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Demand Responsive Transport Pilot

South Yorkshire Mayoral Combined Authority

This public procurement record has 4 releases in its history.

Award

05 Oct 2026 at 11:50

UK7 - Contract Details Notice
Award

30 Mar 2026 at 01:45

UK6 - Contract Award Notice
Tender

03 Feb 2026 at 22:08

UK4 - Tender Notice
Planning

17 Nov 2025 at 11:04

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

South Yorkshire Mayoral Combined Authority bought the software and operating services for a demand-responsive transport pilot across Rotherham and Doncaster. The work combines transport booking and network-management software with the operation of a passenger transport scheme; the procurement also classifies it under motor vehicles for carrying 10 or more people (CPV 34120000). The service is intended to let people request journeys rather than rely solely on fixed scheduled routes, with referrals to scheduled services where appropriate. Delivery is across Rotherham and Doncaster in South Yorkshire. The combined authority is the buyer. This is a single service requirement covering both the software and the pilot’s operation, rather than separately described lots for technology and transport delivery.

The procurement is complete and awarded. Via Technologies Europe B.V. was selected on 30 March 2026, and the contract was signed on 13 April 2026. The awarded contract value is £630,394.49 excluding VAT (£756,473.39 including VAT). The contract period runs from 20 April 2026 to 31 August 2027, with an extension possible to 31 August 2028, subject to assessment of the pilot’s impact and funding. The buyer used a competitive flexible procedure with a selective procurement method. Four bids reached the final stage. Evaluation weighted quality at 70% and price at 30%; the process included participation conditions and quality responses, with the three highest-scoring bidders invited to present before price evaluation. The pilot is a single lot.

For suppliers considering comparable work for South Yorkshire Mayoral Combined Authority, this award shows demand for an integrated demand-responsive transport service: a supplier must provide and operate the booking and network-management software as well as run the passenger transport pilot across Rotherham and Doncaster. Credible competitors need the capability to handle customer requests, offer journeys or direct users to scheduled services, and ensure vehicles comply with requirements. Performance was defined through measurable service outcomes: answering 95% of contact-centre calls within 120 seconds, offering a journey or referral for 90% of requests, and operating 95% of journeys with a compliant vehicle. The competition attracted four final-stage bids, all from SMEs, and placed greater weight on quality than price. SMEs were considered suitable to compete.

How relevant is this notice?

Notice Information

Notice Title

Demand Responsive Transport Pilot

Notice Description

The opportunity is for an organisation to supply and operate the software for and run a pilot for a Demand Responsive Transport scheme across Rotherham and Doncaster

Planning Information

Date: Wednesday 26th November 2025 Time: 10:00 a.m. - 12:00 p.m. Location: MS Teams 10:00-11:00: SYMCA to talk through an introduction & Background to the works and to present a slide deck to potential suppliers. 11:00-12:00: Q&A for potential providers. Please confirm your attendance by replying to the e-mail address provided below before 12 noon on 21st November 2025. Contracting Authority South Yorkshire Mayoral Combined Authority (SYMCA): Email: Bethany.Lund@SouthYorkshire-ca.gov.uk Website: https://www.southyorkshire-ca.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e240
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/093739-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

72 - IT services: consulting, software development, Internet and support

CPV Codes

34120000 - Motor vehicles for the transport of 10 or more persons

72511000 - Network management software services

Notice Value(s)

Tender Value
£800,000 £500K-£1M
Lots Value
£800,000 £500K-£1M
Awards Value
£630,394 £500K-£1M
Contracts Value
£630,394 £500K-£1M

Notice Dates

Publication Date
5 Oct 2026Yesterday
Submission Deadline
2 Mar 2026Expired
Future Notice Date
Not specified
Award Date
30 Mar 20266 months ago
Contract Period
20 Apr 2026 - 31 Aug 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Yorkshire Mayoral Combined Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 2BQ
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE3 South Yorkshire
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

Via Technologies Europe B.V.

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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