Tender

M&E Maintenance at Marlborough House

THE ROYAL HOUSEHOLD

This public procurement record has 1 release in its history.

Tender

21 Nov 2025 at 12:05

UK4 - Tender Notice
Summary of the contracting process

The Royal Household is inviting tenders for the provision of mechanical and electrical maintenance services at Marlborough House, London. The procurement process is currently in the tender stage with an open procedure, classified under the "Repair and maintenance services" industry category. Interested suppliers should note key dates including the tender submission deadline on 22nd December 2025 and the enquiry period closing on 8th December 2025. The contract, valued at £1,200,000, is significant and offers a substantial business opportunity within the UK region UKI32.

This tender represents a promising opportunity for businesses specialising in various maintenance services, particularly those with expertise in building services, such as HVAC systems, electrical systems, and plumbing. Small and medium enterprises are encouraged to apply, especially those able to meet the environmental and technical quality criteria outlined, with a substantial weight given to price. The contract period is set from 25th May 2026 to 24th May 2029, with possibilities for renewal, providing continuity and potential long-term growth for successful bidders. Businesses adept at complex maintenance operations with a focus on sustainability and technical excellence will find this opportunity well-suited to their capabilities.

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Notice Information

Notice Title

M&E Maintenance at Marlborough House

Notice Description

The contract encompasses all contract service found in Marlborough House. The scope of this contract includes: 2.1.1 Monitoring, testing, optimisation, planned maintenance & repair works on the items below: # All plant rooms and services within the boundary of the site including daily vigilance checks, weekly inspections and monthly observation reports. Provision of plantroom logbooks and maintaining plantroom cleanliness. # All boilers for heating and hot water services including gas safety certificates for boilers and pipework from meter # Chiller unit and associated air cooled condenser. # All pumps, primary heating, LTHW primary, variable temperature, constant temperature, sectional heating, chilled water pumps and sump pumps. # Chilled water and LTHW water pressurisation units, expansion vessels and buffer storage vessels. # Closed water system sampling and maintenance # All VAV ventilation units, ductwork, extraction fans, filters, grilles, intake louvres and air conditioning units. # All air handling units and fan coil units. # All other heating and cooling emitters and associated valves inside the building. # All pipework and that is used as a conduit for water services, space heating, cooling, hot water and cold water with all associated gauges and valves. # All drainage pipework within the building, until it meets the first accessible intercept or manhole, all saniflow units and pumped drainage, external rainwater drainage gulleys around the building perimeter # All internal and external plumbing services including taps, external bib taps, water tanks, WCs, calorifiers, sinks, toilets and associated cisterns # All internal and external lighting installations including maintained and non maintained self contained emergency lighting and central battery emergency lighting inverters. # Replacement of all internal and external lighting components upon failure such as lamps, ballasts, diffusers and drivers. # Repair of all fixed electrical devices and appliances e.g hand dryers # Routine repair of all fixed electrical installations and switchgear ROYAL HOUSEHOLD PROPERTY SECTION 0025/PPTO Page 5 of 24 # Planned maintenance of electrical switchgear, including power factor correction system with DNO attendance # Inspection and testing of water and refrigerant leak detection systems. # Water hygiene maintenance in accordance with RHPS Water Risk Assessment Written Scheme of control including: water tank chlorination, HWS pasteurisation, shower head cleaning, tank inspections, tank sampling, sentinel outlet temperature testing, low use flushing and additional flushing as required by the RHPS legionella sampling regime. # All fixed and portable commercial and domestic kitchen equipment, including gas safety certificates, stop button and ventilation interlock testing. # All services within and attached to the Security Gate Lodge, which includes a vehicle barrier, pedestrian gate release system, vehicle gate height alarm, CCTV system and the intruder alarm system. # All services in the Queen Alexandra Memorial on Marlborough Road. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=996056076

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e638
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075990-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£1,200,000 £1M-£10M
Lots Value
£1,200,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Nov 20253 months ago
Submission Deadline
22 Dec 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
24 May 2026 - 24 May 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE ROYAL HOUSEHOLD
Contact Name
Nik Vidler
Contact Email
nik.vidler@royal.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SW1A 1AA
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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