Planning

Venue Hire for exams

CARDIFF UNIVERSITY

This public procurement record has 1 release in its history.

Planning

14 Nov 2025 at 15:01

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cardiff University is currently in the planning stage of a procurement process for hiring venues to conduct exams. The procurement process, labelled as a tender, falls under the services category within the non-residential property renting or leasing services industry (CPV 70220000). The contract is specifically for venues located in Cardiff, United Kingdom, with a procurement stage classified as 'planning'. Key milestones include expressing interest by emailing rogalaa@cardiff.ac.uk with a deadline of 1st December 2025. The procurement is valued at £141,667 (excluding VAT) and is set to commence from 2nd February 2026, with options for renewal until 1st February 2031.

This procurement presents a valuable opportunity for businesses involved in property management or venue services, particularly those offering flexible, secure, and well-equipped spaces within Cardiff. The requirements include hosting exams for Cardiff University, supporting up to 72 PODs, and providing necessary facilities such as Wi-Fi, adequate lighting, and temperature control. Businesses capable of adapting spaces for various needs, especially those with experience in education or examination settings, are well-suited to compete for this opportunity. This contract could significantly boost visibility and establish a strong partnership with a reputable institution like Cardiff University.

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Notice Information

Notice Title

Venue Hire for exams

Notice Description

Cardiff University is looking into awarding contract for venue hire for exams. Venue has to be within Cardiff. Specifications: Event Overview The ISCE exams will take place across two periods One in May and one in June. Venue needs to be accessible for University day before to setup and day after for take down. Venues must be available for full-day setup, overnight access, and exam delivery until at least 8pm and access from 7am in the morning. Venue Requirements We require flexible, secure, and well-equipped venues within the Cardiff area, ideally with proximity to public transport. Key requirements include: Space & Layout Exam room (could be split onto two floors but ideally no more than 3 floors/rooms) to accommodate: Up to 72 PODs (3m x 3m each) Examiner and actor briefing area (theatre style) Reception and student briefing rooms Separate rooms for: Patients Hijnx actors Drama students Admin/First Aid Storage (lockable) Prayer Holding area for students post-exam Facilities Wi-Fi for approx. 120 devices Ceiling height of at least 2.5m for POD builds Lighting suitable for clinical simulation Temperature control Adjustable fire alarm testing times Security: Lockable rooms overnight Access: Evening setup and early morning entry (from 7am) Parking: Free parking for approx. 100 cars Catering: Working lunch/buffet or allowance for external catering AV Equipment: Sound system, microphones, screens, and laptop connectivity Furniture: Approx. 72 tables (varied sizes), 300 chairs Trade access for POD installation (lift access if not ground floor) Multiple entry/exit points for separate student and examiner flow To express interest please email: rogalaa@cardiff.ac.uk. Deadline for expression of interest: Monday 1st December 2025

Planning Information

To express interest please email rogalaa@cardiff.ac.uk Deadline for the expression is Monday 1st December 2025

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e1b0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074065-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

CPV Codes

70220000 - Non-residential property renting or leasing services

Notice Value(s)

Tender Value
£141,667 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Nov 20253 months ago
Submission Deadline
Not specified
Future Notice Date
19 Jan 2026Expired
Award Date
Not specified
Contract Period
2 Feb 2026 - 2 Feb 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CARDIFF UNIVERSITY
Contact Name
Not specified
Contact Email
rogalaa@cardiff.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
CARDIFF
Postcode
CF24 4HQ
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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