Planning

Incident Command System

CLEVELAND FIRE AUTHORITY

This public procurement record has 1 release in its history.

Planning

14 Nov 2025 at 14:34

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cleveland Fire Authority is in the planning stage of a procurement exercise for an Incident Command System, targeting suppliers familiar with emergency services. This initiative is under the "goods" category, primarily involving security, fire-fighting, and information systems and is planned to take place at their Training and Administration Hub in Hartlepool, UK. A preliminary market engagement event is scheduled for January 2026, where potential suppliers can demonstrate their solutions. The deadline to express interest in this event is set for 12pm on 5th December 2025.

The procurement presents a significant opportunity for businesses specialising in incident command solutions, particularly those capable of integrating advanced functionalities such as real-time updates, multiple device compatibility, and interconnectivity with systems like local authority CCTV and drones. Companies experienced in software packages, firefighting equipment, and defence systems can leverage this tender to expand their market presence in public authority contracts. Small and medium-sized enterprises are also encouraged to participate, indicating a commitment to inclusiveness in the selection process.

How relevant is this notice?

Notice Information

Notice Title

Incident Command System

Notice Description

Cleveland Fire Brigade are currently soft market testing with a view to undertaking a procurement exercise for an Incident Command System. Any Incident Command System proposed should include the following functionality: * The command system should have a way of recording decisions. Whether that be written, verbally or video recording, this is a key requirement moving forward. * It should contain the ability to be updated in real time and ensure data is not lost if connection is lost. * Tall buildings management is vital; this will be required to share occupancy and resident status for all flats within a building to be shared amongst all users. This should be user friendly and easily populated with status updates such as fire survival guidance given, resident evacuated etc. * System must be able to be accessed by multiple users and devices at once. * An ability to record the command structure of an incident would be required. * An ability to record or upload ARA and ERA documents. * The option to pass info/instant message would be useful. * All interactions with the incident must be timestamped and auditable. * Ideally the system would be compatible to a number of devices, i.e. mobile phone, tablet, and laptop/desktop. * The potential to link into other information feeds and systems, such as local authority CCTV (if available), drone footage etc. * A mapping tool that allows for things like overheads, maps, cordons, overlays etc to be displayed and use. This would incorporate things like hydrants maps etc. * The ability to record personal accountability on the incident ground, including fire and non-fire personnel. * Ability to pick up staffing from CFB rostering systems * Ability to track fire appliances on a live map (linked to CFB mobilising system)

Planning Information

Cleveland Fire Brigade would like to understand more about those suppliers that have knowledge and experience of delivering this type of requirement and in particular those organisations that can share successful implementation of incident command systems with other emergency services organisations. The Brigade is therefore inviting any organisation that may be interested in this possible procurement opportunity to a 'Market engagement' event which will be held at the address below on a date to be agreed during January 2026. Cleveland Fire Brigade Training & Administration Hub Queens Meadow Business Park Hartlepool TS25 5TH On expressing their interest, suppliers will be allocated up to 2 hours with the Project team to discuss this potential procurement opportunity as well as demonstrate their incident command solution. Interested parties should email lwoodall@clevelandfire.gov.uk The closing date to express your interest in attending is 12pm on 5th December 2025. The event is a pre procurement engagement only, seeking to understand supplier capability. This does not commit Cleveland Fire Brigade to any future procurement exercise.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e19f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074041-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

48 - Software package and information systems

CPV Codes

35000000 - Security, fire-fighting, police and defence equipment

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Nov 20252 weeks ago
Submission Deadline
Not specified
Future Notice Date
5 Dec 2025Today
Award Date
Not specified
Contract Period
1 Nov 2026 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CLEVELAND FIRE AUTHORITY
Contact Name
Not specified
Contact Email
procurement@clevelandfire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
HARTLEPOOL
Postcode
TS25 5TH
Post Town
Cleveland
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC3 Tees Valley
Small Region (ITL 3)
TLC31 Hartlepool and Stockton-on-Tees
Delivery Location
TLC North East (England)
Local Authority
Hartlepool
Electoral Ward
Fens & Greatham
Westminster Constituency
Hartlepool

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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