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Provision of Vending Services

Ubico Ltd

This public procurement record has 3 releases in its history.

Award

03 Aug 2026 at 12:19

UK7 - Contract Details Notice
Award

10 Mar 2026 at 12:16

UK6 - Contract Award Notice
Tender

10 Nov 2025 at 14:05

UK4 - Tender Notice
Summary of the contracting process

Ubico Ltd procured a comprehensive vending services solution for its depot network. The requirement covers the supply, installation and ongoing maintenance of hot drink and snack vending machines, mains-fed and bottled water coolers, and hot water boilers. Hot drinks are to be provided free to staff, while snack machines must accept both cash and contactless payments. The equipment must be robust, easy to use and fitted with telemetry for monitoring and service management. The procurement supports staff welfare, workplace convenience, safety and sustainability, with compliance required for relevant health, safety and environmental standards. The work is delivered across multiple Ubico depot locations. It is primarily a goods requirement covering water coolers, boilers, vending machines and vending-machine ingredients.

The procurement is complete and both lots have been awarded. Ubico used a below-threshold open competition, with submissions due by 12 December 2025 at 12:00. Lot 1, Water Coolers and Boilers, was awarded to Eden Springs UK on 10 March 2026 for £20,684.16 gross; its contract was signed on 10 June 2026 and runs from 11 June 2026 to 31 May 2029. Lot 2, Snacks and Hot Drinks, was awarded to JW Vending on 10 March 2026 for £49,334.40 gross; its contract was signed on 16 June 2026 and runs from 17 June 2026 to 31 May 2029. Each lot was evaluated on quality at 60% and price at 40%, and each includes two 12-month extension options. Four bids were received for Lot 1 and two for Lot 2.

This procurement indicates recurring demand from Ubico for suppliers able to manage workplace vending across multiple depot sites. A credible competitor would need to supply, install and maintain water coolers, hot-water boilers, snack machines and hot-drink machines, with reliable servicing and site support. For the drinks service, the operating model must provide hot drinks free to staff; for snacks, machines need both cash and contactless payment capability. Telemetry and effective monitoring are important for stock, faults and service management. Suppliers should be able to demonstrate robust, user-friendly equipment and operational systems, together with compliance with health, safety and environmental requirements. The requirement was suitable for SMEs, and the successful suppliers were SMEs, indicating that specialist smaller businesses can compete when they have the necessary equipment, capacity and service coverage.

How relevant is this notice?

Notice Information

Notice Title

Provision of Vending Services

Notice Description

The organisation is seeking a qualified supplier to deliver a comprehensive vending services solution across multiple depot locations. The scope of this requirement encompasses the supply, installation, and ongoing maintenance of hot drink and snack vending machines, mains-fed and bottled water coolers, and hot water boilers. The initiative supports a workplace environment that prioritises convenience, safety, and sustainability. All hot drinks are to be provided free of charge, while snack vending must support both cash and contactless payment methods. Equipment must be robust, user-friendly, and equipped with modern telemetry systems for efficient monitoring and service management. This procurement aims to enhance staff welfare while ensuring compliance with relevant health, safety, and environmental standards.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05ddcb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073125-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

31 - Electrical machinery, apparatus, equipment and consumables; lighting

42 - Industrial machinery

CPV Codes

15894500 - Vending-machine ingredients

31141000 - Water coolers

42161000 - Hot-water boilers

42933000 - Vending machines

Notice Value(s)

Tender Value
£170,000 £100K-£500K
Lots Value
£170,000 £100K-£500K
Awards Value
£58,348 Under £100K
Contracts Value
£58,348 Under £100K

Notice Dates

Publication Date
3 Aug 20263 weeks ago
Submission Deadline
12 Dec 2025Expired
Future Notice Date
Not specified
Award Date
10 Mar 20265 months ago
Contract Period
17 Jun 2026 - 31 May 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ubico Ltd
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHELTENHAM
Postcode
GL51 9JZ
Postcode Area
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
Not specified
Local Authority
Cheltenham
Electoral Ward
Swindon Village
Westminster Constituency
Tewkesbury

Supplier Information

Number of Suppliers
2
Supplier Names

Eden Springs UK

JW Vending

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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