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Legionella Prevention - Water Safety

Trent and Dove Housing

This public procurement record has 3 releases in its history.

Award

25 Mar 2026 at 06:49

UK7 - Contract Details Notice
Award

26 Feb 2026 at 14:36

UK6 - Contract Award Notice
Tender

31 Oct 2025 at 10:02

UK4 - Tender Notice
Summary of the contracting process

Trent and Dove Housing, headquartered in Burton-on-Trent, is overseeing a procurement process for legionella prevention and water safety management across its property portfolio. This contract mandates comprehensive water safety services, including risk assessments, regular inspections, and emergency response in the event of potential outbreaks. The procurement follows an open competitive flexible procedure under the UK Public Procurement Act and involves a two-stage process with an Invitation to Participate and Invitation to Submit a Tender. The initial tendering concluded with a contract award to Franks Portlock Consulting Limited on 25 March 2026, set to commence on 1 May 2026 and run potentially up to 31 April 2031, subject to extensions. This falls under the industry category of health and safety consultancy and consulting services unrelated to construction. The contract value is estimated at £675,000 over five years, focusing evaluation on quality and price.

This tender presents substantial opportunities for businesses specialising in water safety and legionella prevention. Companies with proven technical expertise, relevant accreditations, and experience in delivering similar contracts could leverage this engagement for growth and visibility in the sector. As the requirements include memberships like the Legionella Control Association and UKAS accreditation, firms with these credentials will find themselves well-placed to succeed. Particularly, small and medium enterprises with competence in water safety compliance and innovative service delivery approaches could benefit from competing in such tenders to establish or reinforce their reputation and expand their client base. The inclusion of technological integration and social value criteria further allows for differentiation through innovative solutions.

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Notice Information

Notice Title

Legionella Prevention - Water Safety

Notice Description

The Contracting Authority is procuring a service contract for the provision of legionella prevention and water safety management across its property portfolio. The scope includes but is not limited to: Risk assessments in line with HSE Approved Code of Practice L8 and relevant guidance (HSG274). Regular water monitoring, inspection, and testing of systems (taps, outlets, tanks, calorifiers, etc.). Sampling, analysis, and reporting of water quality results. Provision of remedial works and interventions where required to ensure compliance. Maintenance of accurate records and reporting to the Contracting Authority. Emergency response in the event of positive results or suspected outbreaks. Training, advice, and guidance to staff on water safety management. The successful supplier will be required to provide a fully managed and compliant water safety service designed to minimise risks associated with legionella and other waterborne pathogens. Services must be delivered by competent personnel with relevant accreditations and supported by appropriate technology to provide accessible records, reporting, and audit trails. The contract will be awarded for an initial term of five years, with the option to extend subject to performance. The estimated contract value is PS135,000 per annum (PS675,000 total). Evaluation will be based on the Most Advantageous Tender, with submissions assessed on quality (60%) and price (40%). Quality criteria will focus on technical expertise, delivery approach, compliance, innovation, and social value.

Lot Information

Lot 1

Options: The contract includes options for up to two additional 12-month extensions (3 + 1 + 1) at the discretion of Trent & Dove Housing. No other options are foreseen.

Renewal: The contract will be let for an initial term of three (3) years, with the option to extend for up to two (2) further periods of twelve (12) months each (3+1+1). Any extension will be at the sole discretion of the Contracting Authority. Extensions may be applied where service performance has been satisfactory against agreed KPIs, where there remains an ongoing requirement for the services, where funding is available, and where continuity of service is desirable. Extensions may also be exercised to maintain statutory compliance and ensure alignment with wider procurement strategy.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d7a3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/027088-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

71317210 - Health and safety consultancy services

90713100 - Consulting services for water-supply and waste-water other than for construction

90733000 - Services related to water pollution

90733600 - Transboundary water pollution management or control services

Notice Value(s)

Tender Value
£562,500 £500K-£1M
Lots Value
£562,500 £500K-£1M
Awards Value
£562,500 £500K-£1M
Contracts Value
£562,500 £500K-£1M

Notice Dates

Publication Date
25 Mar 20265 months ago
Submission Deadline
21 Nov 2025Expired
Future Notice Date
Not specified
Award Date
13 Feb 20266 months ago
Contract Period
1 May 2026 - 30 Apr 2029 3-4 years
Recurrence
2030-10-31

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Trent and Dove Housing
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BURTON-ON-TRENT
Postcode
DE14 1BL
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
TLF East Midlands (England)
Local Authority
East Staffordshire
Electoral Ward
Burton & Eton
Westminster Constituency
Burton and Uttoxeter

Supplier Information

Number of Suppliers
1
Supplier Name

Franks Portlock Consulting Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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