Planning

Supplier Ambient Voice Technology (AVT) Self Certified Registry for the use of AI-Enabled Ambient Scribing Products in Health and Care Settings

NHS ENGLAND

This public procurement record has 2 releases in its history.

PlanningUpdate

03 Feb 2026 at 14:26

UK2 - Preliminary Market Engagement Notice
Planning

29 Oct 2025 at 13:05

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

NHS England is in the planning stage for a procurement process to establish a Supplier Registry for AI-enabled Ambient Scribing Products in health and care settings. The procurement focuses on ambient voice technology, targeting suppliers that can deliver solutions across various regions in the UK. This initiative is a strategic enabler, offering a platform for suppliers to self-declare compliance with NHS standards. The registry will not only list compliant solutions but also support procurement and pilot planning. The process is currently at the planning stage, with key dates for participation open-ended, allowing suppliers to submit evidence at any time. The registry and resource library will be crucial tools for local NHS bodies to make informed procurement decisions.

This tender presents significant opportunities for businesses operating in the fields of medical and voice recognition software to contribute to the advancement of digital healthcare solutions within the NHS. By engaging in this process, companies can demonstrate their capabilities and compliance with NHS standards, potentially leading to increased visibility and business opportunities with NHS organisations. Suitable candidates for this tender include SMEs and larger firms specialising in AI-driven scribing technologies and medical software development. The ability to integrate with existing NHS infrastructure and provide proven solutions lends businesses a competitive advantage, ensuring scalable and impactful implementations across varied NHS settings.

How relevant is this notice?

Notice Information

Notice Title

Supplier Ambient Voice Technology (AVT) Self Certified Registry for the use of AI-Enabled Ambient Scribing Products in Health and Care Settings

Notice Description

NHS England are seeking to establish a supplier registry for the use of AI-enabled ambient scribing products in health and care settings. Suppliers must hold class 1 Medical Device Accreditation and current DTAC assessment. All corresponding certifications and registrations specified within DTAC must be provided as part of the application process. Evidence of benefit within the NHS care setting proposed is also required. Evidence may be provided in various formats for example, in the form of case studies or reports. The aim is to create and develop a robust and accurate supplier registry for ambient voice technology ("AVT Registry") with an accompanying resource library that will be shared to better inform buying authorities so that they can ensure compliance with the guidance issued by NHS England. Procurements thereafter will be undertaken by the NHS bodies themselves and in accordance with their own governance requirements. The National Commercial and Procurement Hub will undertake preliminary completion checks against the requirements and standards as specified on the Atamis e-tendering portal. An evidence base of documentation will be collated for onward sharing with NHS Buyers. All collateral must be kept up to date and current. It is the supplier's responsibility to keep the Hub up to date with details of their systems and solutions so that the information shared with NHS Buyers is current and accurate. The registry operationalises the requirements by offering a transparent, centralised platform where AVT suppliers can self-declare compliance. It is not a procurement mechanism, but a strategic enabler that: * Lists successful AVT solutions that have submitted evidence of self-certification with NHS standards * Supports procurement and pilot planning by surfacing supplier capabilities * Encourages transparency around safety, data handling, and performance * Enables monitoring and evaluation of real-world use and outcomes * Facilitates cross-system learning and reduces duplication across ICBs Solutions may include, but are not limited to: * Ambient voice capture * Real-time speech to text transcription * Generative AI summarisation * Suggested structured coding * Intelligent identification - referral * Intelligent summarisation - referral * Automated template population - referral * Intelligent summarisation - patient * Automated template population - patient * Review for approval - clinical * Integration and API Management - EPRs * Insights and Reporting Applications are welcomed from Electronic Patient Record (EPR) providers as this will assist with providing options and information around comparison of EPR Modules against off the shelf. Suppliers will be required to demonstrate: * Compliance with DTAC and * MHRA Class 1 Registration and evidence of post market surveillance * Evidence of proven impact and benefit in the NHS * Proven experience delivering AVT solutions in healthcare environments * Ability to integrate with existing NHS digital infrastructure * Scalability to meet varying levels of demand across different NHS organisations * Evidence that the product/solution can meet the capabilities as stated in the application pack via video submission. In addition, suppliers will be required to complete and submit: * A solution Performance and Monitoring Response document. * An indicative pricing matrix or price list. * Information and collateral for onward sharing with NHS Buyers demonstrating the product capabilities and features. The instructions required for completion can be downloaded from the Atamis portal. Please note, the Atamis Contract Reference is: C378603 - AVT Self Certified Registry for the use of AI-Enabled Ambient Scribing Products. To access the information and documents in Atamis, you may need to register if you have not done so already. Please find the following URL for Atamis: https://atamis-1928.my.site.com/s/Welcome Should you have any issues accessing Atamis, further support can be found via the Atamis helpdesk on 0800 9956035 or via email support-health@atamis.co.uk 8am to 6pm Monday to Friday (except public holidays) A guide to using the Atamis portal can be found by using the following link: https://services.atamis.co.uk/docs/Supplier_User_Guide.pdf This AVT Registry process aims to communicate to NHS organisations which suppliers have provided the necessary submission evidence, to assist them with their local procurement of AVT solutions. The expectations are that buying authorities such as GP's, ICB's and Acute Trusts will use the AVT Registry and accompanying resource library as part of the necessary and locally required due diligence governance checks and to inform a suitable and compliant route to market which will vary according to requirements and contract value. The first iteration of the AVT Registry was published on the 16th January 2026 and is shared with NHS Buyers upon enquiry into the National Commercial and Procurement Hub. The initial Pre-Market Engagement Notice (UK2) was published along with the application pack on the 29th October 2025. The AVT Self Certified Registry will remain open for new submissions on an ongoing basis. New applications will be reviewed in the order in which they are received. Additional and ongoing reviews may be required as guidance and products and functionality develop.

Planning Information

Following publication of the AVT Registry, applications will be accepted at any time and will be reviewed within a 2-week period in the order they are received. Following the described process, if the review evidences the requirements, the solution will then be included within the AVT Registry and collateral added to the resource library for onward sharing with NHS Buyers. The purpose of this engagement is to: • Gather market intelligence regarding current and emerging AVT solutions and services • Understand supplier capabilities, innovations, and potential delivery models • Gather pricing information • Collate an evidence base for onward sharing with NHS Buyers to inform local buying decisions • Hold standards documentation to be shared upon request with NHS Buyers to satisfy local governance and policy requirements • Review which suppliers currently meet the NHS issued guidance and which are currently working towards the anticipated timescales for this. Scope of Engagement: The engagement process will cover all aspects of Ambient Voice Technology relevant to primary and secondary care NHS healthcare settings clinical documentation workflows. Currently focussed on the capabilities described and as listed above but it is envisaged that these will develop and evolve with further lots added to the Registry. Suppliers will be required to continually update and renew their collateral to evidence any new capabilities added into separate lots going forward. Process and Supplier Actions: Interested suppliers are invited to participate in the following staged process: Step 1 - Download the application pack from Atamis and submit the documents listed below. There is a question set to be completed directly in the Atamis portal. A submission checklist has been included to assist and ensure completeness of the submission. The completed responses will be collated for onward sharing with NHS Buyers. a. Indicative Pricing Matrix or organisation price list b. EPR Integration Capability form c. Demo Video Submission: Videos to be submitted via weblink demonstrating the capabilities as detailed in the instructions contained in Section B - Use Case Requirements which can be found within the application pack d. Performance and Monitoring response document outlining compatibility requirements, model accuracy and control, boundaries and bias e. Product Collateral - clear, concise material explaining how the solution works to help Buyers understand how the solution meets their needs f. Evidence of impact and benefit in the NHS (for example, in the form of case studies or reports) g. Completed DTAC assessment and accompanying documentation and certifications h. MHRA Class 1 registration evidence i. Documentary evidence of post market surveillance in accordance with Class 1 medical device regulations for safety monitoring post deployment to ensure the software continues to meet safety and regulatory standards throughout its lifecycle j. Signed Form of Declaration Capability, Functionality and Performance Requirements. Step 2 - Upload to the Atamis portal (ensure a complete submission by consulting the submission checklist). Step 3 - The Hub reviews for completeness and will advise if there are any errors or missing documents. Feedback on the videos will be provided in the form of a letter and follow up telephone call. Step 4 - Outcome communicated via letter sent on the Atamis portal. Step 5 - Admittance onto the AVT Registry if successful or feedback will be issued and resubmissions are welcome. Video Demonstration Submission: Suppliers will be required to provide web link on Atamis to a pre-recorded demonstration video for each capability, (max 3 minutes each) in a downloadable MP4 format, showcasing your Ambient Voice Technology solution(s), key features, and integration capabilities. o The video file will be downloaded by the Hub and held on file as part of the resource library for distribution to NHS Buyers. It is the supplier's responsibility to share any updated videos with the Hub which will then be reviewed and updated to the library. This is important as it will form the basis of the collateral shared with NHS Buyers to inform their decision making. o Please ensure your demonstration is provided with anonymised data. o Submit each video link clearly titled with the relevant capability and requirement reference via the Atamis portal. This must also be detailed in Section B - Use Case Requirements. o Videos will be reviewed within two weeks of submission by the Hub in the order received. The Form of Declaration document should be signed by an appropriate Authorised Officer within your organisation and submitted via Atamis. Questions: •Suppliers may submit questions via the Atamis messaging facility regarding the application process and outcome. For clarity, all previous clarification questions will be accessible to new suppliers who register interest. Note: Participation in this engagement exercise does not constitute any commitment to participate in a future procurement and does not confer any advantage in any subsequent procurement process. NHS England and the National Commercial and Procurement Hub reserves the right to modify or cancel this engagement at any stage.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d63c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/009501-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48180000 - Medical software package

48314000 - Voice recognition software package

48317000 - Word-processing software package

72212180 - Medical software development services

72212314 - Voice recognition software development services

72212512 - Interactive voice response software development services

79550000 - Typing, word-processing and desktop publishing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Feb 20266 days ago
Submission Deadline
Not specified
Future Notice Date
14 Dec 20294 years to go
Award Date
Not specified
Contract Period
4 Feb 2026 - 14 Dec 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS ENGLAND
Additional Buyers

NHS SOUTH CENTRAL AND WEST COMMISSIONING SUPPORT UNIT

Contact Name
Garry Mitchell
Contact Email
commercial.procurementhub@nhs.net
Contact Phone
+447786275627

Buyer Location

Locality
LEEDS
Postcode
LS1 4AP
Post Town
Leeds
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ35 South Hampshire
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England), TLL Wales, TLM Scotland, TLN Northern Ireland
Local Authority
Eastleigh
Electoral Ward
Eastleigh Central
Westminster Constituency
Eastleigh

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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Please note, the Atamis Contract Reference is: C378603 - AVT Self Certified Registry for the use of AI-Enabled Ambient Scribing Products. To access the information and documents in Atamis, you may need to register if you have not done so already. Please find the following URL for Atamis: https://atamis-1928.my.site.com/s/Welcome Should you have any issues accessing Atamis, further support can be found via the Atamis helpdesk on 0800 9956035 or via email support-health@atamis.co.uk 8am to 6pm Monday to Friday (except public holidays) A guide to using the Atamis portal can be found by using the following link: https://services.atamis.co.uk/docs/Supplier_User_Guide.pdf This AVT Registry process aims to communicate to NHS organisations which suppliers have provided the necessary submission evidence, to assist them with their local procurement of AVT solutions. 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        "amendments": [
            {
                "id": "009501-2026",
                "description": "The original engagement deadline has been amended to reflect the reopening of the AVT Self Certified Registry. Suppliers may now submit an application through the Atamis portal for review. The application pack is available to download from Atamis. Full details contained within this notice."
            }
        ]
    },
    "language": "en"
}