Planning

Avon and Somerset Police Catering Services

THE POLICE AND CRIME COMMISSIONER FOR AVON & SOMERSET

This public procurement record has 1 release in its history.

Planning

06 Nov 2025 at 09:43

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Police and Crime Commissioner for Avon & Somerset is in the planning stage of a procurement process for catering services, with the reorganisation of a combined cleaning and catering contract into separate contracts. This procurement, announced on 6th November 2025, focuses on the catering needs of Avon and Somerset Police, centred around their Headquarters in Portishead, BS20 8JJ, United Kingdom. The market engagement initiative invites stakeholders to participate by 27th November 2025, to provide insights that will shape the requirements ahead of the formal tender stage, anticipated to start in early 2026. The overall procurement value is set at £750,000, with a gross total potential of £900,000, and the contract period is planned to commence in September 2026. This initiative aims to achieve fairness and transparency, adhering to the Public Contract Regulations 2015.

This tender presents a significant opportunity for businesses involved in catering services, especially those situated in or around the Avon and Somerset area. Small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are particularly encouraged to engage, given the suitability criterion included in the procurement process. Participation in this early engagement phase can allow businesses to influence the tender specifications and better prepare for the competition when it opens, enhancing their chances of securing the contract. Businesses that provide hospitality, operate cafeteria services, or manage vending machines would find this tender especially relevant, considering the current scope of services required by the police departments. By engaging now, businesses can position themselves strategically in anticipation of the formal tender announcement.

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Notice Information

Notice Title

Avon and Somerset Police Catering Services

Notice Description

Avon and Somerset Police have a combined cleaning and catering contract in place with an expiry date of September 2026. A decision has been made to split the cleaning and catering into two separate contracts after this date and a tender process is already underway for a regional cleaning contract which Avon and Somerset Police are included in. Market engagement was undertaken in April / May 2024 with regards to catering services for Avon and Somerset Police, however we believe that it will be valuable to undertake further engagement with the market prior to issuing a tender package as the requirements for catering have now changed slightly and we are aware that there may also have been developments in the market during this time. Avon and Somerset Police currently have a cafe at their Headquarters Site in Portishead (BS20 8JJ). They also have a number of vending machines across their estate. Hospitality is also provided as part of the existing contract. The purpose of the Market Engagement Notice is for early engagement with the market prior to undertaking a formal tender process which is anticipated to commence in early 2026. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this notice to katie.baxter@devonandcornwall.pnn.police.uk, and you will be emailed a pre-market engagement questionnaire, which includes some customer background information, so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses if you so wish. The closing date for pre-market engagement questionnaire returns and requests for subsequent Team meetings will be midday on Thursday 27th November 2025. SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. This notice is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to this notice. This notice does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the notice.

Planning Information

Please email katie.baxter@devonandcornwall.pnn.police.uk to request market engagement questionnaire

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05db88
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071487-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55520000 - Catering services

Notice Value(s)

Tender Value
£750,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Nov 20253 months ago
Submission Deadline
Not specified
Future Notice Date
12 Jan 2026Expired
Award Date
Not specified
Contract Period
8 Sep 2026 - 8 Sep 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE POLICE AND CRIME COMMISSIONER FOR AVON & SOMERSET
Contact Name
Kate Baxter
Contact Email
katie.baxter@devonandcornwall.pnn.police.uk
Contact Phone
Not specified

Buyer Location

Locality
PORTISHEAD
Postcode
BS20 8JJ
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK61 North Somerset
Delivery Location
Not specified
Local Authority
North Somerset
Electoral Ward
Portishead West
Westminster Constituency
North Somerset

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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