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CPG/12895/2025 - Provision of Hard Facilities Management and Associated Services for the British Embassy in Washington DC

Foreign, Commonwealth and Development Office

This public procurement record has 6 releases in its history.

Award

11 Aug 2026 at 17:14

UK7 - Contract Details Notice
Award

21 May 2026 at 17:44

UK6 - Contract Award Notice
TenderUpdate

17 Dec 2025 at 20:05

UK4 - Tender Notice
Tender

04 Dec 2025 at 21:15

UK4 - Tender Notice
Planning

28 Nov 2025 at 17:44

UK2 - Preliminary Market Engagement Notice
Planning

11 Nov 2025 at 14:34

UK1 - Pipeline Notice
Summary of the contracting process

The Foreign, Commonwealth and Development Office procured hard facilities management and associated services for the British Embassy in Washington DC. The requirement covers management services, hard facilities management for staff residential properties, hard facilities management for the embassy compound, and project-related services, including project management and minor works. This is a facilities management services contract, classified under CPV 79993100. Delivery is at the British Embassy and associated staff residential properties in Washington DC, United States. The buyer is a UK central government department, so suppliers need to be able to operate internationally and support a diplomatic estate. The requirement combines routine facilities management, responsive maintenance, property support and project delivery rather than a single specialist trade service.

The procurement is complete and has been awarded, with the contract signed on 16 July 2026. CBRE Managed Services Inc. was selected on 6 May 2026, following an open competitive flexible procedure. The process included an invitation to tender, site visit, invitation to negotiate, negotiation and a best and final offer stage. Two valid final-stage bids were received. The contract value is £15,878,328.09, with a contract period from 1 October 2026 to 30 September 2031 and two possible 12-month extensions, allowing performance until 30 September 2033. The original estimated value was £15,550,000. Evaluation comprised qualification at 2%, technical quality at 60% and commercial price at 40%. The single lot was marked complete and suitable for SMEs.

This award indicates demand for an integrated hard facilities management provider supporting a sensitive diplomatic estate in Washington DC. A credible future competitor would need to combine management services, planned and reactive hard facilities maintenance, staff residential property support, embassy-compound operations, project management and minor works. The requirement rewards strong technical delivery alongside price, so suppliers should be able to demonstrate robust service mobilisation, qualified operational teams, responsive call handling and controlled delivery across multiple properties. The contract’s performance measures emphasise completing planned tasks to schedule, responding to reactive hard facilities calls within required timescales, and producing complete, accurate and timely reports. Suppliers with international facilities management capacity, public-sector or secure-estate experience, reliable quality management and the ability to evidence operational performance would be well placed when this requirement returns to market.

How relevant is this notice?

Notice Information

Notice Title

CPG/12895/2025 - Provision of Hard Facilities Management and Associated Services for the British Embassy in Washington DC

Notice Description

The scope of Services covered in this Service Specification comprises: a) Management Services ("Management Services") b) Hard FM Services - Staff Residential Properties ("Hard FM Services - Staff Residential Property") c) Hard FM Services - Embassy Compound ("Hard FM Services - British Embassy Washington"); and d) Project Related Services ("Project Management and Minor Works")

Lot Information

Lot 1

Renewal: Optional extensions of 1 year + 1 year included in the original tender. Extensions will be actioned with Supplier and Authority's agreement.

Planning Information

The central objective of the market engagement event was to provide further details on the scope of requirements and planned procurement activities, to gather feedback from the market and to gain market insight on the capabilities, capacity and interest in the region. FCDO invited interested suppliers to attend an Early Market Engagement (EME) session relating to the provision of Hard Facilities Management Services and associated future procurements. This EME took place 15:00-16:30 UK time (10:00 – 11:30am EST) on Wednesday 4 December 2024 and was online via Microsoft Teams, with representation from the project team in Washington DC, Estates, Security and Network Directorate (ESND) and FCDO Commercial. This EME event was an opportunity for prospective suppliers to understand current planning for the provision of Hard Facilities Management Services for the British Embassy in Washington DC, to ask questions, and to provide feedback on the scope of requirement and procurement process. 1. The FCDO makes no obligations or undertakings in any way to: a) Commence any procurement activity; or b) accept any PIN information received from suppliers; or c) any other commitment to suppliers whatsoever, including any intention to form a contract with any supplier for provision of this, or any other, future tender opportunity. 2. Costs of preparing the response All costs relating to the preparation and submission of a response are the sole responsibility of the supplier The FCDO shall not pay the supplier, wholly or in part, for its response to this PIN.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05dec7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076436-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993100 - Facilities management services

Notice Value(s)

Tender Value
£15,550,000 £10M-£100M
Lots Value
£15,550,000 £10M-£100M
Awards Value
£16,040,000 £10M-£100M
Contracts Value
£15,878,328 £10M-£100M

Notice Dates

Publication Date
11 Aug 20262 weeks ago
Submission Deadline
15 Jan 2026Expired
Future Notice Date
4 Dec 2025Expired
Award Date
6 May 20263 months ago
Contract Period
1 Oct 2026 - 30 Sep 2031 Over 5 years
Recurrence
2032-09-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Foreign, Commonwealth and Development Office
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 2AH
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
2
Supplier Names

CBRE Managed Services Inc

CBRE Managed Services Inc.

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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