Cleaning Tender

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05dda9-2026-06-19T13:14:07+01:00",
    "date": "2026-06-19T13:14:07+01:00",
    "ocid": "ocds-h6vhtk-05dda9",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-07875164",
            "name": "ARCHWAY LEARNING TRUST",
            "identifier": {
                "scheme": "GB-COH",
                "id": "07875164"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PDBN-7854-JZPQ"
                }
            ],
            "address": {
                "streetAddress": "ASPLEY LANE",
                "locality": "Nottingham",
                "postalCode": "NG8 5GY",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF14"
            },
            "contactPoint": {
                "email": "tender@archwaytrust.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-09183113",
            "name": "360 COMMERCIAL CLEANING SERVICES LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "09183113"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PBXB-3711-TGJN"
                }
            ],
            "address": {
                "streetAddress": "Hill House Nunn Brook Road",
                "locality": "Sutton-In-Ashfield",
                "postalCode": "NG17 2HU",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF15"
            },
            "contactPoint": {
                "email": "sarah@360commercialcleaning.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.360commercialcleaning.co.uk",
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-07875164",
        "name": "ARCHWAY LEARNING TRUST"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "In support of the tender exercise, the Trust is offering the opportunity to meet with them on the 3rd December at 3 pm via MS Teams where they can run through the tender and service requirements. If you are interested in attending, please send a confirmation email to tender@archwaytrust.co.uk ALT is seeking supplier engagement to stimulate interest in this opportunity. Scope: General Cleaning The objectives for the event are; Generate interest around the contract opportunity and assess the supplier's ability to support the indicative timelines. Obtain feedback and answer any questions on the requirement as currently defined. Provide an opportunity for suppliers to raise any concerns they may have.",
                "dueDate": "2025-11-28T23:59:59Z",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "072393-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/072393-2025",
                "datePublished": "2025-11-10T12:49:22Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ocds-h6vhtk-05dda9",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Cleaning Tender",
        "description": "The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 1st September 2026. Cleaning service at the Trust schools is currently a mix of in-house and outsourced provision. The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90919300",
                        "description": "School cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF1",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKF1",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 4800000,
            "amount": 4000000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00+01:00",
                    "endDate": "2029-08-31T23:59:59+01:00",
                    "maxExtentDate": "2031-08-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "complete",
                "value": {
                    "amountGross": 4800000,
                    "amount": 4000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Criteria Weighting Procurement Specific Questionnaire (PSQ) PASS / FAIL Prices provided for 12 months 25.00% Service mobilisation 14.00% Staffing, recruitment, cover 16.00% Quality of Service 20.00% Account Management 16.00% Social Value 9.00%",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Procurement Specific Questionnaire (PSQ)"
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "technical",
                            "description": "Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. Deadline for submission is 5th February 2026. Once a question has received a score, it will have a weighting applied. The weighted scores will be added together to calculate the total weighted score. This will then allow the PSQ responses to be comparatively ranked. Suppliers with minimum 6 points will proceed to the Invitation to Tender Stage. Suppliers will be excluded from the tender if any of their response got FAILED or 0 score."
                        },
                        {
                            "description": "Stage 1 Conditions of participation with evaluation Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. Deadline for submission is 5th February 2026. Suppliers with minimum 6 points will proceed to the Invitation to Tender Stage. Stage 2 Invitation to Tender with evaluation Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Submission of completed tender documents to be sent via email by 13th March 2026 Envisaged shortlist of the three highest scoring bidders per Lot to be invited to: Stage 3 Provide responses to additional questions At this stage questions to be answered focusing on tailored needs of our academies.",
                            "forReduction": true
                        }
                    ]
                },
                "renewal": {
                    "description": "The contract can be extended following satisfactory annual performance and with the agreement of both parties."
                },
                "hasOptions": true,
                "options": {
                    "description": "The Trust needs flexibility to add further locations under the Contract to provide the same service for the new academies which will be joining the Trust, The Trust also requires the cleaning Supplier to replace any hours made available through employees of the Archway Learning Trust cleaning team leaving the business."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-01-05T23:59:59Z"
        },
        "status": "complete",
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Archway Learning Trust is currently out to tender for the provision of a full daily cleaning service across 9 academies. The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 1st September 2026. Cleaning service at the Trust schools is currently a mix of in-house and outsourced provision. The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time. TUPE is expected to apply. Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response as the first stage of the procedure. Deadline for submission is 5th February 2026. Responses to be sent via email to these 2 email addresses: tender@archwaytrust.co.uk and gklein@archwaytrust.co.uk"
        },
        "submissionMethodDetails": "Website of the Trust: https://www.archwaytrust.co.uk Tenderer must contact the Procurement Manager and ask for tender documents via email gklein@archwaytrust.co.uk",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2026-02-05T12:00:00Z",
        "enquiryPeriod": {
            "endDate": "2026-02-02T23:59:59Z"
        },
        "awardPeriod": {
            "endDate": "2026-05-18T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "A-11195",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-11195",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "future",
                "documentType": "biddingDocuments",
                "accessDetails": "Suppliers with minimum 6 points will proceed to the Invitation to Tender Stage and receive relevant documentation via email. Suppliers will be excluded from the tender if any of their response got FAILED or 0 score."
            },
            {
                "id": "008081-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/008081-2026",
                "datePublished": "2026-01-29T14:08:33Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 10,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 10,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 6,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "active",
            "date": "2026-06-19T00:00:00+01:00",
            "value": {
                "amountGross": 4800000,
                "amount": 4000000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-09183113",
                    "name": "360 COMMERCIAL CLEANING SERVICES LIMITED"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "90919300",
                            "description": "School cleaning services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKF1",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "contractPeriod": {
                "startDate": "2026-09-01T00:00:00+01:00",
                "endDate": "2029-08-31T23:59:59+01:00",
                "maxExtentDate": "2031-08-29T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "The contract can be extended following satisfactory annual performance and with the agreement of both parties."
            },
            "hasOptions": true,
            "options": {
                "description": "The Trust needs flexibility to add further locations under the Contract to provide the same service for the new academies which will be joining the Trust, The Trust also requires the cleaning Supplier to replace any hours made available through employees of the Archway Learning Trust cleaning team leaving the business."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "058063-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/058063-2026",
                    "datePublished": "2026-06-19T13:14:07+01:00",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2026-06-19T00:00:00+01:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-07-02T23:59:59+01:00",
                    "status": "scheduled"
                }
            ]
        }
    ]
}