002150 - Library Management System (LMS)

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            "id": "GB-PPON-PMPB-8772-VYWM",
            "name": "Durham County Council",
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                "id": "PMPB-8772-VYWM"
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            "address": {
                "streetAddress": "Corten House, Dunholme Close",
                "locality": "Durham",
                "postalCode": "DH1 5WB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKC14"
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            "contactPoint": {
                "email": "zoe.embleton@durham.gov.uk"
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                "url": "http://www.durham.gov.uk/",
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        "name": "Durham County Council"
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                "description": "Durham County Council is continuing its engagement with the market following the initial soft market testing questionnaire issued in August 2024 under reference DN735615 via the NEPO portal, concerning the provision of a new Library Management System. System demonstrations held in November and December 2024 have supported the Council's specification development and strategic planning. While there have been some delays, the project is now progressing at pace. The Council is seeking further preliminary engagement from suppliers to explore potential additional services that could be incorporated into any future tendering opportunity. While the Council's previous engagements have confirmed that the majority of requirements for School Library Services can be met by standard off-the-shelf Library Management Systems without the need for bespoke development, there remain a number of specific requirements that have not yet been fully explored. The Council is therefore undertaking a deeper review focused on these areas to determine whether they can be fulfilled through existing system capabilities, general configuration, or integration with third-party solutions. This further engagement will help inform the most appropriate route forward for any future procurement activity. The written response questionnaire can be accessed free of charge by registering on the Open Portal at open-uk.org. Responses must be submitted through the Open Portal by Friday 7th November at 10am.",
                "dueDate": "2025-11-07T23:59:59Z",
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            "id": "2023/54",
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            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
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        "title": "002150 - Library Management System (LMS)",
        "description": "The purpose of this project is to replace the existing Library Management System (LMS) used by Durham County Council Library Services, including 39 public libraries, prisons and a Schools Library Service. The current LMS, developed in house, is outdated and no longer meets the operational and strategic needs of the service. This project will deliver a modern, scalable LMS that enhances operational efficiency, improves user experience, supports digital transformation goals and complies with current compliance standards.",
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                    {
                        "scheme": "CPV",
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                        "description": "Library software package"
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                        "region": "UKC14",
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                        "countryName": "United Kingdom"
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                    {
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                        "countryName": "United Kingdom"
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                    {
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                        "country": "GB",
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        "value": {
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            "amount": 450000,
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                            "type": "quality",
                            "name": "System Architecture Diagram",
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                        {
                            "type": "quality",
                            "name": "System Demonstration",
                            "description": "As part of this tender assessment, suppliers are required to provide a structured demonstration of their library management system. The purpose of the demonstration is to evidence how your system supports the core business functions that are critical to our operations across public libraries, schools library services and prison library environments. The demonstration scenarios are provided in Document 4 PSQ Response, and the date of the system demonstration will be provided via the Open portal.",
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                        {
                            "type": "quality",
                            "name": "Desirable System Functionality",
                            "description": "In addition to meeting all mandatory requirements outlined in this tender, bidders are invited to propose solutions that incorporate desirable system functionality. Desirable functionality refers to system capabilities, specifically for the Schools Library Service, which goes beyond the minimum requirements of a standard Library Management System. These features are not compulsory but will be considered during evaluation and may enhance the overall value of your proposal. The evaluation of desirable requirements will consist of the assessment of availability (10%) and cost (5%).",
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                            "name": "Pricing Schedule",
                            "description": "The individual elements will be scored as follows: * Element 1 - Fixed Price Implementation services - Weighting 12% * Element 2 - Ongoing annual subscription (e.g., subscription, support, hosting, maintenance)- Weighting 12% * Element 3 - Rate Card for additional professional services - Weighting 6% * Element 4 - Desirable System Functionality - Price Weighting 5%",
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                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract period is for an initial 5-year period, with the option to extend for a further 5 years subject to satisfactory performance, service continuity, and the Council's future requirements. The anticipated go-live date for the new system is 1st February 2027, following a 9-month period of mobilisation and implementation, which will commence on 1st May 2026."
                }
            }
        ],
        "status": "active",
        "amendments": [
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                "id": "070752-2025",
                "description": "Deadline for PME responses changed to Friday 7th November at 10am."
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