Tender

Ticket Vending Machine Re-branding

FIRST GREATER WESTERN LIMITED

This public procurement record has 1 release in its history.

Tender

28 Oct 2025 at 13:49

UK4 - Tender Notice
Summary of the contracting process

First Greater Western Limited, located in Wiltshire, is seeking to rebrand its network of Ticket Vending Machines (TVMs), with the tender titled "Ticket Vending Machine Re-branding". This procurement process falls under the services category, specifically within maintenance and repair of ticket-issuing machinery. The open procurement method invites competition below the threshold and is managed electronically. This includes a one-off rebranding of 80 TVMs and an ongoing contract until 25th June 2028 for maintenance and vinyl production. Interested suppliers must submit their expressions of interest by 17th November 2025, with the contract expected to commence on 15th December 2025.

This tender presents significant opportunities for businesses specialising in maintenance services and branding solutions for utility machinery, especially those equipped to handle modular installations and reactive maintenance. It is particularly suitable for SMEs, given its below-threshold value and the structured opportunities for ongoing collaboration. With a strong emphasis on quality and price, businesses with expertise in vandalism repair and component replacement will find this contract advantageous for showcasing their capabilities and expanding their service offerings within the UK utilities sector.

How relevant is this notice?

Notice Information

Notice Title

Ticket Vending Machine Re-branding

Notice Description

GWR currently manages a fleet of 210 Ticket Vending Machines (TVMs), ranging in age from less than 6 months to 15+ years. These machines are installed across our network and are essential to our customers. In alignment with the Department for Transport's directive to remove legacy branding as part of the transition to public ownership, GWR requires support in two distinct areas: 1. One-Off Rebranding Project A one-time project to complete the rebranding of the remaining 80 Ticket Vending Machines (TVMs) that currently do not meet GWR's brand specification. This will involve surveying, producing, and installing modular vinyl wraps tailored to each machine type. 2. Ongoing Call-Off Contract (BAU) A continuing contract until 25th June 2028 to support: * Vinyl production and installation for newly deployed TVMs * Reactive maintenance in response to vandalism or damage * Replacement of individual vinyl components as needed.

Lot Information

Lot 1

Options: * Vinyl production and installation for newly deployed TVMs * Reactive maintenance in response to vandalism or damage * Replacement of individual vinyl components as needed.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d54f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068983-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50316000 - Maintenance and repair of ticket-issuing machinery

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
£100,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Oct 20251 months ago
Submission Deadline
17 Nov 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
15 Dec 2025 - 25 Jun 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FIRST GREATER WESTERN LIMITED
Contact Name
Not specified
Contact Email
procurement@gwr.com
Contact Phone
Not specified

Buyer Location

Locality
WILTSHIRE
Postcode
SN1 1HL
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Central
Westminster Constituency
Swindon South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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