Maintenance of Manual Handling Equipment

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05da90-2026-04-27T15:47:22+01:00",
    "date": "2026-04-27T15:47:22+01:00",
    "ocid": "ocds-h6vhtk-05da90",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-NHS-RQF",
            "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
            "identifier": {
                "scheme": "GB-NHS",
                "id": "RQF"
            },
            "address": {
                "streetAddress": "4-5 Charnwood Court,",
                "locality": "Cardiff",
                "postalCode": "CF14 3UZ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL22"
            },
            "contactPoint": {
                "name": "Michael Butler",
                "email": "michael.butler2@wales.nhs.uk",
                "telephone": "+442921500672"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PVLJ-5646-LDRR",
            "name": "SMARTLIFT (SOUTH WALES) LTD",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVLJ-5646-LDRR"
            },
            "address": {
                "streetAddress": "Unit 29, Enterprise Centre",
                "locality": "Tonypandy",
                "postalCode": "CF40 2ET",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL15"
            },
            "contactPoint": {
                "email": "smartliftengineersltd@gmail.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-NHS-RQF",
        "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Suppliers who are capable of delivering services relating to the maintenance, inspection, and statutory testing of manual handling equipment in accordance with LOLER and PUWER regulations are invited to submit an Expression of Interest (EOI) to participate in this pre-market engagement exercise. Expressions of Interest should be submitted no later than 18 November 2025. In addition, suppliers must send a copy of their Expression of Interest by email to: Michael.Butler2@wales.nhs.uk Evangeline.Thorpe@wales.nhs.uk Please note that this exercise is being undertaken for market engagement purposes only and does not constitute a call for competition or an invitation to tender. A separate Tender Notice will be published in due course should the procurement proceed.",
                "dueDate": "2025-11-18T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "071106-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/071106-2025",
                "datePublished": "2025-11-05T09:32:23Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "SSP-FTS-60882",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Maintenance of Manual Handling Equipment",
        "description": "NHS Wales Shared Services Partnership (NWSSP) Supply Chain, Logistics & Transport department sought to procure a long-term solution to their Manual Handling Equipment maintenance needs to ensure all equipment is regularly serviced and remains compliant with safety standards. This will reduce downtime, improve operator safety, extend asset lifespan, and provide cost certainty through planned maintenance rather than reactive repairs.The department were looking to establish a long-term maintenance arrangement through a contract with an initial term of 24 months, with the option to extend for a further 12 months, subject to the supplier delivering services that are satisfactory and fully compliant with contractual and regulatory requirements. The overall objective was to secure a reliable supplier capable of delivering consistent service quality, maintaining ongoing compliance, and supporting the department's operational needs over the duration of the contract.Procurement Services and the department undertook a strategic review to mitigate potential risks to the contract, collaboratively developing a robust specification aligned with the department's requirements, including realistic timeframes and clear service expectations. In addition, Procurement Services completed comprehensive market research to ensure that the tender process selected was both appropriate and fully compliant. From this it was established that the most appropriate route to Market was via an Open Tender.Procurement Services commenced the process by issuing a UK2 Preliminary Market Engagement Notice to obtain expression of interest and create awareness of the upcoming Tender. Following this the Open Tender was published on the 5th November 2025 with a closing date of the 2nd December 2025.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 288000,
            "amount": 240000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-02-25T00:00:00+00:00",
                    "endDate": "2028-02-24T23:59:59+00:00",
                    "maxExtentDate": "2029-02-24T23:59:59+00:00"
                },
                "hasRenewal": true,
                "status": "complete",
                "value": {
                    "amountGross": 288000,
                    "amount": 240000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Financial",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "N/A"
                        },
                        {
                            "type": "technical",
                            "description": "N/A"
                        }
                    ]
                },
                "renewal": {
                    "description": "12 months extension option"
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-11-19T23:59:59+00:00"
        },
        "status": "complete",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "Submission and further details can be found via https://etenderwales.ukp.app.jaggaer.com/home.html ITT Code - itt_121523",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en",
                "cy"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-12-18T16:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-12-15T12:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-01-12T23:59:59+00:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "076053-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/076053-2025",
                "datePublished": "2025-11-21T13:52:38Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2028-01-21T23:59:59+00:00"
                }
            ]
        }
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Maintenance of Manual Handling Equipment",
            "status": "active",
            "date": "2026-02-27T00:00:00+00:00",
            "value": {
                "amountGross": 251100,
                "amount": 209250,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-PPON-PVLJ-5646-LDRR",
                    "name": "SMARTLIFT (SOUTH WALES) LTD"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "50000000",
                            "description": "Repair and maintenance services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKL",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKL",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-03-10T23:59:59+00:00"
            },
            "contractPeriod": {
                "startDate": "2026-03-18T00:00:00+00:00",
                "endDate": "2028-03-17T23:59:59+00:00",
                "maxExtentDate": "2029-03-17T23:59:59+00:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "12 month extension"
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "018161-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/018161-2026",
                    "datePublished": "2026-02-27T17:22:16Z",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2026-02-27T00:00:00+00:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-03-13T23:59:59+00:00",
                    "status": "scheduled"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "title": "Maintenance of Manual Handling Equipment",
            "status": "active",
            "period": {
                "startDate": "2026-03-23T00:00:00+00:00",
                "endDate": "2028-03-22T23:59:59+00:00",
                "maxExtentDate": "2029-03-22T23:59:59+00:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "12 months extension option"
            },
            "value": {
                "amountGross": 251100,
                "amount": 209250,
                "currency": "GBP"
            },
            "aboveThreshold": true,
            "dateSigned": "2026-03-13T00:00:00+00:00",
            "noAgreedMetricsRationale": "N/A",
            "documents": [
                {
                    "id": "038162-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/038162-2026",
                    "datePublished": "2026-04-27T15:47:22+01:00",
                    "format": "text/html"
                }
            ]
        }
    ]
}