Tender

DPP2536 - itt_121013 - Catering Provision

POLICE AND CRIME COMMISSIONER FOR DYFED POWYS

This public procurement record has 2 releases in its history.

Tender

20 Jan 2026 at 16:20

UK4 - Tender Notice
Planning

10 Nov 2025 at 11:21

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Police and Crime Commissioner for Dyfed Powys is initiating a tender process for the provision of catering services at their headquarters in Carmarthen. The tender, titled "DPP2536 - itt_121013 - Catering Provision," falls under the services industry category, specifically targeting restaurant and food-serving services, canteen services, and catering services. The location is situated within the regions of UKL14 and UKL24 in the United Kingdom. The procurement is currently active at the tender stage, with key deadlines including the tender period ending on 17th February 2026 and enquiry submissions closing on 16th February 2026. The procurement method is an open competition, under a below-threshold, light-touch regime, with a contract period of three years and the possibility of two one-year extensions (3+1+1).

This tender presents a significant opportunity for businesses in the catering industry, particularly those with experience in managing catering facilities in institutional settings. Companies that possess qualifications such as a 5-star Food Hygiene certificate, IOSH Managing Safety, and other relevant health and safety certifications are well-suited to compete. The requirement for flexibility in client requests and the provision of diverse dietary options creates opportunities for innovative service offerings. The competitive structure includes various stages from tender submissions to presentations and awards, allowing businesses to showcase both technical prowess and commercial acumen. This contract represents a substantial growth opportunity, with a gross value of £620,000, fostering long-term business relationships with a reputable public authority.

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Notice Information

Notice Title

DPP2536 - itt_121013 - Catering Provision

Notice Description

Provision of catering facilities at Headquarters in Carmarthen, including suitable menus with hot and cold options, breakfast, lunch, evening meal for residential students, packed lunches, and occasional hospitality catering on-site but outside of core hours and emergency catering off-site. Flexibility of client requests required and varied dietary requirements offering. Ensure good service standards including setting up and down spaces, provision of condiments, cutlery, crockery and napkins. Spot cleaning and sweeping of floors. Contract is to be for a period of three (3) years, with two one-year extensions available (3+1+1).

Planning Information

Dyfed-Powys Police are arranging two pre-market engagement events for the re-procurement of its Catering contract. The current contract expires September 2026. Police Headquarters, Llangunnor, Carmarthen, is the command and administrative centre of the Force, the Catering provision is to serve officers and staff from Dyfed-Powys as well as staff from within the command centre including Welsh Ambulance Service. The Contractor must promote the use of the catering facilities, create suitable menus with hot and cold options, breakfast, lunch, evening meal for residential students, packed lunches, and occasional hospitality catering on-site outside of core hours and emergency catering off-site. The campus is located approximately 1 mile from Carmarthen town and there are no alternative catering facilities in the immediate area. Powys Diner, the main restaurant facility, has a seating capacity of 118. Pembrokeshire Café is an additional space for lighter snacks with hot and cold drinks available. Including several conference rooms to accommodate. There is also a requirement to ensure good service standards including setting up and down spaces, provision of condiments, cutlery, crockery and napkins. Spot cleaning and sweeping of floors. This service is to be in place for a period of three (3) years, with two one-year extensions available (3+1+1). The objectives for the pre-market engagement events are to: • Provide a space for providers to understand the tendering requirements and platforms required to submit • Provide initial service intentions and requirements of the contract, • Assess the interest in delivering this contract, • Understand the market and any opportunities or new ways of working, • To answer questions on the requirements and determine if this needs to be accommodated in the tender specification / considerations, • To provide an opportunity for suppliers to raise any questions or concerns that they may have. • Provide the best sustainable delivery solution within current parameters Dyfed-Powys are arranging two pre-market engagement events in partnership with Business Wales. 21st November 2025 between 10am-12noon, there will be a webinar session available for interested providers to understand the processes and platforms required to submit a tender for this opportunity. https://wales.business-events.org.uk/en/events/supplier-early-engagement-event-dyfed-powys-police-catering-services-police-hq-carmarthen/ Please note this engagement is not the space to ask specific delivery questions about the contract. 27th November between 2pm and 4pm, there will be an on-site opportunity for providers to discuss contract delivery and requirements with Dyfed-Powys Police Estates Team. For this session we require questions to be posed in advance, to ensure all can be fully answered. They will be answered, where possible, in the open forum of the session and shared post-event to ensure transparency for those organisations unable to attend. Questions are to be emailed to procurement@dyfed-powys.police.uk by Tuesday 25th November 2025 at 5pm. If any of the questions to be posed contact confidential information or providers wish the question/answer to remain confidential then please clearly advise in advance. Any question asked on the day, not posed prior, will be recorded as much as is possible and shared with other posed questions from the session.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05dd73
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/005005-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55300000 - Restaurant and food-serving services

55510000 - Canteen services

55520000 - Catering services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
£500,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Jan 20261 months ago
Submission Deadline
17 Feb 2026Expired
Future Notice Date
12 Jan 2026Expired
Award Date
Not specified
Contract Period
31 May 2026 - 31 May 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
POLICE AND CRIME COMMISSIONER FOR DYFED POWYS
Contact Name
Not specified
Contact Email
procurement@dyfed-powys.police.uk
Contact Phone
Not specified

Buyer Location

Locality
CARMARTHEN
Postcode
SA31 2PD
Post Town
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
TLL14 South West Wales, TLL24 Powys
Local Authority
Carmarthenshire
Electoral Ward
Llangunnor
Westminster Constituency
Caerfyrddin

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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