Tender

Provision of Vending Services

UBICO LTD

This public procurement record has 1 release in its history.

Tender

10 Nov 2025 at 14:05

UK4 - Tender Notice
Summary of the contracting process

Ubico Ltd, a public undertaking based in Cheltenham, Gloucestershire, is currently in the tender stage for a procurement titled "Provision of Vending Services." This initiative falls under the goods category and is structured as an open competition, suitable for businesses operating below the threshold. The contract involves the supply, installation, and maintenance of vending services equipment across depot locations to enhance workplace convenience. Key dates include the closing of the tender period on 12th December 2025 and the contract's start date slated for 1st April 2026. The total value of the procurement is £170,000, split into two active lots, each focusing on specific equipment such as water coolers and snack vending machines.

This tender offers significant opportunities for SMEs, particularly those specialising in vending machine operations and maintenance. It emphasizes the importance of quality, with 60% of award criteria based on it, ensuring that businesses with a strong service orientation have an advantage. The procurement process allows for electronic submissions, broadening the field of potential bidders. The contracts will run until March 2029, providing sustained business growth over the term. Companies that excel in technical support, equipment efficiency, and compliance to environmental standards will find this tender particularly suitable.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Provision of Vending Services

Notice Description

The organisation is seeking a qualified supplier to deliver a comprehensive vending services solution across multiple depot locations. The scope of this requirement encompasses the supply, installation, and ongoing maintenance of hot drink and snack vending machines, mains-fed and bottled water coolers, and hot water boilers. The initiative supports a workplace environment that prioritises convenience, safety, and sustainability. All hot drinks are to be provided free of charge, while snack vending must support both cash and contactless payment methods. Equipment must be robust, user-friendly, and equipped with modern telemetry systems for efficient monitoring and service management. This procurement aims to enhance staff welfare while ensuring compliance with relevant health, safety, and environmental standards. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=993217885

Lot Information

Water Coolers & Boilers

This Lot will cover the provision, servicing, and maintenance of 19 water coolers, including 7 bottled water coolers, as well as 8 hot water boilers. Suppliers are expected to provide all necessary equipment, installation, and ongoing support to ensure reliable and efficient operation throughout the contract period.

Snacks and Hot Drinks

This Lot will cover the provision, servicing, and maintenance of snacks and hot drinks solutions, including the supply of vending machines, hot beverage units, and associated consumables. Suppliers are expected to provide all necessary equipment, installation, restocking, servicing, and ongoing technical support to ensure reliable, compliant, and efficient operation throughout the contract period.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05ddcb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072443-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

31 - Electrical machinery, apparatus, equipment and consumables; lighting

42 - Industrial machinery

CPV Codes

15894500 - Vending-machine ingredients

31141000 - Water coolers

42161000 - Hot-water boilers

42933000 - Vending machines

Notice Value(s)

Tender Value
£170,000 £100K-£500K
Lots Value
£170,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Nov 20253 months ago
Submission Deadline
12 Dec 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UBICO LTD
Contact Name
Marius Pruteanu
Contact Email
marius.pruteanu@ubico.co.uk
Contact Phone
Not specified

Buyer Location

Locality
CHELTENHAM
Postcode
GL51 9JZ
Post Town
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
Not specified
Local Authority
Cheltenham
Electoral Ward
Swindon Village
Westminster Constituency
Tewkesbury

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05ddcb-2025-11-10T14:05:18Z",
    "date": "2025-11-10T14:05:18Z",
    "ocid": "ocds-h6vhtk-05ddcb",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PPZT-4245-XXTP",
            "name": "Ubico Ltd",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPZT-4245-XXTP"
            },
            "address": {
                "streetAddress": "Central Depot, Swindon Road, Gloucestershire",
                "locality": "Cheltenham",
                "postalCode": "GL51 9JZ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK13"
            },
            "contactPoint": {
                "name": "Marius Pruteanu",
                "email": "marius.pruteanu@ubico.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicUndertaking",
                        "description": "Public undertaking"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PPZT-4245-XXTP",
        "name": "Ubico Ltd"
    },
    "tender": {
        "id": "ocds-h6vhtk-05ddcb",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Provision of Vending Services",
        "description": "The organisation is seeking a qualified supplier to deliver a comprehensive vending services solution across multiple depot locations. The scope of this requirement encompasses the supply, installation, and ongoing maintenance of hot drink and snack vending machines, mains-fed and bottled water coolers, and hot water boilers. The initiative supports a workplace environment that prioritises convenience, safety, and sustainability. All hot drinks are to be provided free of charge, while snack vending must support both cash and contactless payment methods. Equipment must be robust, user-friendly, and equipped with modern telemetry systems for efficient monitoring and service management. This procurement aims to enhance staff welfare while ensuring compliance with relevant health, safety, and environmental standards. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=993217885",
        "status": "active",
        "items": [
            {
                "id": "Lot 1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "31141000",
                        "description": "Water coolers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42161000",
                        "description": "Hot-water boilers"
                    }
                ],
                "relatedLot": "Lot 1"
            },
            {
                "id": "Lot 2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "15894500",
                        "description": "Vending-machine ingredients"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42933000",
                        "description": "Vending machines"
                    }
                ],
                "relatedLot": "Lot 2"
            }
        ],
        "value": {
            "amountGross": 170000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "goods",
        "aboveThreshold": false,
        "submissionMethodDetails": "https://www.delta-esourcing.com",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2025-12-12T12:00:00+00:00"
        },
        "lots": [
            {
                "id": "Lot 1",
                "title": "Water Coolers & Boilers",
                "description": "This Lot will cover the provision, servicing, and maintenance of 19 water coolers, including 7 bottled water coolers, as well as 8 hot water boilers. Suppliers are expected to provide all necessary equipment, installation, and ongoing support to ensure reliable and efficient operation throughout the contract period.",
                "status": "active",
                "value": {
                    "amountGross": 60000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Criterion 1",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Criterion 2",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00"
                }
            },
            {
                "id": "Lot 2",
                "title": "Snacks and Hot Drinks",
                "description": "This Lot will cover the provision, servicing, and maintenance of snacks and hot drinks solutions, including the supply of vending machines, hot beverage units, and associated consumables. Suppliers are expected to provide all necessary equipment, installation, restocking, servicing, and ongoing technical support to ensure reliable, compliant, and efficient operation throughout the contract period.",
                "status": "active",
                "value": {
                    "amountGross": 110000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Criterion 1",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Criterion 2",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00"
                }
            }
        ],
        "documents": [
            {
                "id": "072443-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/072443-2025",
                "datePublished": "2025-11-10T14:05:18Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}