NWSSP Maintenance of Manual Handling Equipment

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05da90-2025-11-21T13:52:38Z",
    "date": "2025-11-21T13:52:38Z",
    "ocid": "ocds-h6vhtk-05da90",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-NHS-RQF",
            "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
            "identifier": {
                "scheme": "GB-NHS",
                "id": "RQF"
            },
            "address": {
                "streetAddress": "4-5 Charnwood Court,",
                "locality": "Cardiff",
                "postalCode": "CF14 3UZ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL22"
            },
            "contactPoint": {
                "name": "Michael Butler",
                "email": "michael.butler2@wales.nhs.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthorityCentralGovernment",
                        "description": "Public authority - central government"
                    },
                    {
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "id": "GB-WLS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-NHS-RQF",
        "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Suppliers who are capable of delivering services relating to the maintenance, inspection, and statutory testing of manual handling equipment in accordance with LOLER and PUWER regulations are invited to submit an Expression of Interest (EOI) to participate in this pre-market engagement exercise. Expressions of Interest should be submitted no later than 18 November 2025. In addition, suppliers must send a copy of their Expression of Interest by email to: Michael.Butler2@wales.nhs.uk Evangeline.Thorpe@wales.nhs.uk Please note that this exercise is being undertaken for market engagement purposes only and does not constitute a call for competition or an invitation to tender. A separate Tender Notice will be published in due course should the procurement proceed.",
                "dueDate": "2025-11-18T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "071106-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/071106-2025",
                "datePublished": "2025-11-05T09:32:23Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "SSP-FTS-61104",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "NWSSP Maintenance of Manual Handling Equipment",
        "description": "NHS Wales Shared Services (NWSSP) Supply Chain division are looking to implement a maintenance contract to cover all owned Manual Handling Equipment. It is important that maintenance and inspections are conducted to minimise the likelihood of failure in service through failure models, corrosion and wear. Regulation 5 of PUWER 1998 requires work equipment to be maintained in an efficient state, in efficient working order and good repair. Where appropriate, to ensure good health and safety, maintenance should be carried out in accordance with manufacturer's instructions. The maintenance frequency should take into consideration any extended period of activity or inactivity and the environment (heat, cold, etc). Inspections must be carried out at suitable intervals between thorough examinations. Inspections must ensure that the good condition of equipment is maintained and that any deterioration can be detected and remedied in good time.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 288000,
            "amount": 240000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-02-25T00:00:00+00:00",
                    "endDate": "2028-02-24T23:59:59+00:00",
                    "maxExtentDate": "2029-02-24T23:59:59+00:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 288000,
                    "amount": 240000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Financial",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "N/A"
                        },
                        {
                            "type": "technical",
                            "description": "N/A"
                        }
                    ]
                },
                "renewal": {
                    "description": "12 months extension option"
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-11-19T23:59:59+00:00"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "Submission and further details can be found via https://etenderwales.ukp.app.jaggaer.com/home.html ITT Code - itt_121523",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en",
                "cy"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-12-18T16:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-12-15T12:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-01-12T23:59:59+00:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "076053-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/076053-2025",
                "datePublished": "2025-11-21T13:52:38Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2028-01-21T23:59:59+00:00"
                }
            ]
        }
    },
    "language": "en"
}