Notice Information
Notice Title
Supply of an Electronic Kitchen Management Solution with Nutrition and Menu Analysis & Selection
Notice Description
The Council wishes to hear from organisations willing to share information about their web hosted kitchen management solutions with nutritional and menu functionality to: -Gain a better understanding of the Solutions available; -Explore how the options could be delivered and supplied, including timescales; -Consider likely costs; and -Determine the most effective way of packaging and scoping its requirements for any future procurement opportunity. As such the Council is undertaking this PME exercise to engage with suppliers and share information. This exercise will be undertaken with interested suppliers through a written response. There will also be a limited opportunity for suppliers to attend a Supplier Day Session to present to the Council.
Planning Information
This exercise will be undertaken with interested suppliers through a written response. There will also be a limited opportunity for suppliers to attend a Supplier Day Session to present to the Council. Written responses to the questions in Appendix B, should be submitted through the Council's electronic tendering system by 1pm on 6th January 2026. The Council will hold 4 Supplier Sessions on a one-to-one basis. The Supplier Sessions will be held on Tuesday 3rd February 2026 and Thursday 5th February 2026 at 9.30am - 12.30pm and 2.00pm - 5.00pm; each session lasting approximately 3 hours. The agenda for these sessions is contained in section 6 below. The sessions will be allocated on a "first come first served basis". From the dates and times offered, please complete Appendix A to indicate your 1st and 2nd preferred slots and submit through the messaging feature of the Council's electronic tendering system. The Council will confirm allocation of Supplier Day Sessions by 1pm on Thursday 8th January 2025 at the latest. The sessions shall be held in person at County Hall, Matlock, DE4 3AG in a hybrid room to allow recording of the session. Please note, the recording will be subject to the same document classification as your PME response (Controlled). Following the Supplier Sessions the Council will review the information provided and may seek clarification if required. Suppliers who are interested in this preliminary market engagement exercise will need to register on the council's etendering portal Procontract to download the documentation and respond : https://www.eastmidstenders.org/index.html
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05e426
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/075131-2025
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- UK2 - Preliminary Market Engagement Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48000000 - Software package and information systems
Notice Value(s)
- Tender Value
- £420,000 £100K-£500K
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 19 Nov 20253 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- 6 Jan 2026Expired
- Award Date
- Not specified
- Contract Period
- 16 Sep 2027 - 16 Sep 2032 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planning
- Lots Status
- Planning
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- DERBYSHIRE COUNTY COUNCIL
- Contact Name
- Not specified
- Contact Email
- gemma.walker@derbyshire.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- MATLOCK
- Postcode
- DE4 3AG
- Post Town
- Derby
- Country
- England
-
- Major Region (ITL 1)
- TLF East Midlands (England)
- Basic Region (ITL 2)
- TLF1 Derbyshire and Nottinghamshire
- Small Region (ITL 3)
- TLF13 South and West Derbyshire
- Delivery Location
- TLF1 Derbyshire and Nottinghamshire
-
- Local Authority
- Derbyshire Dales
- Electoral Ward
- Matlock West
- Westminster Constituency
- Derbyshire Dales
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/075131-2025
19th November 2025 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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