FCA Payroll Services Re-tender

{
    "tag": [
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    "id": "ocds-h6vhtk-05d4ad-2026-06-01T09:52:35+01:00",
    "date": "2026-06-01T09:52:35+01:00",
    "ocid": "ocds-h6vhtk-05d4ad",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PTYH-4442-XPRH",
            "name": "FCA",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PTYH-4442-XPRH"
            },
            "address": {
                "streetAddress": "12 Endeavour Square",
                "locality": "London",
                "postalCode": "E20 1JN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI41"
            },
            "contactPoint": {
                "name": "FCA Procurement",
                "email": "fcaprocurement@fca.org.uk",
                "telephone": "0207 066 1000"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.fca.org.uk",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PHYV-4665-PNTX",
            "name": "CGI IT UK LIMITED",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHYV-4665-PNTX"
            },
            "address": {
                "streetAddress": "14th Floor, 20 Fenchurch Street",
                "locality": "London",
                "postalCode": "EC3M 3BY",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI31"
            },
            "contactPoint": {
                "email": "uk.gen.ccsframeworks@cgi.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://www.cgi.com/uk/en-gb",
                "scale": "large",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            },
            "control": {
                "description": "Additional Entity 1: Name: CGI Information Systems and Management Consultants Holding SAS Organisation Type: Registered company Control Condition: Owns shares; Has voting rights; Can appoint or remove directors; Has other significant influence or control Additional Entity 2: Name: CGI Inc. Organisation Type: Registered company Control Condition: Owns shares; Has voting rights N/A"
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PTYH-4442-XPRH",
        "name": "FCA"
    },
    "planning": {
        "noEngagementNoticeRationale": "Prior to the formal launch of this procurement, the FCA undertook desktop-based pre-market engagement to inform its approach and refine the scope of requirements. This engagement was conducted informally and did not involve an RFI process. The purpose of this early engagement was to: - Assess market capability and readiness to deliver payroll services within the Workday ecosystem. - Understand supplier perspectives on integration, data handling, and managed service delivery. - Shape the Statement of Requirements and evaluation methodology in line with PA23 principles. This approach enabled the FCA to develop a more targeted and proportionate tender, while maintaining compliance with procurement transparency obligations."
    },
    "tender": {
        "id": "C3695",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "FCA Payroll Services Re-tender",
        "description": "The FCA is moving to a Workday Solution for its Payroll services. A project was initiated to consider the suitability of the Workday Payroll Module in the context of its existing investment Workday. Following the completion of architectural design, Workday Payroll was selected as the preferred payroll technology. As a result, the FCA is seeking to appoint a single supplier through this procurement process, in accordance with requirements outlined in document C3695 - FCA ITT Annex A - Statement of Requirements. The appointed supplier must be a Workday Recognised Managed Service Supplier (MSP) and will be responsible for delivering a secure and compliant, fully managed payroll service using the Payroll module in the FCA's Workday tenant, for all FCA and PSR employees in business as usual (BAU) operations. The FCA currently uses a commercial off the shelf (COTS), software as a service (SaaS) platform to run its Payroll. The scope of this new service will encompass key areas such as but not limited to: * Managing absence, ensuring colleagues drop to half pay or nil pay on the appropriate day, and monitoring phased returns to work. * Monitoring National Living Wage (NLW) and National Minimum Wage (NMW) against FCA salary sacrifice pay elements. * Managing configuration changes, supporting testing, and ensuring continuity following Workday updates, FCA requested configuration changes or any legislative configuration changes. * Managing the Civil Service Pension scheme, including the controls, reconciliation, and submission of the monthly interface.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79631000",
                        "description": "Personnel and payroll services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 1500000,
            "amount": 1300000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "Bidders will need to register on the FCA's eProcurement system (Atamis) to respond to the Tender (https://atamis-fca.my.site.com/s/Welcome). Bidders should refer to the Atamis Supplier User Guide (https://services.atamis.co.uk/docs/Supplier_User_Guide.pdf) for further information. If issues are experienced in accessing Atamis or any documents within Atamis you should contract their dedicated helpdesk on 029 2279 0052 or email at support@atamis.co.uk",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-11-25T12:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2025-11-07T12:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-04-03T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 1500000,
                    "amount": 1300000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "Commercial",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
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                            "type": "quality",
                            "name": "Technical",
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                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-12-01T00:00:00Z",
                    "endDate": "2030-11-30T23:59:59Z",
                    "maxExtentDate": "2032-11-30T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract includes options to extend for up to 2 additional years beyond the initial four-year term. These extensions are subject to satisfactory performance and ongoing operational requirements. - Extension duration: up to 24 months (two 12-month periods) - Estimated headcount during extensions: 5,700 employees per annum Conditions for Extension: - Continued alignment with service delivery standards - Achievement of key performance indicators - Mutual agreement between the Authority and the Supplier"
                },
                "hasOptions": true,
                "options": {
                    "description": "2 x 1 year terms"
                }
            }
        ],
        "documents": [
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                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "068751-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/068751-2025",
                "datePublished": "2025-10-27T21:36:01Z",
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    "bids": {
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            "status": "pending",
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            },
            "mainProcurementCategory": "services",
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            "suppliers": [
                {
                    "id": "GB-PPON-PHYV-4665-PNTX",
                    "name": "CGI IT UK LIMITED"
                }
            ],
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                {
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                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "79631000",
                            "description": "Personnel and payroll services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UK",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
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                    "relatedLot": "1"
                }
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            "standstillPeriod": {
                "endDate": "2026-06-10T23:59:59+01:00"
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            "contractPeriod": {
                "startDate": "2026-12-01T00:00:00Z",
                "endDate": "2030-11-30T23:59:59Z",
                "maxExtentDate": "2032-11-30T23:59:59Z"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "2 x 1 year terms"
            },
            "hasOptions": true,
            "options": {
                "description": "Options arounds AI, more details will be provided with the UK7 notice"
            },
            "relatedLots": [
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                    "documentType": "awardNotice",
                    "noticeType": "UK6",
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                    "datePublished": "2026-06-01T09:52:35+01:00",
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            "assessmentSummariesDateSent": "2026-05-29T00:00:00+01:00",
            "milestones": [
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                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-07-31T23:59:59+01:00",
                    "status": "scheduled"
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}