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Fire Door Entry Surveys

Trent and Dove Housing

This public procurement record has 3 releases in its history.

TenderUpdate

19 Apr 2026 at 17:20

UK4 - Tender Notice
Tender

19 Mar 2026 at 09:57

UK4 - Tender Notice
Planning

24 Oct 2025 at 11:39

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Trent and Dove Housing, based in Burton-on-Trent, is actively seeking a contractor for a comprehensive programme of fire door entry surveys across its residential properties. Managed by GBS Procure Limited, the open procurement process invites tenders for the inspection of approximately 6,300 properties, including houses, flats, and sheltered schemes. The contract, valued at £400,000, will span up to five years starting on 2nd November 2026, offering the possibility of extension. It involves detailed inspections for compliance with the Fire Safety (England) Regulations 2022, with submissions due by 24th April 2026. Interested parties must complete their tender submissions via the myTenders portal, with an enquiry period closing on 20th April 2026.

This tender presents significant growth opportunities for businesses specialising in building inspection services, fire door installation, and hazard protection consultancy. Firms with expertise in technical building-inspection services and a robust track record in residential environments are well-suited to compete. With a focus on both quality and affordability, the procurement process includes a detailed evaluation of service delivery models and compliance with safety standards, demanding accredited qualifications from bidders. Businesses that can offer innovative inspection methods and demonstrate effective resident liaison capabilities, along with a commitment to social value, will find this opportunity promising for expanding their portfolio and enhancing market presence.

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Notice Information

Notice Title

Fire Door Entry Surveys

Notice Description

Trent & Dove Housing is seeking to appoint a suitably qualified and accredited Contractor to deliver a programme of fire door entry surveys across its residential housing stock, comprising approximately 6,300 properties including houses, flats, and sheltered schemes. The contract will involve undertaking systematic fire door inspections within occupied dwellings and communal areas to assess condition, compliance, and performance against current fire safety legislation and standards, including the Fire Safety (England) Regulations 2022 (Regulation 10), Approved Document B, and relevant British Standards. The scope includes, but is not limited to: Inspection and assessment of fire doors and associated components (including frames, seals, ironmongery and glazing); Measurement of door gaps and tolerances; Identification and classification of defects and non-compliances; Provision of evidence-based recommendations for remedial works; Capture of photographic and survey data; Submission of structured digital survey outputs via the Client's compliance management system (C365). The Contractor will also be required to: Undertake resident liaison and manage access arrangements within occupied properties; Carry out immediate make-safe actions where urgent fire safety risks are identified; Ensure all works are completed safely and in compliance with CDM Regulations and asbestos management requirements; Deliver accurate, auditable data to support the Client's statutory compliance and asset management duties. The contract will be delivered as a programme of works issued in batches, with no guarantee of volumes, and performance will be monitored against defined KPIs. The initial contract period is expected to be up to five years, with an indicative total value of PS400,000, subject to annual budget approval and programme requirements.

Lot Information

Lot 1

Options: The Contracting Authority reserves the right to instruct additional works and services during the Contract Period where these are within the scope of the Contract. This may include, but is not limited to, additional fire door entry surveys, re-inspections, follow-up visits, and associated services such as minor remedial works or replacements where identified through survey findings. Orders for such works will be issued on a call-off basis in accordance with the Contract, with no guarantee of volume. The extent and value of these options will be dependent on operational requirements, programme changes, and available budgets.

Renewal: The Contract will be awarded for an initial term of three (3) years. The Contracting Authority reserves the option to extend the Contract by up to a maximum of two (2) further periods of twelve (12) months each, giving a maximum potential Contract duration of five (5) years. Any extension will be exercised at the sole discretion of the Contracting Authority and will be subject to satisfactory contractor performance, continued business need and the availability of funding.

Planning Information

Interested suppliers are invited to participate in this Pre-Market Engagement (PME) exercise by reviewing and completing the PME Questionnaire provided with this notice. The purpose of this engagement is to gather supplier insight, innovation, and feedback to help Trent & Dove Housing shape the upcoming Fire Door Entry Surveys, Maintenance, and Installation procurement. This exercise aims to understand market capacity, delivery challenges, and innovative approaches to ensure that the future procurement reflects best practice, promotes competition, and delivers high-quality compliance outcomes for residents. Suppliers should: Download and complete the PME Questionnaire attached to this notice. Submit their completed response by email to lewis.pavey@trentanddove.org, clearly marked “PME Response – Fire Door Entry Surveys - ID664”. Ensure responses are submitted by the stated closing date. All information gathered will be used solely to inform the future procurement approach, specification, and performance measures. Participation in this PME is for market research purposes only and does not constitute a formal tender or pre-qualification process. Trent & Dove Housing may use the feedback received to refine its requirements, evaluation approach, and performance expectations. Suppliers who engage in this PME will not be advantaged or disadvantaged in any subsequent tender process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d33f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/035422-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

71 - Architectural, construction, engineering and inspection services

CPV Codes

45421100 - Installation of doors and windows and related components

71315400 - Building-inspection services

71317000 - Hazard protection and control consultancy services

71631300 - Technical building-inspection services

Notice Value(s)

Tender Value
£333,333 £100K-£500K
Lots Value
£333,333 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Apr 20264 months ago
Submission Deadline
24 Apr 2026Expired
Future Notice Date
12 Jan 2026Expired
Award Date
Not specified
Contract Period
2 Nov 2026 - 31 Oct 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Trent and Dove Housing
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BURTON-ON-TRENT
Postcode
DE14 1BL
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
TLF East Midlands (England)
Local Authority
East Staffordshire
Electoral Ward
Burton & Eton
Westminster Constituency
Burton and Uttoxeter

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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