Award

Interim Contract for Asset Manager for the Victoria Centre

SOUTHEND-ON-SEA CITY COUNCIL

This public procurement record has 1 release in its history.

Award

21 Nov 2025 at 11:05

UK7 - Contract Details Notice
Summary of the contracting process

The procurement process, led by Southend-on-Sea City Council, pertains to an interim contract for asset management services at the Victoria Centre. This contract falls under the non-residential property services, management holdings services, and building and facilities management services categories, with activities focused in Southend On Sea, Essex, UK (Region: UKH31). The award of this contract was finalised on 9th October 2025, and it is set to end on 30th September 2026. With a procurement method classified as "direct" and "below threshold - without competition," this step was necessitated to allow sufficient time for the Council to prepare a compliant above-threshold procurement process. The interim contract ensures the scheme's management and aims to maximise net operating income while planning for a future, comprehensive procurement process.

This tender provides substantial business growth opportunities, particularly appealing to companies specialising in asset management and those versed in overseeing complex property management initiatives. Ideal candidates are those capable of updating business plans, engaging in strategic leasing activities, and delivering comprehensive property management services. Small to medium enterprises (SMEs), similar to the awarded RIVINGTONHARK LIMITED, which played a significant role in delivering such services, would be well-suited to compete in such contexts. The involvement of established organisations possessing a deep understanding of property management and an ability to collaborate with public authorities could result in substantial foothold gains within the public sector. Additionally, as the Council prepares for an above-threshold procurement, interested firms could strategically position themselves to participate in future solicitations.

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Notice Information

Notice Title

Interim Contract for Asset Manager for the Victoria Centre

Notice Description

**Confirming the award of an interim contract** The Supplier delivers a full asset management service in relation to the Victoria Centre. The work will involve: -updating business plan, including a leasing strategy - overseeing property management and agency advisors in relation to the scheme. - Reporting to the Council. - Reviewing service charge budgets and other capital projects. The above will ensure the scheme is well managed with a view to maximising net operating income. A further aim is to add to diversification of the centre to increase footfall, fill up void spaces and create a vibrant scheme for the local community. This contract is used to facilitate the proper oversight for the rents set and collected from the Victoria Centre. Although, this contract is not responsible for the collection of rent, this contract supports the proper reviewing of rents which enables income to be generated via a different contract. *This interim contract is awarded to enable the Council ample time to run a compliant above threshold procurement process. As part of the future above threshold procurement process the Council has published: UK2: Preliminary market engagement notice Notice identifier: 2025/S 000-030415 Procurement identifier (OCID): ocds-h6vhtk-054406 This information is provided to further increase the visibility of the Council's current intentions. The market is advised further work will be done in the upcoming months on the above threshold procurement process. For the avoidance of doubt, although it is very much separate, the aim of the above threshold procurement process will be to put in place the contract required for when the interim contract expires. The expiry date of the interim Contract is listed as part of this notice. Although, the most viable route to market and means of procurement is yet to be determined, the Council will publish any required notices in due course. * **Due to the Council's plans for an upcoming above threshold procurement relating to the same service as the interim contract the Council cannot divulge the value of this interim contract. This is because of genuine concerns such information will damage the integrity of any competitive procurement process undertaken regarding the service. Not least of all because of the relatively short timeframe between the placing of the interim contract and the possible beginning of the next related procurement process. ** ***In the interests of transparency, the Contract Start Date referenced is to fulfil a mandatory requirement for that field. Although the requirements of the contract were agreed, prior to the start of the interim contract, the completion of the due diligence relating to the final draft of the contract and the practical act of signing the contract, was not completed until 09/10/2025. For the purposes of this notice this is the date used. This is because the commencement of the contract cannot pre-date the contract's signing. However, with parties in agreement and with the imperatives relating to ensuring the continuous running of the facility, the provisioning of the interim contract commenced on the 16/09/2025. ***

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e61a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075940-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

70220000 - Non-residential property renting or leasing services

70332000 - Non-residential property services

79910000 - Management holdings services

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1

Notice Dates

Publication Date
21 Nov 20253 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
8 Oct 20254 months ago
Contract Period
8 Oct 2025 - 30 Sep 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTHEND-ON-SEA CITY COUNCIL
Contact Name
Not specified
Contact Email
procurementops@southend.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
SOUTHEND ON SEA
Postcode
SS2 6ER
Post Town
Southend-on-Sea
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH31 Southend-on-Sea
Delivery Location
Not specified
Local Authority
Southend-on-Sea
Electoral Ward
Victoria
Westminster Constituency
Southend East and Rochford

Supplier Information

Number of Suppliers
1
Supplier Name

RIVINGTONHARK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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