Planning

Asset Database

CAMBRIDGESHIRE AND PETERBOROUGH FIRE AUTHORITY

This public procurement record has 1 release in its history.

Planning

30 Oct 2025 at 09:15

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Cambridgeshire and Peterborough Fire Authority is initiating a procurement process to acquire an Asset Management System for the Cambridgeshire Fire and Rescue Service (CFRS). The procurement, currently in the planning stage, seeks to modernize the management of CRFS's critical assets like fleet and operational equipment. Located in Huntingdon, UK, CFRS is engaging suppliers experienced in delivering asset management solutions suitable for emergency services environments. The soft market testing stage is ongoing, with Supplier Engagement Days scheduled in December 2025 and January 2026, offering potential bidders a chance to present solutions. Expressions of Interest are due by 28th November 2025.

This tender represents a significant opportunity for businesses specializing in software package and information systems, particularly those with tools designed for comprehensive asset management solutions. Companies with a track record of integrating with existing finance and procurement systems will find this tender appealing. The focus on innovative and user-friendly mobile and web solutions, along with system capabilities like automated alerts and compliance reporting, makes this a promising venture for tech firms catering to public sector needs. The federal procurement framework welcomes small and medium-sized enterprises, allowing them the opportunity to compete for contracts running from July 2026 to June 2029, with potential renewals extending the relationship through to 2031.

How relevant is this notice?

Notice Information

Notice Title

Asset Database

Notice Description

Cambridgeshire Fire and Rescue Service (CFRS) is currently conducting a soft market testing exercise in preparation for a future procurement of an Asset Management System. The aim is to identify a centralised solution capable of managing CFRS's critical assets and infrastructure, including fleet, operational equipment, and hydrants. Core Functional Requirements; Any proposed Asset Management System must support the management of the following service areas: - Fleet Management (Vehicles, servicing schedules, defect reporting, cost tracking) - Operational Equipment Management (Personal Protective Equipment (PPE), Breathing Apparatus (BA) sets, radios, all operational equipment, servicing, and defect tracking) - Hydrant Management (Inspection, maintenance, water schemes, compliance monitoring, and mapping) Desirable (Non-Essential) Capabilities; - Property Asset Management - ICT Asset Management Minimum System Capabilities The system must be able to deliver, at a minimum, the following functionalities: - Centralised storage of all critical asset data - Scheduling and management of routine and ad hoc maintenance/testing - Defect reporting and escalation workflows based on urgency - Automated alerts and reminders for servicing and inspections - Integration with stock control and ordering systems - Full asset history tracking (maintenance, testing, usage) - Servicing and maintenance records - Generation of compliance-ready reports - Remote access via tablets or mobile devices with internet connectivity - Multi-user access from any location - Seamless integration with CFRS's existing Finance and Procurement systems - Standard and custom reporting across all system data - QR code compatibility for asset identification and lifecycle tracking - User-friendly interface accessible via app or browser, supporting live data and mobile use - Support for multiple stations, locations, and asset types - Role-based access control, audit trails, data encryption, and single sign-on - Cloud-based or hybrid deployment with high availability

Planning Information

Cambridgeshire Fire and Rescue Service (CFRS) is seeking to engage with suppliers who have proven experience in delivering Asset Management solutions, particularly those who have successfully implemented systems within emergency services or similar operational environments. We invite interested suppliers to submit an Expression of Interest by emailing kian.marashi@cambsfire.gov.uk. Please include a brief overview of your relevant experience and how your solution aligns with the requirements of this potential procurement. To support this early market engagement, CFRS will be hosting Supplier Engagement Days in December and January. These sessions will provide an opportunity to discuss the upcoming procurement in more detail and allow suppliers to showcase their capabilities and demonstrate their solutions.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d6c4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069593-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Oct 20251 weeks ago
Submission Deadline
Not specified
Future Notice Date
6 Apr 20265 months to go
Award Date
Not specified
Contract Period
30 Jun 2026 - 30 Jun 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CAMBRIDGESHIRE AND PETERBOROUGH FIRE AUTHORITY
Contact Name
Kian Marashi
Contact Email
procurement@cambsfire.gov.uk
Contact Phone
+447766954128

Buyer Location

Locality
HUNTINGDON, UNITED KINGDOM
Postcode
PE29 2NA
Post Town
Peterborough
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Huntingdonshire
Electoral Ward
Brampton
Westminster Constituency
Huntingdon

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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