Tender

Removal and installation of current and new street light columns and associated groundworks and electrical connections and disconnections, yearly clean and electrical testing, night patrol and Ad-Hoc repairs.

SWINDON BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Tender

29 Jan 2026 at 15:35

Planning

24 Oct 2025 at 11:39

Summary of the contracting process

Swindon Borough Council is inviting tenders for a contract involving the removal and installation of street light columns, electrical connections and disconnections, and associated groundworks. This tender is part of the services industry category and covers street-lighting maintenance and installations, taking place in Swindon, United Kingdom (UKK14 region). The procurement method is open, facilitating unrestricted and free access to the necessary documents via the ProContract portal. The contract is initially set for three years, with the possibility of a 24-month extension. Key deadlines include the submission of tender clarifications by 20th February 2026 and final tender submissions by 3rd March 2026, both at 15:00 hrs UK local time, through the aforementioned portal. The estimated contract value spans from £901,254 initially to a potential £1,502,090 over five years, with the procurement currently in the tender stage, set to end on 3rd March 2026.

This tender presents a significant opportunity for businesses specialising in street-lighting equipment and maintenance services, particularly those capable of handling large-scale infrastructure projects. The prospect of a long-term contract, with the extension option up to May 2031, secures substantial business growth potential. Companies with expertise in electrical installations, groundworks, and street-lighting maintenance will find this especially beneficial. Additionally, the criteria prioritise price and service delivery excellence, indicating that competitive pricing combined with high-quality service could be key determinants in securing the contract. This opportunity aligns with firms interested in expanding their services within the public sector, benefiting from the structured procurement and defined project scope set by Swindon Borough Council.

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Notice Title

Removal and installation of current and new street light columns and associated groundworks and electrical connections and disconnections, yearly clean and electrical testing, night patrol and Ad-Hoc repairs.

Notice Description

Swindon Borough Council (SBC), wishes to submit to tender the requirements for a single supplier for the provision of the removal and installation of current and new street light lamp columns and associated groundworks, electrical connections and disconnections, yearly clean and electrical testing, night patrol and Ad-Hoc repairs. It is to be noted that stock for these services is mainly provided by Swindon Borough Council. The only materials the Council does not provide is the jointing materials as these are part of the contractor costs for a service transfer, disconnection or new service connection. The contract will be for an initial period of 3 years with the ability to extend for a further period of 1 x 24 months. This is to ensure that we attract sufficient interest from the market. The estimated contract value is indicative only with no guarantee of the amount of work to be called off under this contract. Estimated contract spend is between PS901,254 across the initial 3-year term and up to PS1,502,090 across the full 5-year term. Full details relating to the services are provided in the tender documents. To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 20th February 2026 15:00 hrs UK Local time. The Council's responses to these clarification questions will be issued periodically on the ProContract tender portal. Tender Responses are required to be submitted no later than 3rd March 2026, 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/ Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN804387. No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.

Lot Information

Lot 1

Renewal: Option to extend contract for 1 x 24 months.

Planning Information

Swindon Borough Council invites you to contribute to preliminary market engagement in relation to the provision of the removal and installation of current and new street light columns and associated groundworks and electrical connections and disconnections, yearly clean and electrical testing, night patrol and Ad-Hoc repairs. The Council would therefore welcome the views of suppliers on the questions in the questionnaire. Responses to this questionnaire will be used solely for this pre-tender exercise and any responses will not be referred to during the tender evaluation. To this end, tender-style responses to this questionnaire are not necessary - the intention is to invite supplier feedback on the options, to help shape the final specification and commercial model to ensure the tender delivers the optimum outcomes for the Council. The Council intends on tendering for a single supplier for the provision of the removal and installation of current and new street light lamp columns and associated groundworks, electrical connections and disconnections, yearly clean and electrical testing, night patrol and Ad-Hoc repairs. The purpose of this preliminary market engagement is to gain market insight into the following aspects of the project: -  Market Interest  Contract/Project Length.  Route to Market  Timescales.  Specialist knowledge To participate in the Preliminary Market Engagement, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the PME documents. Responses are required to be submitted no later than 20 November 2025, 10:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d35d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/008155-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

50 - Repair and maintenance services


CPV Codes

34928500 - Street-lighting equipment

34928510 - Street-lighting columns

34928530 - Street lamps

50232100 - Street-lighting maintenance services

Notice Value(s)

Tender Value
£1,502,090 £1M-£10M
Lots Value
£1,502,090 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Jan 20263 weeks ago
Submission Deadline
20 Feb 2026Expired
Future Notice Date
8 Dec 2025Expired
Award Date
Not specified
Contract Period
31 May 2026 - 31 May 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
SWINDON BOROUGH COUNCIL
Contact Name
Mr Mike Sullivan
Contact Email
msullivan2@swindon.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
SWINDON
Postcode
SN1 2JH
Post Town
Swindon
Country
England

Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLK14 Swindon

Local Authority
Swindon
Electoral Ward
Eastcott
Westminster Constituency
Swindon South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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