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Highways - Audit & Asset Management (A&AM) Contract

Westminster City Council

This public procurement record has 3 releases in its history.

Tender

02 Sep 2026 at 10:39

UK4 - Tender Notice
Planning

22 May 2026 at 10:13

UK1 - Pipeline Notice
Planning

14 Nov 2025 at 11:19

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Westminster City Council is procuring a single independent supplier for highways audit and asset management services supporting its Highways & Public Realm Contract. The work covers performance, contractual compliance, commercial and cost assurance, technical assurance, inspections, design reviews, defects and compliance audits. It also includes highways asset-management strategy, inventory and data assurance, preventative maintenance programmes, BCI calculations, statutory and industry reporting, and assurance of responsible procurement, social value and carbon-reduction commitments. The supplier will use the Council’s systems, including CAMS, HMMS, BSMMS and CMS, and provide additional specialist services through task orders. This is a professional highways consultancy and auditing requirement delivered for Westminster City Council across its highways and public realm assets in London.

The process has reached tender: the Council invited offers through an open procedure. Bids must be submitted electronically through the Council’s Jaggaer portal by 9 October 2026 at 23:59, and enquiries must be submitted by 25 September 2026 at 23:59. The contract is intended to run from 1 April 2027 to 31 March 2030, with up to two optional one-year extensions, potentially lasting until 31 March 2032. The estimated value is £2,575,000 excluding VAT, or £3,090,000 including VAT. There is one lot. Evaluation is based on commercial 50%, technical quality 35% and responsible procurement 15%. Participation requires pass/fail economic, financial, technical and professional conditions, including a relevant principal case study. Task orders are optional and carry no guaranteed minimum volume or value.

This opportunity suits an independent highways consultancy, audit provider or engineering and asset-management specialist able to scrutinise another contractor objectively and maintain operational and professional independence. Strong candidates will combine experience of highways assurance, performance and contract compliance, commercial and cost review, technical inspections, design and defects, asset inventories, data quality and maintenance planning. The requirement also favours suppliers able to undertake BCI calculations, statutory reporting, sustainability and carbon oversight, social-value delivery and evidence-based improvement reporting. Capability with highways management and asset systems, including CAMS, HMMS, BSMMS and CMS, will be relevant. The Council expects structured reporting, an annual innovation report with at least five improvement opportunities, and the capacity to provide specialist services through task orders. The lot is identified as suitable for SMEs and VCSEs.

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Notice Information

Notice Title

Highways - Audit & Asset Management (A&AM) Contract

Notice Description

Westminster City Council (the Council) is seeking to appoint a single, independent supplier to deliver the Highways Audit & Asset Management (A&AM) Contract. The supplier will provide audit and compliance services, asset management services and other professional services supporting the Council's Highways & Public Realm Contract. The A&AM supplier will provide objective scrutiny, assurance and challenge and must remain operationally and professionally independent from the Highways & Public Realm contractor. * audit of performance information, contractual compliance and delivery against the Highways & Public Realm Contract; * commercial and cost assurance, including review of estimates, applications, final accounts, compensation events, Price List items, indexation and volume rebate calculations where specified; * technical assurance, inspections, design reviews, defects and compliance audits; * asset-management strategy, inventory and data assurance, planned preventative maintenance programme development, BCI calculations and statutory/industry data reporting; * responsible procurement, social value and carbon-reduction requirements, including assurance of relevant Highways & Public Realm contractor tender commitments where required by the Scope; * use of the Council's IT Solution, including CAMS, HMMS, BSMMS and CMS, to support evidence-based audit and asset-management activity; and * additional specialist and professional services instructed through Task Orders within the scope and maximum value of the Contract. Contractual reporting and improvement requirements include an Audit Plan (the first due no later than one month after the Starting Date and, for subsequent years, a draft due by 1 March), monthly Performance Reports under Schedule 5, and an annual Innovation Report identifying at least five improvement opportunities and quantifying financial, carbon and customer benefit. Further service-specific reports, logs, calculations, programmes and deliverables are set out in the Scope and Performance Management schedule. The intended form of contract is the NEC4 Term Service Contract. The initial term is three years from 1 April 2027 to 31 March 2030, with up to two optional one-year extensions at the Council's discretion and subject to the Contract. This procurement follows preliminary market engagement undertaken under UK2 notice 2025/S 000-073888. Participation in that engagement does not confer any advantage in this procurement.

Lot Information

Lot 1

Options: The Council may instruct services through Task Orders in accordance with the Contract. No minimum volume or value of Task Order work is guaranteed.

Renewal: The Council may extend the Contract by up to two further periods of 12 months each. Each extension is at the Council's sole discretion, subject to satisfactory supplier performance, ongoing need, affordability and the terms of the Contract.

Planning Information

The Council will conduct a structured market engagement process to inform the forthcoming procurement strategy. An initial online briefing session will be held to outline the Council’s objectives on the 25th November 2025 to provide an overview of the proposed contract scope, and explain how suppliers can participate in the engagement. This session will also allow potential suppliers to raise early questions and share feedback on the draft approach. An interactive supplier portal will be established within the Council’s Jaggaer e-procurement system. The portal will serve as a secure platform for sharing additional information, discussion papers, and draft documentation. It will also enable suppliers to submit comments, suggestions, and clarification queries directly to the project team. Please contact the Council at nsaunders@westminster.gov.uk to register your interest in attending the briefing sessions or register on the supplier portal https://wcc.ukp.app.jaggaer.com/go/73176532019A820FED77 . Feedback gathered through this process will be used to refine the commercial model, performance framework, and procurement documentation prior to the formal launch of the tender.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e13c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082958-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

71310000 - Consultative engineering and construction services

71311210 - Highways consultancy services

79212000 - Auditing services

79411000 - General management consultancy services

Notice Value(s)

Tender Value
£2,575,000 £1M-£10M
Lots Value
£2,575,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Sep 20261 months ago
Submission Deadline
9 Oct 2026Expired
Future Notice Date
1 Jun 2026Expired
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
2029-09-02

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Westminster City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1E 6QP
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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