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BT1830 Committee Management Information System

Luton Council

This public procurement record has 1 release in its history.

Tender

29 Oct 2025 at 15:00

UK4 - Tender Notice
Summary of the contracting process

Luton Council is seeking suppliers for the "BT1830 Committee Management Information System" under an open competition framework. This procurement, categorised under IT services including consulting, software development, Internet, and support, is currently in the tender stage. The project is located in the UKH21 region, with a tender closing date set for 19th November 2025 and an enquiry period ending on 14th November 2025. The estimated contract value is £70,560 gross over an initial five-year term, commencing on 1st May 2026. Interested parties can submit their proposals electronically via the specified portal. This procurement aligns with the UK's legal framework, specified under the 2023/54 UKPGA.

This tender offers significant opportunities for IT service providers, particularly small and medium enterprises (SMEs) and voluntary community and social enterprises (VCSEs), as it encompasses a broad range of technical requirements such as agenda management, e-petitions, and broadcasting capabilities. Companies with expertise in developing and integrating software solutions that enhance organisational communication and public engagement will find this contract particularly lucrative. Firms specialising in secure data handling and user-friendly interface design are also well-suited to bid, given the technical demands and user interface expectations set by Luton Council. The opportunity for contract renewal further enhances the business growth potential for committed providers.

How relevant is this notice?

Notice Information

Notice Title

BT1830 Committee Management Information System

Notice Description

Committee Management Information System Committee meetings are a statutory function. The law provides for hard copies of agenda papers to be made available for public inspection and to make papers available electronically on websites. A committee management software system is required to fulfil that requirement in the most time-efficient way. More recently the broadcasting/livestreaming of council meetings and the use of other platforms such as Teams to facilitate attendance for the public have been required. The committee management system requires the facility to publish links to those meetings and retain copies of the recorded meetings. We are looking to host the system on our own servers.

Lot Information

Lot 1

Renewal: 2 extensions - up to 12 months each

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d668
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069448-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£58,800 Under £100K
Lots Value
£58,800 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Oct 202510 months ago
Submission Deadline
19 Nov 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 May 2026 - 30 Apr 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Luton Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LUTON
Postcode
LU1 2BQ
Postcode Area
Luton
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH21 Luton
Delivery Location
TLH21 Luton
Local Authority
Luton
Electoral Ward
Central
Westminster Constituency
Luton South and South Bedfordshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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