Tender

FCA Payroll Services Re-tender

FCA

This public procurement record has 1 release in its history.

Tender

27 Oct 2025 at 21:36

UK4 - Tender Notice
Summary of the contracting process

The Financial Conduct Authority (FCA) has initiated a procurement process for the "FCA Payroll Services Re-tender," focused on transitioning to a Workday Solution for its payroll services. The industry category is personnel and payroll services, with the procurement belonging to the services category, conducted through an open procedure. The contracting location is London, United Kingdom. The tender stage is currently active, with the submission deadline set for 25th November 2025, at 12:00 GMT. The contract is valued at £1.3 million and is expected to commence on 1st December 2026, concluding on 30th November 2030, with options for a two-year extension. Key tasks include managing payroll services, ensuring compliance and integration within the Workday ecosystem.

This tender presents a significant opportunity for businesses specialising in payroll and managed services within the Workday environment. Companies that are recognised as Workday Managed Service Providers (MSPs) will be well-suited to compete, especially those adept at offering secure and compliant payroll solutions. With an emphasis on quality, awarded 70% of the evaluation criteria, firms that can demonstrate robust technical expertise stand a strong chance of growth through this tender. Additionally, small and medium-sized enterprises (SMEs) are encouraged to participate, making it an inclusively competitive process aimed at enhancing payroll solutions for FCA employees and stakeholders.

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Notice Information

Notice Title

FCA Payroll Services Re-tender

Notice Description

The FCA is moving to a Workday Solution for its Payroll services. A project was initiated to consider the suitability of the Workday Payroll Module in the context of its existing investment Workday. Following the completion of architectural design, Workday Payroll was selected as the preferred payroll technology. As a result, the FCA is seeking to appoint a single supplier through this procurement process, in accordance with requirements outlined in document C3695 - FCA ITT Annex A - Statement of Requirements. The appointed supplier must be a Workday Recognised Managed Service Supplier (MSP) and will be responsible for delivering a secure and compliant, fully managed payroll service using the Payroll module in the FCA's Workday tenant, for all FCA and PSR employees in business as usual (BAU) operations. The FCA currently uses a commercial off the shelf (COTS), software as a service (SaaS) platform to run its Payroll. The scope of this new service will encompass key areas such as but not limited to: * Managing absence, ensuring colleagues drop to half pay or nil pay on the appropriate day, and monitoring phased returns to work. * Monitoring National Living Wage (NLW) and National Minimum Wage (NMW) against FCA salary sacrifice pay elements. * Managing configuration changes, supporting testing, and ensuring continuity following Workday updates, FCA requested configuration changes or any legislative configuration changes. * Managing the Civil Service Pension scheme, including the controls, reconciliation, and submission of the monthly interface.

Lot Information

Lot 1

Options: 2 x 1 year terms

Renewal: The contract includes options to extend for up to 2 additional years beyond the initial four-year term. These extensions are subject to satisfactory performance and ongoing operational requirements. - Extension duration: up to 24 months (two 12-month periods) - Estimated headcount during extensions: 5,700 employees per annum Conditions for Extension: - Continued alignment with service delivery standards - Achievement of key performance indicators - Mutual agreement between the Authority and the Supplier

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d4ad
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068751-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79631000 - Personnel and payroll services

Notice Value(s)

Tender Value
£1,300,000 £1M-£10M
Lots Value
£1,300,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Oct 20253 months ago
Submission Deadline
25 Nov 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FCA
Contact Name
FCA Procurement
Contact Email
fcaprocurement@fca.org.uk
Contact Phone
0207 066 1000

Buyer Location

Locality
LONDON
Postcode
E20 1JN
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
Not specified
Local Authority
Newham
Electoral Ward
Stratford Olympic Park
Westminster Constituency
Stratford and Bow

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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