Planning

Preliminary Market Engagement Notice - Fire Door Entry Surveys - ID664

TRENT AND DOVE HOUSING

This public procurement record has 1 release in its history.

Planning

24 Oct 2025 at 10:39

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Trent and Dove Housing is embarking on a preliminary market engagement to shape a future procurement process for fire door entry surveys, maintenance, and installation. Conducted in collaboration with GBS Procure Limited, this initiative aims to gather market insights and innovations that will inform the procurement strategy for safeguarding and compliance within housing properties located in the West Midlands, UK. The current stage is in planning, with a Pre-Market Engagement (PME) due date set for 7 November 2025. Participants are encouraged to provide valuable feedback that will help in understanding market challenges and opportunities. The total gross contract value is estimated at £400,000, and procurement is focused on works related to fire door installation and maintenance, with the formal tender process expected to commence in the future.

This engagement presents an opportunity for businesses in the construction and building maintenance industry, particularly those involved in fire safety and door installation, to offer their expertise and innovative solutions. Small and medium-sized enterprises (SMEs) are particularly welcome to participate, benefiting from the possibility to influence the procurement criteria and demonstrate their capacity to deliver high-quality compliance services. Additionally, involvement in this planning stage allows businesses to position themselves strategically for potential future contracts that are compliant with the Fire Safety (England) Regulations 2022. The process emphasises not only technical proficiency but also positive social value impacts, making it an appealing opportunity for businesses focused on sustainable and ethical growth.

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Notice Information

Notice Title

Preliminary Market Engagement Notice - Fire Door Entry Surveys - ID664

Notice Description

Trent & Dove Housing is seeking to engage with the market to gather insight and feedback ahead of a planned procurement for the delivery of fire door entry surveys, maintenance, and installation works across its housing stock. The purpose of this engagement is to understand current market capacity, innovations, challenges, and opportunities in delivering fire door compliance services, helping Trent & Dove shape an informed and commercially realistic procurement approach. The scope of works will cover: Inspection and surveying of existing fire doors in domestic and communal areas, in accordance with the Fire Safety (England) Regulations 2022 (Regulation 10) and BS 8214. Minor and major remedial works to existing fire doors and frames to maintain compliance with statutory requirements and building safety standards. Full replacement and installation of new, fully certified fire door sets (including frames, ironmongery, and signage) to FIRAS/BM TRADA standards where repair is not feasible. Collection, verification, and upload of compliance data and photographic evidence into Trent & Dove's digital compliance management system (C365). Coordination of access to occupied properties, resident communication, and adherence to safe working practices. Delivery of works in line with Trent & Dove's health and safety, safeguarding, and social value objectives. This PME aims to identify: Key market challenges and delivery constraints; Innovative approaches or technologies that improve efficiency, quality, and resident experience; Opportunities to support local employment and sustainability through social value commitments. All feedback received will inform the future specification, performance measures, and approach to market.

Planning Information

Interested suppliers are invited to participate in this Pre-Market Engagement (PME) exercise by reviewing and completing the PME Questionnaire provided with this notice. The purpose of this engagement is to gather supplier insight, innovation, and feedback to help Trent & Dove Housing shape the upcoming Fire Door Entry Surveys, Maintenance, and Installation procurement. This exercise aims to understand market capacity, delivery challenges, and innovative approaches to ensure that the future procurement reflects best practice, promotes competition, and delivers high-quality compliance outcomes for residents. Suppliers should: Download and complete the PME Questionnaire attached to this notice. Submit their completed response by email to lewis.pavey@trentanddove.org, clearly marked “PME Response – Fire Door Entry Surveys - ID664”. Ensure responses are submitted by the stated closing date. All information gathered will be used solely to inform the future procurement approach, specification, and performance measures. Participation in this PME is for market research purposes only and does not constitute a formal tender or pre-qualification process. Trent & Dove Housing may use the feedback received to refine its requirements, evaluation approach, and performance expectations. Suppliers who engage in this PME will not be advantaged or disadvantaged in any subsequent tender process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d33f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068135-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

CPV Codes

44221200 - Doors

44221220 - Fire doors

45421100 - Installation of doors and windows and related components

45421131 - Installation of doors

50700000 - Repair and maintenance services of building installations

71315300 - Building surveying services

Notice Value(s)

Tender Value
£333,331 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Oct 20254 months ago
Submission Deadline
Not specified
Future Notice Date
12 Jan 2026Expired
Award Date
Not specified
Contract Period
30 Jun 2026 - 30 Jun 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TRENT AND DOVE HOUSING
Additional Buyers

GBS PROCURE LIMITED

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BURTON-ON-TRENT
Postcode
DE14 1BL
Post Town
Derby
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLF East Midlands (England)
Local Authority
Warwick
Electoral Ward
Kenilworth St John's
Westminster Constituency
Kenilworth and Southam

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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