Award

Interim Short Term Vehicle Hire

GENTOO GROUP

This public procurement record has 1 release in its history.

Award

31 Oct 2025 at 12:05

UK7 - Contract Details Notice
Summary of the contracting process

The procurement process, initiated by Gentoo Group, located in Sunderland, involves the "Interim Short Term Vehicle Hire" under the industry category of motor vehicles. This process, awarded on 31st October 2025, seeks to address operational disruptions by leveraging short-term vehicle hire through Dawson Group Limited, based in Milton Keynes. The procurement stage is complete, involving a limited competition method under the legal basis UKPGA 2023/54, for replacement vehicles to be supplied from 6th October 2025 until 28th March 2026. The total contract value is £157,000, aimed at mitigating risk and ensuring service continuity during fleet transitions.

This tender provides significant opportunities for businesses in the automotive and logistics sectors, particularly those capable of offering flexible short-term vehicle hire solutions. Companies that can provide reliable, cost-effective transport solutions are well-positioned to benefit from similar procurement opportunities. Moreover, businesses adept at rapid deployment and swift transition management from existing to new service providers could find such contracts advantageous for establishing a competitive edge and growing their market presence.

How relevant is this notice?

Notice Information

Notice Title

Interim Short Term Vehicle Hire

Notice Description

Business Case: Short-Term Vehicle Supply via Dawson Group Purpose: To address ongoing operational disruptions caused by unreliable leased vehicles from Venson, this business case proposes the short-term use of Dawson Group to supply replacement vehicles until long-term fleet solutions are implemented via VWFS. Background: * Several vehicles currently leased from Venson are frequently off the road due to mechanical issues and repairs. * The downtime is increasing in frequency and duration, negatively impacting service delivery and operational efficiency. * The Fleet Manager has benchmarked pricing from alternative suppliers to assess value for money and service reliability. Proposal: * Return the problematic vehicles currently leased from Venson. * Source replacement vehicles from Dawson Group on a short-term basis. * Dawson Group has provided competitive quotes that are more favourable than current lease rates. * This arrangement will bridge the gap until the long-term fleet is mobilised through VWFS, as part of the wider fleet contract. Benefits: * Improved Operational Continuity: Reliable vehicles will reduce downtime and ensure service delivery is maintained. * Cost Efficiency: Dawson Group's pricing is more competitive than current lease costs. * Flexibility: Short-term hire allows for rapid deployment and easy transition once VWFS vehicles become available. * Risk Mitigation: Reduces dependency on underperforming assets and avoids further operational disruption. Risks & Mitigations: Risk Mitigation Short-term availability of suitable vehicles Early engagement with Dawson Group to confirm stock and lead times Transition logistics from Venson to Dawson Group Coordinated handover plan with Fleet Manager oversight Cost implications if long-term fleet is delayed Regular review of VWFS delivery timelines and contingency planning Recommendation: Approve the short-term use of Dawson Group to supply replacement vehicles, enabling the return of unreliable Venson-leased assets and maintaining operational effectiveness until the VWFS fleet is mobilised.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d7e4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070051-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34130000 - Motor vehicles for the transport of goods

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£157,000 £100K-£500K

Notice Dates

Publication Date
31 Oct 20251 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
6 Oct 20252 months ago
Contract Period
6 Oct 2025 - 28 Mar 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GENTOO GROUP
Contact Name
Neil Dixon
Contact Email
067389@logon.tothedomain.com
Contact Phone
Not specified

Buyer Location

Locality
SUNDERLAND
Postcode
SR3 3XR
Post Town
Sunderland
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC44 Sunderland
Delivery Location
Not specified
Local Authority
Sunderland
Electoral Ward
Doxford
Westminster Constituency
Houghton and Sunderland South

Supplier Information

Number of Suppliers
1
Supplier Name

DAWSON GROUP

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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