Planning

Pre-Market Engagement for Public Protection Regulatory Services Service Management Database

HALTON BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Planning

24 Nov 2025 at 09:36

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Halton Borough Council, operating as a sub-central government authority in the UK, is in the planning stage of a procurement process for a new Public Protection Regulatory Services Service Management Database. This procurement, associated with the software and information systems industry, aims to enhance services such as Environmental Health, Trading Standards, and Animal Welfare within the Widnes region (UKD71). Key documentation for this pre-market engagement can be accessed via The Chest e-procurement portal until 12 December 2025. The intended contract period spans from 1 April 2026 to 31 March 2031, allowing ample time for the development and deployment of either a cloud or on-premises solution tailored for local government needs.

This tender represents a significant opportunity for businesses specialising in bespoke software development, particularly those experienced in catering to local government regulatory needs. Companies equipped to design systems capable of integrating multiple service functions—such as records management, statutory reporting, and interfacing with customer service platforms—would be well-positioned to compete in this procurement process. With approximately 30 unique system users involved, the opportunity could lead to substantial business growth for a vendor who can meet Halton Borough Council’s comprehensive requirements.

How relevant is this notice?

Notice Information

Notice Title

Pre-Market Engagement for Public Protection Regulatory Services Service Management Database

Notice Description

Halton is a unitary authority with a population of approximately 130,000. The Public Protection Regulatory Services Division carries out a range of regulatory, enforcement and public protection services. These include; * Environmental Health * Trading Standards * Private Sector Housing, including licensing * Animal Welfare including licensing * Pest Control We are exploring options to replace our current service delivery database. The database is required to perform a number of tasks. These include; o Record of premises subject to regulation o Record of service requests received o Record of actions undertaken in relation to each request o Record of License applications o Production of service management and statutory reports o Generation of mail merge letters and correspondence o Interface with council's customer facing request handling system and Citizens Advice Consumer Helpline o Document indexing There are approximately 30 unique users of the system. Ideally we want a bespoke system purposely designed for local government regulatory services. We are open at this stage to consideration of either cloud or on premises options.

Planning Information

All Information will be available via The Chest e-procurement portal (www.the-chest.org.uk) search for the project reference DN798413. All queries should be submitted via the message facility available and only submissions via the portal will be accepted to keep this fair and transparent.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e6ec
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076289-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Nov 20251 weeks ago
Submission Deadline
Not specified
Future Notice Date
12 Dec 20251 weeks to go
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HALTON BOROUGH COUNCIL
Contact Name
Not specified
Contact Email
procurement@halton.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
WIDNES
Postcode
WA8 7QF
Post Town
Warrington
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD71 East Merseyside
Delivery Location
TLD71 East Merseyside
Local Authority
Halton
Electoral Ward
Central & West Bank
Westminster Constituency
Widnes and Halewood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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