Planning

Highways Audit & Assurance and Monitoring (A&AM) Contract

WESTMINSTER CITY COUNCIL

This public procurement record has 1 release in its history.

Planning

14 Nov 2025 at 11:19

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Westminster City Council is initiating the procurement process for a Highways Audit & Assurance and Monitoring (A&AM) Contract, within the public authority sector in London, UK. This process is currently at the planning stage with a structured market engagement plan that involves an online briefing session on 25th November 2025. Key dates include the due date for this engagement on 12th December 2025, with the actual procurement expected to begin in the first half of 2026. The procurement is classified under the services category, specifically focusing on highways consultancy and maintenance work, and aims to enhance the existing Highways Contract with services such as performance audits, real-time assurance, and use of digital tools for reporting and insight. The planned contract period spans from April 2027 to March 2030 with the potential for renewal.

This tender presents significant business opportunities, especially for companies specialising in high-quality, data-driven audit and performance assurance services. Small and medium-sized enterprises (SMEs) with expertise in highways management, consultancy, and maintenance will find a valuable avenue for growth. The focus on using innovative digital tools and integrating modern performance frameworks will appeal to businesses experienced in digital integration, automation, and providing strategic insights that support cost efficiency and innovation. Engaging in the early stages of this project can position businesses advantageously when the formal tender process opens, paving the way for collaboration with Westminster City Council on this substantial project valued at over £2.1 million.

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Notice Information

Notice Title

Highways Audit & Assurance and Monitoring (A&AM) Contract

Notice Description

The purpose of this Preliminary Market Engagement Notice is to initiate the engagement exercise for the procurement of an independent, expert-led Audit and Performance Oversight partner to support Westminster City Council (WCC) in the management and assurance of its Highways Contract. The Council seeks to assess the capability and interest of the market in delivering high-quality, data-driven audit and performance assurance services, that ensure value for money, compliance, and continuous improvement across all Highways service areas. In addition these services may also be extended to include Parking, Communities and Environment functions. The scope of services will include: * Monthly and quarterly performance audits * Thematic deep dives (e.g. responsible procurement, carbon impact, social value) * Annual audit plan development and delivery * Real-time assurance support during mobilisation and transition * Use of digital tools (e.g. ASITE, data analytics, AI) for insight and reporting * Collaboration with relevant internal teams (Strategic Transport, Legal, Procurement, Finance, Parking, Communities and Environment)) * Provision of specialist resources to meet assurance and technical needs * Input into asset management and other built environment functions e.g. parking where relevant Strategic objectives include: * Performance Scrutiny: Evaluate delivery against KPIs, milestones, and service standards. * Cost Assurance: Validate financial claims, assess cost-effectiveness, and identify inefficiencies. * Risk & Compliance Monitoring: Ensure adherence to statutory, regulatory, and contractual obligations. * Commercial Intelligence: Provide insights to support contract management and innovation. * Support for Commercial Contract Model: Test and validate NEC4-based contractual mechanisms. * Asset Management: Maintain strategic oversight of asset data and inform long-term investment decisions. We are also looking to assess and utilise market innovation and continuous improvement practices. This will form a key part of the engagement, with expectations for: * Bi-annual innovation reviews; * Recommendations for digital integration and automation; * Development of performance frameworks,KPIs and intelligence led decision making; and * Proposals that support efficiency, cost reduction, and income generation. WCC wishes to consult with organisations with relevant experience of delivering similar services. The purpose of this consultation is to seek the view of market participants on potential service delivery models available to WCC that best align with the above objectives. This will assist WCC in planning the future procurement procedures. WCC intends to commence the procurement procedure in the first half of 2026.

Planning Information

The Council will conduct a structured market engagement process to inform the forthcoming procurement strategy. An initial online briefing session will be held to outline the Council’s objectives on the 25th November 2025 to provide an overview of the proposed contract scope, and explain how suppliers can participate in the engagement. This session will also allow potential suppliers to raise early questions and share feedback on the draft approach. An interactive supplier portal will be established within the Council’s Jaggaer e-procurement system. The portal will serve as a secure platform for sharing additional information, discussion papers, and draft documentation. It will also enable suppliers to submit comments, suggestions, and clarification queries directly to the project team. Please contact the Council at nsaunders@westminster.gov.uk to register your interest in attending the briefing sessions or register on the supplier portal https://wcc.ukp.app.jaggaer.com/go/73176532019A820FED77 . Feedback gathered through this process will be used to refine the commercial model, performance framework, and procurement documentation prior to the formal launch of the tender.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e13c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073888-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

71 - Architectural, construction, engineering and inspection services

CPV Codes

45233139 - Highway maintenance work

71311210 - Highways consultancy services

Notice Value(s)

Tender Value
£2,150,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Nov 20253 months ago
Submission Deadline
Not specified
Future Notice Date
1 May 20263 months to go
Award Date
Not specified
Contract Period
31 Mar 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WESTMINSTER CITY COUNCIL
Contact Name
Nick Saunders
Contact Email
nsaunders@westminster.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SW1E 6QP
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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