Award

The Service and Maintenance of Automatic Doors

SWINDON BOROUGH COUNCIL

This public procurement record has 3 releases in its history.

Award

13 Apr 2026 at 15:36

Award

20 Jan 2026 at 17:54

Tender

20 Oct 2025 at 15:33

Summary of the contracting process

Swindon Borough Council has successfully awarded a contract for the service and maintenance of automatic doors. The procurement process, initiated under an open procedure, culminated in the award to Severnside Security Limited, a Tewkesbury-based SME. The contract, valued at approximately GBP 349,956.06 excluding VAT, covers comprehensive maintenance services including call-outs, repairs, and materials for automatic doors. The service includes around-the-clock availability, ensuring repairs are conducted as needed, and will commence on 1st April 2026, with an initial three-year term and an optional two-year extension. The procurement activities took place in Swindon within the South West England region and were conducted in accordance with UK public sector procurement regulations.

This tender presents a substantial business growth opportunity for companies specialising in building maintenance and installation services, particularly those with expertise in repairing and maintaining automatic doors. The long-term contract spanning up to five years provides a stable income stream and potential for further engagements. Small to medium enterprises (SMEs) like Severnside Security Limited, with relevant industry experience and the ability to provide 24/7 service coverage, are ideally positioned to compete for similar opportunities. This contract highlights the possibilities for businesses to expand their footprints in public sector projects by demonstrating reliability, quality service, and competitive pricing in their offerings.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Title

The Service and Maintenance of Automatic Doors

Notice Description

Contract Award Notice for The Service and Maintenance of Automatic Doors Swindon Borough Council have engaged with an experienced contractor to provide responsive and scheduled bi-annual maintenance of its automatic doors. The contractor will repair any faulty automatic doors as and when required, with an all-inclusive service. This all-inclusive service includes all call out, fault investigation, repairs, labour and materials, travel and related costs during the duration of the contract. It should be noted that the contract shall comprise of the inspection, ongoing maintenance and repair of automatic doors, both planned servicing and also remedial works are within the scope of this contract. This will be required 24 hours, 7 days a week (including weekend and Bank Holidays) working. The contract is for a period of 3 Years with an optional 2 year extension period and is estimated to commence 1st April 2026.

Lot Information

Lot 1

Renewal: After the initial three year period the contract performance and requirements will be reviewed, and extended for a further 1 x 24 month period if required.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d019
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/033432-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services


CPV Codes

44221200 - Doors

45421100 - Installation of doors and windows and related components

50000000 - Repair and maintenance services

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

50711000 - Repair and maintenance services of electrical building installations

Notice Value(s)

Tender Value
£450,000 £100K-£500K
Lots Value
£450,000 £100K-£500K
Awards Value
£349,956 £100K-£500K
Contracts Value
£349,956 £100K-£500K

Notice Dates

Publication Date
13 Apr 20261 weeks ago
Submission Deadline
17 Nov 2025Expired
Future Notice Date
Not specified
Award Date
20 Jan 20263 months ago
Contract Period
31 Mar 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SWINDON BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN1 2JH
Post Town
Swindon
Country
England

Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLK14 Swindon

Local Authority
Swindon
Electoral Ward
Eastcott
Westminster Constituency
Swindon South

Supplier Information

Number of Suppliers
1
Supplier Name

SEVERNSIDE SECURITY

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05d019-2026-04-13T16:36:22+01:00",
    "date": "2026-04-13T16:36:22+01:00",
    "ocid": "ocds-h6vhtk-05d019",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PNPT-6195-XDWV",
            "name": "Swindon Borough Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PNPT-6195-XDWV"
            },
            "address": {
                "streetAddress": "Swindon Borough Council, Civic Offices, Euclid Street",
                "locality": "Swindon",
                "postalCode": "SN1 2JH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK14"
            },
            "contactPoint": {
                "name": "Ms Jodie Wakefield",
                "email": "JWakefield@swindon.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.swindon.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PYPM-4685-RVPQ",
            "name": "Severnside Security Limited",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PYPM-4685-RVPQ"
            },
            "address": {
                "streetAddress": "1st Floor Offices, 105 Church Street",
                "locality": "Tewkesbury",
                "postalCode": "GL20 5AB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK13"
            },
            "contactPoint": {
                "name": "Mr K Lewis",
                "email": "tenders@ssecltd.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://severnsidesecurityltd.co.uk/",
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PNPT-6195-XDWV",
        "name": "Swindon Borough Council"
    },
    "planning": {
        "noEngagementNoticeRationale": "Preliminary Market Engagement (PME) notice was published in Jun 2025. The PME was completed in July 2025."
    },
    "tender": {
        "id": "DN794509",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "The Service and Maintenance of Automatic Doors",
        "description": "Contract Award Notice for The Service and Maintenance of Automatic Doors Swindon Borough Council have engaged with an experienced contractor to provide responsive and scheduled bi-annual maintenance of its automatic doors. The contractor will repair any faulty automatic doors as and when required, with an all-inclusive service. This all-inclusive service includes all call out, fault investigation, repairs, labour and materials, travel and related costs during the duration of the contract. It should be noted that the contract shall comprise of the inspection, ongoing maintenance and repair of automatic doors, both planned servicing and also remedial works are within the scope of this contract. This will be required 24 hours, 7 days a week (including weekend and Bank Holidays) working. The contract is for a period of 3 Years with an optional 2 year extension period and is estimated to commence 1st April 2026.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50700000",
                        "description": "Repair and maintenance services of building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50711000",
                        "description": "Repair and maintenance services of electrical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45421100",
                        "description": "Installation of doors and windows and related components"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44221200",
                        "description": "Doors"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK14",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 540000,
            "amount": 450000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "The appointment of a contractor for the service and maintenance of automatic doors Swindon Borough Council are looking to engage with an experienced contractor to provide responsive and scheduled bi-annual maintenance of its automatic doors. The Council expects the contractor to repair any faulty automatic doors as and when required, with an all-inclusive service. This all-inclusive service should include all call out, fault investigation, repairs, labour and materials, travel and related costs during the duration of the contract. It should be noted that the contract shall comprise of the inspection, ongoing maintenance and repair of automatic doors, both planned servicing and also remedial works are within the scope of this contract. This will be required 24 hours, 7 days a week (including weekend and Bank Holidays) working. The contract will be for a period of 3 Years with an optional 2 year extension period and is estimated to commence 1st April 2026. Estimated contract spend is between PS250,000.00 - PS270,000.00 ex vat across the initial 3 year term and PS415,000.00 - PS450,000.00 across the full 5 year term. Full details relating to the services are provided in the tender documents. To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 7th November 2025 15:00 hrs UK Local time. The Council's responses to these clarification questions will be issued periodically on the ProContract tender portal. Tender Responses are required to be submitted no later than 17th November 2025, 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/ Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN794509 No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-11-17T15:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2025-11-07T15:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-01-08T23:59:59+00:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 540000,
                    "amount": 450000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Q1 Quality Assurance",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Q3 Programme Delivery",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Q5 Social Value",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Q2 Health & Safety",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Q4 Contract Administration",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00",
                    "maxExtentDate": "2031-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "After the initial three year period the contract performance and requirements will be reviewed, and extended for a further 1 x 24 month period if required."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "066846-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/066846-2025",
                "datePublished": "2025-10-20T16:33:54+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en",
    "bids": {
        "details": [
            {
                "id": "1",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-PPON-PYPM-4685-RVPQ",
                        "name": "Severnside Security Limited"
                    }
                ],
                "relatedLots": [
                    "1"
                ]
            }
        ],
        "statistics": [
            {
                "id": "12",
                "measure": "bids",
                "value": 12,
                "relatedLot": "1"
            },
            {
                "id": "13",
                "measure": "finalStageBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "14",
                "measure": "smeFinalStageBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "15",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "The Service and Maintenance of Automatic Doors",
            "status": "active",
            "date": "2026-01-20T00:00:00+00:00",
            "value": {
                "amountGross": 419947.27,
                "amount": 349956.06,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-PPON-PYPM-4685-RVPQ",
                    "name": "Severnside Security Limited"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "50700000",
                            "description": "Repair and maintenance services of building installations"
                        },
                        {
                            "scheme": "CPV",
                            "id": "50711000",
                            "description": "Repair and maintenance services of electrical building installations"
                        },
                        {
                            "scheme": "CPV",
                            "id": "45421100",
                            "description": "Installation of doors and windows and related components"
                        },
                        {
                            "scheme": "CPV",
                            "id": "44221200",
                            "description": "Doors"
                        },
                        {
                            "scheme": "CPV",
                            "id": "50710000",
                            "description": "Repair and maintenance services of electrical and mechanical building installations"
                        },
                        {
                            "scheme": "CPV",
                            "id": "50000000",
                            "description": "Repair and maintenance services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKK14",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKK14",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-01-29T23:59:59+00:00"
            },
            "contractPeriod": {
                "startDate": "2026-04-01T00:00:00+01:00",
                "endDate": "2029-03-31T23:59:59+01:00",
                "maxExtentDate": "2031-03-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "Initial contract for 3 years with the option to extend for a further 2 years"
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "005056-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/005056-2026",
                    "datePublished": "2026-01-20T17:54:40Z",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2026-01-20T00:00:00+00:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-02-27T23:59:59+00:00",
                    "status": "scheduled"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "title": "The Service and Maintenance of Automatic Doors",
            "status": "active",
            "period": {
                "startDate": "2026-04-01T00:00:00+01:00",
                "endDate": "2029-03-31T23:59:59+01:00",
                "maxExtentDate": "2031-03-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "Initial contract for 3 years with the option to extend for a further 2 years"
            },
            "value": {
                "amountGross": 419947.27,
                "amount": 349956.06,
                "currency": "GBP"
            },
            "aboveThreshold": true,
            "dateSigned": "2026-03-25T00:00:00+00:00",
            "documents": [
                {
                    "id": "033432-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/033432-2026",
                    "datePublished": "2026-04-13T16:36:22+01:00",
                    "format": "text/html"
                }
            ]
        }
    ]
}