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RBWM Grounds Maintenance Services (Re-run)

Royal Borough of Windsor & Maidenhead

This public procurement record has 3 releases in its history.

Award

24 Jul 2026 at 11:56

UK7 - Contract Details Notice
Award

18 Mar 2026 at 10:05

UK6 - Contract Award Notice
Tender

10 Nov 2025 at 12:48

UK4 - Tender Notice
Summary of the contracting process

The Royal Borough of Windsor & Maidenhead procured a single grounds maintenance services contract covering the borough. The work includes verge maintenance, grass cutting, parks and open spaces maintenance, cemetery maintenance, and handyman or handyperson services. The requirement is classified as grounds maintenance services (CPV 77314000) and is intended to provide a coordinated service across the authority’s land and facilities. Potential additional work includes maintenance of flooding and drainage features, land or estates acquired by the authority, ceremonial and extreme-weather requirements, and services associated with external funding. The contract was deliberately structured as one service rather than separate geographic or specialist lots, following market feedback favouring strategic oversight, economies of scale and consistent delivery.

This completed procurement used an above-threshold open procedure with one lot. The tender closed on 2 January 2026 at 13:00, following an enquiry deadline of 1 December 2025 at 13:00; the award decision period ended on 30 March 2026. Five valid bids were received. Glendale Countryside Limited was awarded the contract on 18 March 2026 for £37.5 million excluding VAT, or £45 million including VAT. The contract was signed on 2 June 2026 and runs from 1 October 2026 to 30 September 2031, with options for two further five-year extensions, potentially lasting until 30 September 2041. Evaluation weighted quality at 60% and price at 40%; economic and technical selection criteria applied.

This procurement indicates demand for a large, borough-wide grounds maintenance operator able to manage varied public environments through one coordinated contract. A credible future competitor would need operational capacity for programmed grass cutting, verge work, parks and open spaces, cemetery services, interments, serviced waste and dog bins, and responsive handyman support. The published performance measures emphasise completing scheduled tasks at the required frequency and specification, so robust scheduling, workforce management, quality assurance and performance reporting would be important. Capability to respond to drainage and flooding work, newly acquired land, ceremonial events and extreme weather would strengthen a supplier’s position. The requirement was considered suitable for SMEs, although all five final bidders were large organisations.

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Notice Information

Notice Title

RBWM Grounds Maintenance Services (Re-run)

Notice Description

RBWM is seeking a grounds maintenance service provider to provide a range of grounds maintenance services across the borough. This will include, but is not limited to: verge maintenance, grass cutting, parks and open spaces maintenance, cemeteries maintenance and handyman/handyperson services. This will be a single contract.

Lot Information

Lot 1

Options: Without prejudice to the Authority's broader rights under the Procurement Act 2023, the Authority has the following options, created in reliance on s.74 and Sch.8(1) of the Procurement Act 2023. Discretionary: an amount has been deducted from the originally envisaged budget owing to uncertainty around a Maidenhead project. In the event that this project is retained by RBWM, the Authority reserves the right to increase the financial envelope by an amount between PS15,000 - PS60,000 per annum (with allowances for inflation in accordance with Annex C) to support the project. In the event that it is not retained by RBWM, the Authority reserves the right to utilise this funding to top-up existing Services. This shall be priced utilising the Bidder's pricing schedule submission. Discretionary: the Authority may have grounds maintenance requirements for Authority flooding and drainage features. The Authority reserves the right to increase the financial envelope (with allowances for inflation in accordance with Annex C) to incorporate these Services and this shall be priced utilising the Bidder's pricing schedule submission. Discretionary: Annexes A.1 and A.2 at the time of publishing this tender exclude the geography of Cookham. In the event this geography re-enters the scope of this Contract, the Authority reserves the right to increase the financial envelope (with allowances for inflation in accordance with Annex C) to incorporate these Services and shall be priced utilising the Bidder's pricing schedule submission. Discretionary: the Authority is proposing a 5+5+5 years Contract term and it is anticipated that the Authority may acquire new estates or land throughout this term or, otherwise, existing estates or land that have become the responsibility of the Authority. Some of these acquisitions may be significant in nature and, as such, may require significant financial increases; however, the Authority does not guarantee that these acquisitions will take place. These acquisitions may require grounds maintenance services and may be incorporated into the Contract. The Authority reserves the right to increase the financial envelope (with allowances for inflation in accordance with Annex C) and increases shall be priced utilising the Bidder's pricing schedule submission. Discretionary: the Authority may, from time to time, have exceptional ad-hoc requirements pertaining to ceremonial events (e.g. state visits, funerals, weddings) and extreme weather events. These events may require grounds maintenance Services. The Authority cannot enumerate in advance an exhaustive list of events of this nature. The Authority may, in the first instance, re-direct the Bidder's resources. However, where required, the Authority reserves the right to make unique and temporary increases to the financial envelope - such increases shall be priced utilising the Bidder's pricing schedule submission. Discretionary: the Authority may, from time to time, be in receipt of external funding (e.g. grant funding) that could be used to enhance the Services. The Authority reserves the right to make unique and temporary increases to the financial envelope - such increases shall be priced utilising the Bidder's pricing schedule submission.

Renewal: 5+5+5

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05dda8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070213-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£37,500,000 £10M-£100M
Lots Value
£37,500,000 £10M-£100M
Awards Value
£37,500,000 £10M-£100M
Contracts Value
£37,500,000 £10M-£100M

Notice Dates

Publication Date
24 Jul 20261 months ago
Submission Deadline
2 Jan 2026Expired
Future Notice Date
Not specified
Award Date
18 Mar 20265 months ago
Contract Period
1 Oct 2026 - 30 Sep 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Royal Borough of Windsor & Maidenhead
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MAIDENHEAD
Postcode
SL6 1RF
Postcode Area
Slough
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ15 Berkshire East
Delivery Location
TLJ11 Berkshire
Local Authority
Windsor and Maidenhead
Electoral Ward
St Mary's
Westminster Constituency
Maidenhead

Supplier Information

Number of Suppliers
1
Supplier Name

GLENDALE COUNTRYSIDE LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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