with restrictions set on all travel booked sent to line managers for approvals. Car Hire, Taxi Bookings, Car Parking, Ferry Tickets, Tube Ticket Bookings, Meetings including Conference and Event Planning are also booked through the travel system. All NGN employees have access to book, with some key bookers requesting group bookings or booking on behalf of other colleagues. NGN have a travel policy in place which outlines restrictions for standard class travel only for colleagues and hotel spend limits with restrictions set on allowances for food and drink. The solution has enabled monitoring and enforcement of the Travel Policy by setting rules and limits within the solution. Approval needs to be sought to book travel that falls outside the policy, our current system flags out-of-policy bookings and if selected is sent immediately for manager approval. It also provides a mechanism to benchmark travel and drive refinement of the Travel Policy in the future. NGN wishes to award a contract to a supplier who can demonstrate the ability to provide all our requirements as set out in the Scope of Requirements document.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "55000000",
                        "description": "Hotel, restaurant and retail trade services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60000000",
                        "description": "Transport services (excl. Waste transport)"
                    },
                    {
                        "scheme": "CPV",
                        "id": "63500000",
                        "description": "Travel agency, tour operator and tourist assistance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 3600000,
            "amount": 3000000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "This procurement will follow the following process: - Tender notice issued (this notice) for 25 days - Interested suppliers to contact NGN and be invited to Conditions of Participation via Market Dojo (Pass/Fail) - Suppliers who Pass the Conditions of Participation will be invited to PQQ - PQQ end date 21st November - PQQ responses evaluated - The top 4 scoring suppliers will then progress through to tender stage (RFP) - RFP live for (minimum 25 days) - RFP responses evaluated based on 60% non-commercial, 40% commercial criteria - Best and Final Offer requested - Presentations - the top 2 scoring suppliers will be shortlisted to a presentation stage - Final evaluations carried out - Suppliers notified of the outcome Full details are made available in the tender scope. If supplementary stages are required throughout the process, or stages noted in the strategy defined above are no longer required, it is at NGN's discretion to include or remove stages. It is at the discretion of NGN to change the weightings/criteria or add additional sub criteria/weightings to the PQQ or RFP if there is a need to do so before the submission deadline of the relevant stage. Any changes to the evaluation criteria will be communicated to all Bidders."
        },
        "mainProcurementCategory": "services",
        "specialRegime": [
            "utilities"
        ],
        "aboveThreshold": true,
        "submissionMethodDetails": "Please contact the NGN contact on the front page of the Scope of Requirements document confirming your interest to participate in this tender event, who will invite you to the procurement event on NGN's Procurement Portal.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "notAllowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2025-11-14T09:00:00Z",
        "awardPeriod": {
            "endDate": "2026-04-01T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 3600000,
                    "amount": 3000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "Commercial",
                            "numbers": [
                                {
                                    "number": 35,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Contractual",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Non Commercial",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-07-01T00:00:00+01:00",
                    "endDate": "2029-06-30T23:59:59+01:00",
                    "maxExtentDate": "2034-06-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Contact start date 1 July 2026. The initial period of any contract resulting from this procurement will be 3 years. The length of the contract may be extended by NGN for a further 5x1-year periods to give a maximum duration of 8 years."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "A-6407",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-6407",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "066552-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/066552-2025",
                "datePublished": "2025-10-20T08:36:36+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}