CPG/12895/2025 - Provision of Hard Facilities Management and Associated Services for the British Embassy in Washington DC

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05dec7-2025-12-04T21:15:03Z",
    "date": "2025-12-04T21:15:03Z",
    "ocid": "ocds-h6vhtk-05dec7",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "072843-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/072843-2025",
                "datePublished": "2025-11-11T14:34:49Z",
                "format": "text/html"
            },
            {
                "id": "078273-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/078273-2025",
                "datePublished": "2025-11-28T17:44:12Z",
                "format": "text/html"
            }
        ],
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The central objective of the market engagement event was to provide further details on the scope of requirements and planned procurement activities, to gather feedback from the market and to gain market insight on the capabilities, capacity and interest in the region. FCDO invited interested suppliers to attend an Early Market Engagement (EME) session relating to the provision of Hard Facilities Management Services and associated future procurements. This EME took place 15:00-16:30 UK time (10:00 - 11:30am EST) on Wednesday 4 December 2024 and was online via Microsoft Teams, with representation from the project team in Washington DC, Estates, Security and Network Directorate (ESND) and FCDO Commercial. This EME event was an opportunity for prospective suppliers to understand current planning for the provision of Hard Facilities Management Services for the British Embassy in Washington DC, to ask questions, and to provide feedback on the scope of requirement and procurement process. 1. The FCDO makes no obligations or undertakings in any way to: a) Commence any procurement activity; or b) accept any PIN information received from suppliers; or c) any other commitment to suppliers whatsoever, including any intention to form a contract with any supplier for provision of this, or any other, future tender opportunity. 2. Costs of preparing the response All costs relating to the preparation and submission of a response are the sole responsibility of the supplier The FCDO shall not pay the supplier, wholly or in part, for its response to this PIN.",
                "dateMet": "2024-12-04T00:00:00+00:00",
                "status": "met"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-PPON-PXRR-8771-PHVX",
            "name": "Foreign, Commonwealth and Development Office",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXRR-8771-PHVX"
            },
            "address": {
                "streetAddress": "King Charles Street",
                "locality": "London",
                "postalCode": "SW1A 2AH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI32"
            },
            "contactPoint": {
                "email": "ame.procurement2@fcdo.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.gov.uk/government/organisations/foreign-commonwealth-development-office",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PXRR-8771-PHVX",
        "name": "Foreign, Commonwealth and Development Office"
    },
    "tender": {
        "id": "ocds-h6vhtk-05dec7",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "CPG/12895/2025 - Provision of Hard Facilities Management and Associated Services for the British Embassy in Washington DC",
        "description": "The British Embassy in Washington is seeking to consolidate FM Hard Services to reduce procurement and contract management related workloads of Estates Team. The scope of Services covered in this Service Specification comprises: a) Management Services (\"Management Services\") b) Hard FM Services - Staff Residential Properties (\"Hard FM Services - Staff Residential Property\") c) Hard FM Services - Embassy Compound (\"Hard FM Services - British Embassy Washington\"); and d) Project Related Services (\"Project Management and Minor Works\") The steps of the Competitive flexible procedure are the following: Stage 1: ITT Stage Stage 2: Site Visit Stage 3: Invitation to Negotiate Tenders & Negotiation Period Stage 4: Invitation to Submit Best and Final Offer (BAFO Stage 5: Award of Final Tender Please note the forecasted contract value is broken down as follows: The fixed term of 5 years: Fixed Costs - PS8.07M Discretionary Costs - PS3.88 M Possible extensions 2 years: Fixed Costs - PS2.43M Discretionary Costs - PS1.17M",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79993100",
                        "description": "Facilities management services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "US",
                        "country": "US",
                        "countryName": "United States"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 15550000,
            "amount": 15550000,
            "currency": "GBP"
        },
        "procurementMethodDetails": "Competitive flexible procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-10-01T00:00:00+01:00",
                    "endDate": "2031-09-30T23:59:59+01:00",
                    "maxExtentDate": "2033-09-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 15550000,
                    "amount": 15550000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Qualification",
                            "numbers": [
                                {
                                    "number": 0.02,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Technical",
                            "description": "60%",
                            "numbers": [
                                {
                                    "number": 59.99,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Commercial",
                            "description": "40%",
                            "numbers": [
                                {
                                    "number": 39.99,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "renewal": {
                    "description": "Optional extensions of 1 year + 1 year included in the original tender. Extensions will be actioned with Supplier and Authority's agreement."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-12-04T23:59:59+00:00"
        },
        "status": "active",
        "procurementMethod": "open",
        "procedure": {
            "features": "Stage 1: ITT Stage Stage 2: Site Visit Stage 3: Invitation to Negotiate Tenders & Negotiation Period Stage 4: Invitation to Submit Best and Final Offer (BAFO Stage 5: Award of Final Tender"
        },
        "submissionMethodDetails": "FCDO Portal (Jaggaer e-Portal) https://fcdo.bravosolution.co.uk/web/login.html",
        "submissionTerms": {
            "electronicSubmissionPolicy": "notAllowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-01-08T23:59:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-12-18T23:59:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-06-02T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "future",
                "documentType": "biddingDocuments",
                "accessDetails": "Through the Jaggaer e-Portal (Volume 001-Cover Letter)"
            },
            {
                "id": "079949-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/079949-2025",
                "datePublished": "2025-12-04T21:15:03Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2032-09-01T23:59:59+01:00"
                }
            ]
        }
    },
    "language": "en"
}