ID 5830602 - PSNI - Provision of Catering, Cleaning and Ancillary Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05e020-2026-06-25T15:43:10+01:00",
    "date": "2026-06-25T15:43:10+01:00",
    "ocid": "ocds-h6vhtk-05e020",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PJGZ-5912-BTWQ",
            "name": "Police Service of Northern Ireland",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PJGZ-5912-BTWQ"
            },
            "address": {
                "streetAddress": "Police Headquarters, Brooklyn, 65 Knock Road",
                "locality": "Belfast",
                "postalCode": "BT5 6LE",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "justice.cpd@finance-ni.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.psni.police.uk/",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    },
                    {
                        "id": "GB-NIR",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PVWG-8426-YWXV",
            "name": "CPD - Supplies and Services Division",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVWG-8426-YWXV"
            },
            "address": {
                "streetAddress": "Clare House, 303 Airport Road West",
                "locality": "Belfast",
                "postalCode": "BT3 9ED",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "Justice.CPD@finance-ni.gov.uk",
                "name": "Justice Sector Procurement"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland",
            "details": {
                "url": "https://www.finance-ni.gov.uk/topics/procurement"
            }
        },
        {
            "id": "GB-PPON-PGYY-2165-QXNQ",
            "name": "Withheld Section94 supplier - 2nd profile",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PGYY-2165-QXNQ"
            },
            "address": {
                "streetAddress": "Withheld address",
                "locality": "Withheld Town",
                "postalCode": "BT3 9ED",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "roles": [
                "tenderer"
            ],
            "details": {
                "scale": "large",
                "vcse": false
            }
        },
        {
            "id": "GB-PPON-PBXY-3232-WNHZ",
            "name": "Withheld Section94 Supplier",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PBXY-3232-WNHZ"
            },
            "address": {
                "streetAddress": "Withheld address line 1",
                "locality": "Withheld Town",
                "postalCode": "BT3 9ED",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "justice.cpd@finance-ni.gov.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PJGZ-5912-BTWQ",
        "name": "Police Service of Northern Ireland"
    },
    "tender": {
        "id": "ID 5830602",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "ID 5830602 - PSNI - Provision of Catering, Cleaning and Ancillary Services",
        "description": "The Police Service of Northern Ireland (PSNI) seek to establish a Contract for the provision of catering, cleaning and ancillary services across the PSNI estate. The PSNI catering, cleaning and ancillary services contract comprises of a number of service streams to include restaurant catering, operational catering, general cleaning, forensic cleaning, vehicle cleaning and custody decontamination cleaning.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "55500000",
                        "description": "Canteen and catering services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 87600000,
            "amount": 73000000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below. Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer. The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-01-07T15:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-12-12T15:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-03-16T23:59:59+00:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 87600000,
                    "amount": 73000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "70% qualitative and 30% quantitative. This competition also includes a Mandatory Requirement which will be scored on a Pass/Fail basis. Please refer to the Instructions to Tender document for further information on all criteria.",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "AC1 Implementation and Transition of Catering and Cleaning Services",
                            "description": "As per Tender documentation. Weighting - 9.8"
                        },
                        {
                            "type": "quality",
                            "name": "AC2 Service Delivery",
                            "description": "As per Tender documentation. Weighting - 21%"
                        },
                        {
                            "type": "quality",
                            "name": "AC3 Contract Management - Services",
                            "description": "As per Tender documentation. Weighting - 14%"
                        },
                        {
                            "type": "quality",
                            "name": "AC4 Contract Management - Workforce Management",
                            "description": "As per Tender documentation. Weighting - 4.9%"
                        },
                        {
                            "type": "quality",
                            "name": "AC5 Contract Management - Performance Monitoring and Communication",
                            "description": "As per Tender documentation. Weighting - 4.9%"
                        },
                        {
                            "type": "quality",
                            "name": "AC6 Health and Safety to include Food Safety and Hygiene",
                            "description": "As per Tender documentation. Weighting - 4.2%"
                        },
                        {
                            "type": "quality",
                            "name": "AC7 Social Value - Indicator 1.4",
                            "description": "As per Tender documentation. Weighting - 5.6%"
                        },
                        {
                            "type": "quality",
                            "name": "AC8 Social Value - Indicator 4.1",
                            "description": "As per Tender documentation. Weighting - 5.6%"
                        },
                        {
                            "type": "price",
                            "name": "AC9 Price",
                            "description": "As per Tender documentation. Weighting - 30%"
                        },
                        {
                            "type": "quality",
                            "name": "AC1 Implementation and Transition of Catering and Cleaning Services",
                            "description": "As per Tender documentation. Weighting - 9.8"
                        },
                        {
                            "type": "quality",
                            "name": "AC2 Service Delivery",
                            "description": "As per Tender documentation. Weighting - 21%"
                        },
                        {
                            "type": "quality",
                            "name": "AC3 Contract Management - Services",
                            "description": "As per Tender documentation. Weighting - 14%"
                        },
                        {
                            "type": "quality",
                            "name": "AC4 Contract Management - Workforce Management",
                            "description": "As per Tender documentation. Weighting - 4.9%"
                        },
                        {
                            "type": "quality",
                            "name": "AC5 Contract Management - Performance Monitoring and Communication",
                            "description": "As per Tender documentation. Weighting - 4.9%"
                        },
                        {
                            "type": "quality",
                            "name": "AC6 Health and Safety to include Food Safety and Hygiene",
                            "description": "As per Tender documentation. Weighting - 4.2%"
                        },
                        {
                            "type": "quality",
                            "name": "AC7 Social Value - Indicator 1.4",
                            "description": "As per Tender documentation. Weighting - 5.6%"
                        },
                        {
                            "type": "quality",
                            "name": "AC8 Social Value - Indicator 4.1",
                            "description": "As per Tender documentation. Weighting - 5.6%"
                        },
                        {
                            "type": "price",
                            "name": "AC9 Price",
                            "description": "As per Tender documentation. Weighting - 30%"
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "As per Tender documentation."
                        },
                        {
                            "type": "technical",
                            "description": "As per Tender documentation."
                        },
                        {
                            "type": "economic",
                            "description": "As per Tender documentation."
                        },
                        {
                            "type": "technical",
                            "description": "As per Tender documentation."
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-07-01T00:00:00+01:00",
                    "endDate": "2031-03-31T23:59:59+01:00",
                    "maxExtentDate": "2033-06-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Optional extension period comprising of up to 27 months."
                }
            }
        ],
        "lotDetails": {
            "noLotsDivisionRationale": "The PSNI seek to drive greater cross-functionality across the various cleaning functions. Synergy exists between catering and cleaning and by combining services will optimise service delivery through a more integrated approach, reducing management and transaction costs. This will also allow for greater flexibility to better utilise Supplier resources and deliver more effective services. Call out services such as vehicle, custody and crime scene have synergy with main cleaning services and thus provide greater operational and cost effectiveness."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "073419-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/073419-2025",
                "datePublished": "2025-11-13T10:15:13Z",
                "format": "text/html"
            },
            {
                "id": "080572-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/080572-2025",
                "datePublished": "2025-12-08T12:28:57Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2032-03-31T23:59:59+01:00"
                },
                {
                    "startDate": "2032-03-31T23:59:59+01:00"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "As per Tender documentation. Contract Value The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority."
        }
    },
    "language": "en",
    "bids": {
        "details": [
            {
                "id": "1",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-PPON-PBXY-3232-WNHZ",
                        "name": "Withheld Section94 Supplier"
                    }
                ],
                "relatedLots": [
                    "1"
                ]
            },
            {
                "id": "2",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-PPON-PGYY-2165-QXNQ",
                        "name": "Withheld Section94 supplier - 2nd profile"
                    }
                ],
                "relatedLots": [
                    "1"
                ]
            }
        ],
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "ID 5830602 - PSNI - Provision of Catering, Cleaning and Ancillary Services",
            "status": "active",
            "date": "2026-05-28T00:00:00+01:00",
            "value": {
                "amountGross": 87600000,
                "amount": 73000000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-PPON-PBXY-3232-WNHZ",
                    "name": "Withheld Section94 Supplier"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "55500000",
                            "description": "Canteen and catering services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "90910000",
                            "description": "Cleaning services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKN",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-06-09T23:59:59+01:00"
            },
            "contractPeriod": {
                "startDate": "2026-07-01T00:00:00+01:00",
                "endDate": "2031-06-30T23:59:59+01:00",
                "maxExtentDate": "2033-06-30T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "There will be one optional extension with a period of up to two years."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "050658-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/050658-2026",
                    "datePublished": "2026-05-29T10:25:25+01:00",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2026-05-28T00:00:00+01:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-06-10T23:59:59+01:00",
                    "status": "scheduled"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "title": "ID 5830602 - PSNI - Provision of Catering, Cleaning and Ancillary Services",
            "status": "active",
            "period": {
                "startDate": "2026-07-01T00:00:00+01:00",
                "endDate": "2031-03-31T23:59:59+01:00",
                "maxExtentDate": "2033-06-30T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "The Buyer will have the option to extend the contract by one further period of up to 27 months."
            },
            "value": {
                "amountGross": 95848560,
                "amount": 79873800,
                "currency": "GBP"
            },
            "aboveThreshold": true,
            "dateSigned": "2026-06-10T00:00:00+01:00",
            "agreedMetrics": [
                {
                    "id": "1",
                    "title": "CENT- CAT - KPI 1 - Food Choices/Range of Options",
                    "description": "Food Choices/Food Range delivered as per Specification",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 1
                            }
                        }
                    ]
                },
                {
                    "id": "2",
                    "title": "CENT- CAT - KPI 2 - Operational Catering",
                    "description": "Operational Catering delivered as per specification and agreed timescales",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 1
                            }
                        }
                    ]
                },
                {
                    "id": "3",
                    "title": "CENT- CLN - KPI 3 - Service Delivery - On Call Facility and emergency call-outs",
                    "description": "Suppliers Staff available to call-outs as per specification",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 1
                            }
                        }
                    ]
                },
                {
                    "id": "4",
                    "title": "CENT- CLN - KPI 4 - Monthly Audit Reporting",
                    "description": "Supplier must provide a monthly audit check report for each site on delivery of cleaning standards including performance against site KPI's. The report must be completed to agreed format and submitted to PSNI within 10 working days of the preceding month",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 1
                            }
                        }
                    ]
                },
                {
                    "id": "5",
                    "title": "CENT- CLN/CAT- KPI 5 - Social Value",
                    "description": "To measure the extent to which the contract contributes to social value outcomes as defined by the contract's Social Value Action Plan which the Supplier will submit to the Buyer within 30 working days of contract award.",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 6
                            }
                        }
                    ]
                },
                {
                    "id": "6",
                    "title": "SS - CAT - KPI1 - Implementation of Catering Services",
                    "description": "The Supplier must implement all services fully accordance with the Suppliers Implementation Plan and any subsequent changes agreed with PSNI. This KPI will be measured against key milestones agreed at the project initiation meeting.",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 1
                            }
                        }
                    ]
                },
                {
                    "id": "7",
                    "title": "SS -CAT - KPI2 - Restaurant Opening Times",
                    "description": "All restaurant units across all sites open for service as per opening times specified",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 1
                            }
                        }
                    ]
                },
                {
                    "id": "8",
                    "title": "SS -CLN - KPI3 - Implementation of Cleaning Services",
                    "description": "The Supplier must implement all services fully accordance with the Suppliers Implementation Plan and any subsequent changes agreed with PSNI. This KPI will be measured against key milestones agreed at the project initiation meeting.",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 1
                            }
                        }
                    ]
                },
                {
                    "id": "9",
                    "title": "SS -CLN - KPI4 - Service Delivery",
                    "description": "All Cleaning Standards met in accordance with Specification of Requirements",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 1
                            }
                        }
                    ]
                }
            ],
            "documents": [
                {
                    "id": "059969-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/059969-2026",
                    "datePublished": "2026-06-25T15:43:10+01:00",
                    "format": "text/html"
                }
            ]
        }
    ]
}