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BT1830 Committee Management Information System

Luton Council

This public procurement record has 2 releases in its history.

Award

09 Mar 2026 at 15:58

UK7 - Contract Details Notice
Tender

05 Nov 2025 at 10:10

UK4 - Tender Notice
Summary of the contracting process

Luton Council has engaged in a public procurement process for a Committee Management Information System, aimed at enhancing the efficiency of statutory committee functions, including agenda production and digitalisation. This procurement falls under the "IT services: consulting, software development, Internet and support" category, and is set to be implemented in the UKH21 region. Initiated as an open competition, the procurement process spans from the tender stage in 2025, with the contract awarded in 2026 and active until 2031, potentially extending to 2033. The contract, signed on 4th March 2026, is valued at £94,500 excluding VAT and is not above the threshold for large procurements, thus providing a competitive opportunity for smaller enterprises.

This tender represents significant business growth opportunities, particularly for companies specialising in IT services, software development, and digital solutions. With a focus on improving council transparency and accessibility through technological advancements, this contract is well-suited for SMEs and VCSEs capable of offering innovative software systems and support solutions. The requirements include technical abilities in automated agenda production, live streaming of meetings, and integration with Office 365, all of which demand a breadth of expertise that can leverage technological efficiencies. This could lead to a long-term partnership with Luton Council, facilitating continued business development and potentially expanding influence within the sub-central government sector.

How relevant is this notice?

Notice Information

Notice Title

BT1830 Committee Management Information System

Notice Description

Committee meetings are a statutory function. The law provides for hard copies of agenda papers to be made available for public inspection and to make papers available electronically on websites. A committee management software system is required to fulfil that requirement in the most time-efficient way. More recently the broadcasting/livestreaming of council meetings and the use of other platforms such as Teams to facilitate attendance for the public have been required. The committee management system requires the facility to publish links to those meetings and retain copies of the recorded meetings.

Lot Information

Lot 1

Renewal: 2 extensions - up to 12 months each

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05da9f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/021019-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£58,800 Under £100K
Lots Value
£58,800 Under £100K
Awards Value
Not specified
Contracts Value
£94,500 Under £100K

Notice Dates

Publication Date
9 Mar 20265 months ago
Submission Deadline
24 Nov 2025Expired
Future Notice Date
Not specified
Award Date
4 Mar 20265 months ago
Contract Period
4 Mar 2026 - 3 Mar 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Luton Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LUTON
Postcode
LU1 2BQ
Postcode Area
Luton
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH21 Luton
Delivery Location
TLH21 Luton
Local Authority
Luton
Electoral Ward
Central
Westminster Constituency
Luton South and South Bedfordshire

Supplier Information

Number of Suppliers
1
Supplier Name

Astech Consultants Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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