Courier Services for the North of England Commission Support (NECS)

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05d8fb-2025-11-03T13:41:38Z",
    "date": "2025-11-03T13:41:38Z",
    "ocid": "ocds-h6vhtk-05d8fb",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PJGL-8154-MTZX",
            "name": "NHS North of England Commissioning Support Unit",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PJGL-8154-MTZX"
            },
            "address": {
                "streetAddress": "John Snow House",
                "locality": "Durham",
                "postalCode": "DH1 3YG",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKC14"
            },
            "contactPoint": {
                "name": "Ian Harrison",
                "email": "ian@nhs.net"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.necsu.nhs.uk/",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthorityCentralGovernment",
                        "description": "Public authority - central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PXTZ-5316-XWPW",
            "name": "NHS South, Central and West Commissioning Support Unit (hosted by NHS England)",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXTZ-5316-XWPW"
            },
            "address": {
                "streetAddress": "Omega House, 112 Southampton Road",
                "locality": "Eastleigh",
                "postalCode": "SO50 5PB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ35"
            },
            "contactPoint": {
                "name": "Darren Lewis",
                "email": "scwcsu.justaskprocurement@nhs.net"
            },
            "roles": [
                "procuringEntity"
            ],
            "roleDetails": "These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities: NHS South, Central and West Commissioning Support Unit (SCW CSU). Summary of their role in this procurement: Managing and supporting the procurement on behalf of NHS North of England Commissioning Support (NECS).",
            "details": {
                "url": "https://www.scwcsu.nhs.uk/"
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PJGL-8154-MTZX",
        "name": "NHS North of England Commissioning Support Unit"
    },
    "planning": {
        "noEngagementNoticeRationale": "The Authority undertook a limited preliminary market engagement exercise to gauge initial market interest and assess supplier capacity for the required service coverage. A short questionnaire was issued via the Atamis portal to a small number of pre-vetted courier suppliers. This proportionate approach reflected the large size of the market and the limited information sought. A separate Preliminary Market Engagement Notice was not published, as the engagement was restricted in scope and designed only to gather indicative information on likely market interest and current conditions. Publishing an open notice would not have been proportionate given the expected volume of responses. The Authority confirms the procurement timetable will not be shortened and the tender will be advertised as an open procedure. This explanation is provided in accordance with Section 17(1)(b) of the Procurement."
    },
    "tender": {
        "id": "1913",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Courier Services for the North of England Commission Support (NECS)",
        "description": "North of England Care System Support (NECS) has a requirement to deliver IT equipment between corporate and clinical NHS sites and to staff homes. There is also a requirement to collect parcels from similar sites and return these to a NECS facility. It is estimated that an average of 1200-1500 parcels per month would be shipped in either direction, however this volume is subject to change based on evolving NHS working practice and through short-term project activity. NECS requires a reliable courier who can provide safe and efficient deliveries and collections across the whole of the UK to both residential and business addresses by a customer friendly portal. NECS will need a comprehensive delivery and collection service for IT equipment (e.g., laptops, monitors, mobile phones) to and from residential addresses and NHS sites located in United Kingdom. The NECS Commissioner has a maximum financial envelope available for the 12 month contract term of PS190,000.00 excluding VAT. At the end of the initial contract term the Commissioner will have extension options of up to 3 months in total, which will be awarded at the commissioner's discretion. The new contract will commence on 9th January 2026. This procurement is being carried out by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of North of England Care System Support (NECS) .",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "64120000",
                        "description": "Courier services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "64100000",
                        "description": "Post and courier services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 228000,
            "amount": 190000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "Interested providers will be able to view this opportunity via the live opportunities list on the 'Health Family' e-procurement system, Atamis. Click on 'View our Live Opportunities' from the home page, available on the following link: https://health-family.force.com/s/Welcome. Once you have found the opportunity (via the search function, using the title or reference number), to gain full access to the bid documentation (including questionnaires), you will need to click on 'Register interest' - this will take you to the log-in page. All bids must be submitted on this e-procurement system If you are not already registered on the system, you will need to do so before gaining full access to the documentation and be able to submit a bid.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-11-28T12:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2025-11-25T12:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2025-12-15T23:59:59Z"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 228000,
                    "amount": 190000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "This contract will be weighted 60% quality, 10% social value and 30% price.",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Award Criteria",
                            "description": "Quality: 60% Social Value: 10%"
                        },
                        {
                            "type": "price",
                            "name": "Award Criteria",
                            "description": "Price: 30%"
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "The ITT documentation within the e-procurement system sets out the minimum level of economic and financial standing threshold within the evaluation criteria for this procurement. Suppliers must have the ability the demonstrate that they are a legitimate stable and financial sound business capable of fulfilling the contract obligations."
                        },
                        {
                            "type": "technical",
                            "description": "It is expected that your organisation would meet the following standards (or equivalent): * BS EN ISO 9001 - Quality management * ISO 14001 - Environmental management systems"
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-01-09T00:00:00Z",
                    "endDate": "2027-01-08T23:59:59Z",
                    "maxExtentDate": "2027-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Up to 3 months"
                },
                "hasOptions": true,
                "options": {
                    "description": "Up to 3 months optional extension available following the initial 12 month term"
                }
            }
        ],
        "documents": [
            {
                "id": "A-7072",
                "documentType": "biddingDocuments",
                "description": "Supplier Information Document",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7072",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "A-7073",
                "documentType": "biddingDocuments",
                "description": "Financial Template",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7073",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "A-7074",
                "documentType": "biddingDocuments",
                "description": "Invitation to tender document",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7074",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "A-7075",
                "documentType": "biddingDocuments",
                "description": "Terms and Conditions",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7075",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest"
            },
            {
                "id": "070456-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/070456-2025",
                "datePublished": "2025-11-03T13:41:38Z",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "The payment terms applicable to this tender are 30 days from the date of invoice"
        },
        "riskDetails": "Low risk, as the contract includes requirements to monitor and manage Key Performance Indicators (KPI) and Service Level Agreements (SLAs)."
    },
    "language": "en"
}