Cleaning Services Contract for Scholars' Education Trust

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05d79d-2025-10-31T09:53:17Z",
    "date": "2025-10-31T09:53:17Z",
    "ocid": "ocds-h6vhtk-05d79d",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-07697132",
            "name": "SCHOLARS' EDUCATION TRUST",
            "identifier": {
                "scheme": "GB-COH",
                "id": "07697132"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PMQJ-8769-MDTZ"
                }
            ],
            "address": {
                "streetAddress": "Drakes Drive",
                "locality": "St Albans",
                "postalCode": "AL1 5AR",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH23"
            },
            "contactPoint": {
                "email": "admin@scholarseducationtrust.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-07697132",
        "name": "SCHOLARS' EDUCATION TRUST"
    },
    "tender": {
        "id": "ocds-h6vhtk-05d79d",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Cleaning Services Contract for Scholars' Education Trust",
        "description": "The Trust is seeking to appoint a single cleaning services provider to deliver school cleaning services across the whole Trust. It is anticipated other schools will join the Trust over the life of this contract, and they will be incorporated into the central agreement when previous terms allow.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90919300",
                        "description": "School cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH23",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 2400000,
            "amount": 2000000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "This will be a two stage process. The first stage will be to identify suitable suppliers through a shortlisting process. The second stage will include a written response and a financial response which will be moderated through supplier presentations and checking of supplier references."
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "Bids to be uploaded to the Bidiful Portal https://bidiful-teamportal.app/p/aceadvice Submissions will not be allowed past the deadline date / time",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2025-11-10T12:00:00Z",
        "enquiryPeriod": {
            "endDate": "2025-11-10T12:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-02-23T23:59:59Z"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 2400000,
                    "amount": 2000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "The written response of the suppliers will be assessed and moderated through supplier presentations and reference checking.",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Cost",
                            "description": "The overall cost of cleaning will be measured through the completion of the tender documentation.",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "secondStage": {
                    "minimumCandidates": 4
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00",
                    "maxExtentDate": "2031-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Two 12 month extensions will be available if agreed in writing by both parties"
                },
                "hasOptions": true,
                "options": {
                    "description": "It is envisaged other schools may join the Trust over the life of this agreement. These schools will join the contract, when any pre-existing arrangements end."
                }
            }
        ],
        "lotDetails": {
            "noLotsDivisionRationale": "The Trust does not have a strong economic or organisational reason not to seek a single provider for the services tendered."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "Please contact Julie James for additional information: E: Julie.james@ace-advice.co.uk T: 07799 193247",
                "url": "https://bidiful-teamportal.app/p/aceadvice"
            },
            {
                "id": "069951-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/069951-2025",
                "datePublished": "2025-10-31T09:53:17Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}