Notice Information
Notice Title
Procurement and Implementation of a Curriculum Management System
Notice Description
The University of Portsmouth is currently assessing options for the potential procurement of a Curriculum Management System to enhance our academic planning and delivery processes. Existing curriculum workflows rely on outmoded processes and technologies requiring multiple steps via email and the use of document containers that significantly limit transparency and collaboration. These processes are inherently slow, prone to error and resource intensive. These workflows and systems, therefore, are not fit for purpose in a top modern university seeking to be more agile and will act as a significant barrier to the delivery of the Connected Curriculum which is central component of the refreshed 2030 university strategy. Objectives : Creating a Single Source of Truth Improve course accuracy Improve data and insight Improve downstream processes Create an Auditable Approval and review process Reduce manual effort and duplication Improve reporting and governance Institutional Agility Allows curriculum to adapt more quickly and efficiently through streamlined processes Improve course speed of creation Improved regulatory compliance Current Challenges : Fragmented processes and duplicated data entry. Limited visibility of Course/module approval status. Compliance risks with regulatory frameworks. Slow adaptation to curriculum changes requests. High-Level Requirements/What we are looking for: High Level Functional Requirements : Curriculum Lifecycle Management Centralised workflows for new course design, approval, modification, and retirement. Features should include: Configurable template and data schema structure, applicable at course and module level. Data validation that can be applied in a configurable manner. Notification and sharing - The solution shall provide automated messaging to key stakeholders through the validation cycle for sign-off/approval/review. Course review (usually done on an annual basis), including amendments/updates, suspensions, run-outs and closures, should be manageable from the application. An ability to manage courses run in combination with third party partners and accreditation bodies. An ability to display course information in a map-like (matrix) format, for example: assessment map, learning outcomes map, etc. Workflow Automation - Automated routing of approvals to relevant parties including notifications. Workflow definition and configuration - to be assignable at course level. Workflows should be configurable and usable to manage both initial development of courses and annual (or other) course review functions. Version Control & Audit Trails - Full history of changes to courses/modules. Reporting and changelog reports. Display, Search & Discovery - Easy retrieval of Course/module details for staff and students including search and filtering tools. Integration: The solution shall interoperate with course catalogue and/or UoP and external webpages to provide automatic updates to avoid manual data entry across different systems. Seamless data exchange with SITS. Ability to integrate with other platforms e.g. Drupal, Moodle and a timetabling system. Non-Functional Requirements: SaaS infrastructure to minimise system support and maintenance liabilities. Usability - Intuitive user interface suitable for both academic and administrative users. Accessibility - Compliance with WCAG standards. Performance - Fast data retrieval and response times. Scalability - Support institutional growth and evolving curricula. Security & Data Protection - GDPR compliance, secure role-based access. Reliability - High system availability (Uptime SLA TBC).
Planning Information
As part of this Preliminary Market Engagement, the University of Portsmouth may invite suppliers to provide a demonstration of their Curriculum Management System. These demonstrations will offer an opportunity to showcase key functionalities, user experience, integration capabilities, and innovative features aligned with the University's academic planning and delivery needs. Participation in a demonstration is entirely voluntary and does not constitute any form of pre-qualification or commitment by the University to proceed with procurement. The insights gained will be used solely to inform future decision-making and shape any potential procurement strategy.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05d3ed
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/068443-2025
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- UK2 - Preliminary Market Engagement Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
72200000 - Software programming and consultancy services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 27 Oct 20253 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- 14 Nov 2025Expired
- Award Date
- Not specified
- Contract Period
- 14 Apr 2026 - 15 Apr 2030 4-5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planning
- Lots Status
- Planning
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UNIVERSITY OF PORTSMOUTH HIGHER EDUCATION CORPORATION
- Contact Name
- Not specified
- Contact Email
- procurement@port.ac.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- PORTSMOUTH
- Postcode
- PO1 2UP
- Post Town
- Portsmouth
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ3 Hampshire and Isle of Wight
- Small Region (ITL 3)
- TLJ31 Portsmouth
- Delivery Location
- Not specified
-
- Local Authority
- Portsmouth
- Electoral Ward
- St Thomas
- Westminster Constituency
- Portsmouth South
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/068443-2025
27th October 2025 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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