RBWM Grounds Maintenance Services (Re-run)

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05dda8-2025-11-10T12:48:30Z",
    "date": "2025-11-10T12:48:30Z",
    "ocid": "ocds-h6vhtk-05dda8",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PJQM-1124-QDHW",
            "name": "Royal Borough of Windsor & Maidenhead",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PJQM-1124-QDHW"
            },
            "address": {
                "streetAddress": "St Ives Road",
                "locality": "Maidenhead",
                "postalCode": "SL6 1RF",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ11"
            },
            "contactPoint": {
                "email": "procurement@rbwm.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PJQM-1124-QDHW",
        "name": "Royal Borough of Windsor & Maidenhead"
    },
    "planning": {
        "noEngagementNoticeRationale": "There is an error on this system that is not permitting linkage of the relevant notices. Substantial market engagement took place November 2024 - January 2025. A pipeline notice and preliminary market engagement notice were duly published."
    },
    "tender": {
        "id": "ocds-h6vhtk-05dda8",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "RBWM Grounds Maintenance Services (Re-run)",
        "description": "RBWM is seeking a grounds maintenance service provider to provide a range of grounds maintenance services across the borough. This will include, but is not limited to: verge maintenance, grass cutting, parks and open spaces maintenance, cemeteries maintenance and handyman/handyperson services. This will be a single contract.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ11",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 45000000,
            "amount": 37500000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "https://public.bravosolution.co.uk/esop/guest/login.do - you will need to register for the platform. Please e-mail Aaron.Fernandes@RBWM.gov.uk in the event of technical issues with access.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-01-02T13:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2025-12-01T13:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-03-30T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 45000000,
                    "amount": 37500000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Best Price",
                            "description": "Requirement to populate the Authority's pricing schedule and submit a 'Best Price' for the core costings and best unit costings.",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Technical Questionnaire",
                            "description": "Requirement to respond to the quality questions in the technical questionnaire in observation of any limits imposed.",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please see the invitation documentation."
                        },
                        {
                            "type": "technical",
                            "description": "Please see the invitation documentation."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2031-09-30T23:59:59+01:00",
                    "maxExtentDate": "2041-09-30T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "5+5+5"
                },
                "hasOptions": true,
                "options": {
                    "description": "Without prejudice to the Authority's broader rights under the Procurement Act 2023, the Authority has the following options, created in reliance on s.74 and Sch.8(1) of the Procurement Act 2023. Discretionary: an amount has been deducted from the originally envisaged budget owing to uncertainty around a Maidenhead project. In the event that this project is retained by RBWM, the Authority reserves the right to increase the financial envelope by an amount between PS15,000 - PS60,000 per annum (with allowances for inflation in accordance with Annex C) to support the project. In the event that it is not retained by RBWM, the Authority reserves the right to utilise this funding to top-up existing Services. This shall be priced utilising the Bidder's pricing schedule submission. Discretionary: the Authority may have grounds maintenance requirements for Authority flooding and drainage features. The Authority reserves the right to increase the financial envelope (with allowances for inflation in accordance with Annex C) to incorporate these Services and this shall be priced utilising the Bidder's pricing schedule submission. Discretionary: Annexes A.1 and A.2 at the time of publishing this tender exclude the geography of Cookham. In the event this geography re-enters the scope of this Contract, the Authority reserves the right to increase the financial envelope (with allowances for inflation in accordance with Annex C) to incorporate these Services and shall be priced utilising the Bidder's pricing schedule submission. Discretionary: the Authority is proposing a 5+5+5 years Contract term and it is anticipated that the Authority may acquire new estates or land throughout this term or, otherwise, existing estates or land that have become the responsibility of the Authority. Some of these acquisitions may be significant in nature and, as such, may require significant financial increases; however, the Authority does not guarantee that these acquisitions will take place. These acquisitions may require grounds maintenance services and may be incorporated into the Contract. The Authority reserves the right to increase the financial envelope (with allowances for inflation in accordance with Annex C) and increases shall be priced utilising the Bidder's pricing schedule submission. Discretionary: the Authority may, from time to time, have exceptional ad-hoc requirements pertaining to ceremonial events (e.g. state visits, funerals, weddings) and extreme weather events. These events may require grounds maintenance Services. The Authority cannot enumerate in advance an exhaustive list of events of this nature. The Authority may, in the first instance, re-direct the Bidder's resources. However, where required, the Authority reserves the right to make unique and temporary increases to the financial envelope - such increases shall be priced utilising the Bidder's pricing schedule submission. Discretionary: the Authority may, from time to time, be in receipt of external funding (e.g. grant funding) that could be used to enhance the Services. The Authority reserves the right to make unique and temporary increases to the financial envelope - such increases shall be priced utilising the Bidder's pricing schedule submission."
                }
            }
        ],
        "lotDetails": {
            "noLotsDivisionRationale": "In principle, the contract could have been divided into lots (for instance, by geography (e.g. a Windsor contract, a Maidenhead contract) or by specialism (e.g. a grass-cutting contract), however there remained no internal or external (market) appetite to do so. An extensive market engagement exercise was carried out in December 2024/January 2025 asking the market about preferred delivery/contractual models. Over two-thirds of respondents preferred a single contract to allow for better strategic oversight, operational and financial economies of scale and to maximise consistency of service for residents. This was the preferred option of SMEs and larger organisations alike and RBWM agreed with their rationale."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "Suppliers will need to register for access to the Jaggaer platform. Please e-mail Aaron.Fernandes@RBWM.gov.uk in the event of technical issues with access.",
                "url": "https://public.bravosolution.co.uk/esop/guest/login.do"
            },
            {
                "id": "072392-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/072392-2025",
                "datePublished": "2025-11-10T12:48:30Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}