Planning

Glass Replacement Service

SCOTRAIL TRAINS LIMITED

This public procurement record has 1 release in its history.

Planning

21 Oct 2025 at 15:21

Planning Notice
Summary of the contracting process

ScotRail Trains Limited is planning a procurement process for a service titled "Glass Replacement Service" within the railway services industry. This tender entails the provision of Rolling Stock Glass Replacement Services at the Haymarket (Edinburgh) and Shields (Glasgow) depots, classified under CPV code 50220000 for repair, maintenance, and associated services related to railways. The process is currently in the planning stage, with procurement activities slated to begin in late 2025. Interested parties are invited to engage in a market questionnaire, with submissions due by 12:00pm on Wednesday, 26th November 2025. The procurement exercise will be conducted through the Wax e-sourcing portal, focusing on a single lot initially covering specific train classes with a potential three-year contract term and possible extensions.

This tender represents a significant business growth opportunity for companies specializing in railway services and particularly those with expertise in glass replacement for rolling stock. Firms with a demonstrated ability to provide a quick response 24-hour on-call service and those holding UKAS ISO-9001 accreditation would be well-placed to compete for this contract. Given the service's essential nature and the potential contract value of £500,000, businesses capable of undertaking complex, large-scale service provisions are encouraged to engage. Successfully securing this contract could provide a stable and lucrative partnership with ScotRail, opening doors for future collaborations and expansions into other related service areas within the railway industry.

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Notice Information

Notice Title

Glass Replacement Service

Notice Description

This notice is published by ScotRail Trains Ltd (SRT) and is intended to advertise a market engagement exercise in relation to a procurement for the provision of Rolling Stock Glass Replacement Service at Haymarket and Shields Depots. The procurement activity will commence in late-2025. We invite suppliers to complete a short questionnaire on our Wax e-sourcing portal which can be accessed here https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx

Lot Information

Lot 1

This requirement will be tendered as a single Lot for Rolling Stock Glass Replacement Service for Class 170 (Haymarket) and Classes 334 & 380 (Shields) initially, although this may also include other ScotRail Classes in future, all in accordance with current rail standards. ScotRail will require a 24-hour on-call service such that the supplier is able respond quickly and be in attendance on site at the nominated location to conduct Glass Replacement. The Glass Replacement service will be in accordance with ScotRail Vehicle Maintenance Instructions (VMIs. Supplier shall be UKAS ISO-9001 accredited. The proposed initial contract term shall be 3 years, with the option to extend for up to an additional 2 x one-year options subject to satisfactory performance and mutual agreement. We invite suppliers to complete a short questionnaire on our Wax e-sourcing portal which can be accessed here https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx ScotRail will review the information provided and intend to engage further with suppliers who have the relevant experience and capabilities. This assessment will shape our strategy and tender documents for the future of the service. Any questions relating to this market engagement should be posted using the 'Communication' tab. The deadline for submitting your questionnaire is by 12pm Wednesday 26th November 2025.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d105
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/067229-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50220000 - Repair, maintenance and associated services related to railways and other equipment

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Oct 20254 months ago
Submission Deadline
Not specified
Future Notice Date
29 Jun 20265 months to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SCOTRAIL TRAINS LIMITED
Contact Name
Willie MacMillan
Contact Email
willie.macmillan@scotrail.co.uk
Contact Phone
+44 3448110141

Buyer Location

Locality
GLASGOW
Postcode
G2 6HQ
Post Town
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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