Notice Information
Notice Title
Events Diary Management System
Notice Description
Across our sites we host approximately 700 events every year and these events can range from daytime conferencing to award ceremonies, formal dinners, VIP events and product launches. It is therefore important that the system can support the range of events that we host for clients across our venues. The Diary Event Management System needs to be a specific software solution with a specific focus on Sales and Operations in our sector but can also assist with marketing, management information and reporting.
Lot Information
Lot 1
Renewal: Optional extension for up to 2 years.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05e1da
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/017157-2026
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK6 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48000000 - Software package and information systems
Notice Value(s)
- Tender Value
- £200,000 £100K-£500K
- Lots Value
- £200,000 £100K-£500K
- Awards Value
- £150,120 £100K-£500K
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 26 Feb 20261 months ago
- Submission Deadline
- 2 Jan 2026Expired
- Future Notice Date
- Not specified
- Award Date
- 20 Feb 20262 months ago
- Contract Period
- 10 Apr 2026 - 10 Apr 2029 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Pending
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SCIENCE MUSEUM GROUP
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- LONDON
- Postcode
- SW7 2DD
- Post Town
- South West London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI3 Inner London - West
- Small Region (ITL 3)
- TLI33 Kensington & Chelsea and Hammersmith & Fulham
- Delivery Location
- Not specified
-
- Local Authority
- Kensington and Chelsea
- Electoral Ward
- Brompton & Hans Town
- Westminster Constituency
- Kensington and Bayswater
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/017157-2026
26th February 2026 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/074130-2025
14th November 2025 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-05e1da-2026-02-26T09:22:23Z",
"date": "2026-02-26T09:22:23Z",
"ocid": "ocds-h6vhtk-05e1da",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PDTR-3338-MNPG",
"name": "Science Museum Group",
"identifier": {
"scheme": "GB-PPON",
"id": "PDTR-3338-MNPG"
},
"address": {
"streetAddress": "The Science Museum",
"locality": "London",
"postalCode": "SW7 2DD",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKI33"
},
"contactPoint": {
"email": "procurement@sciencemuseum.ac.uk"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "publicAuthorityCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - central government"
}
]
}
},
{
"id": "GB-COH-03689584",
"name": "AMADEUS HOSPITALITY UK LIMITED",
"identifier": {
"scheme": "GB-COH",
"id": "03689584"
},
"address": {
"streetAddress": "5 New Street Square",
"locality": "London",
"postalCode": "EC4A 3TW",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKI31"
},
"contactPoint": {
"email": "pedro.martinez@amadeus.com"
},
"roles": [
"supplier"
],
"details": {
"scale": "large",
"vcse": false,
"publicServiceMissionOrganization": false,
"shelteredWorkshop": false
}
}
],
"buyer": {
"id": "GB-PPON-PDTR-3338-MNPG",
"name": "Science Museum Group"
},
"tender": {
"id": "ocds-h6vhtk-05e1da",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Events Diary Management System",
"description": "Across our sites we host approximately 700 events every year and these events can range from daytime conferencing to award ceremonies, formal dinners, VIP events and product launches. It is therefore important that the system can support the range of events that we host for clients across our venues. The Diary Event Management System needs to be a specific software solution with a specific focus on Sales and Operations in our sector but can also assist with marketing, management information and reporting.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 240000,
"amount": 200000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "goods",
"aboveThreshold": true,
"submissionMethodDetails": "https://in-tendhost.co.uk/sciencemuseumgroup/aspx/Home",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2026-01-02T23:59:59+00:00"
},
"awardPeriod": {
"endDate": "2026-01-30T23:59:59+00:00"
},
"lots": [
{
"id": "1",
"status": "complete",
"value": {
"amountGross": 240000,
"amount": 200000,
"currency": "AED"
},
"awardCriteria": {
"weightingDescription": "Please see tender documentation for full details.",
"criteria": [
{
"type": "price",
"name": "Simple description",
"description": "Please see tender documentation for full details."
}
]
},
"contractPeriod": {
"startDate": "2026-04-11T00:00:00+01:00",
"endDate": "2029-04-10T23:59:59+01:00",
"maxExtentDate": "2031-04-10T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "Optional extension for up to 2 years."
}
}
],
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "074130-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/074130-2025",
"datePublished": "2025-11-14T16:00:43Z",
"format": "text/html"
}
]
},
"language": "en",
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"value": 3,
"relatedLot": "1"
},
{
"id": "2",
"measure": "finalStageBids",
"value": 3,
"relatedLot": "1"
},
{
"id": "3",
"measure": "smeFinalStageBids",
"value": 2,
"relatedLot": "1"
},
{
"id": "4",
"measure": "vcseFinalStageBids",
"value": 0,
"relatedLot": "1"
}
]
},
"awards": [
{
"id": "1",
"title": "Events Diary Management System",
"status": "pending",
"date": "2026-02-20T00:00:00+00:00",
"value": {
"amountGross": 180144,
"amount": 150120,
"currency": "GBP"
},
"mainProcurementCategory": "goods",
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-COH-03689584",
"name": "AMADEUS HOSPITALITY UK LIMITED"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
}
],
"relatedLot": "1"
}
],
"standstillPeriod": {
"endDate": "2026-03-09T23:59:59+00:00"
},
"contractPeriod": {
"startDate": "2026-04-11T00:00:00+01:00",
"endDate": "2029-04-10T23:59:59+01:00",
"maxExtentDate": "2031-04-10T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "2 year contract extension."
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "017157-2026",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/017157-2026",
"datePublished": "2026-02-26T09:22:23Z",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2026-02-20T00:00:00+00:00",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2026-03-11T23:59:59+00:00",
"status": "scheduled"
}
]
}
]
}