Planning

Fire Stopping and Passive Fire Protection Works (Civic Buildings) Closed Framework 2026 - 2029

LEEDS CITY COUNCIL

This public procurement record has 1 release in its history.

Planning

24 Nov 2025 at 14:36

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Leeds City Council is in the planning stage of a procurement process aimed at establishing a framework for Fire Risk Assessment Works across its civic and heritage estate. This opportunity, listed under the industry category of fire prevention and protection, is specifically for works related to fire stopping, passive fire protection, and fire alarm system design and commissioning. The procurement process intends to establish a framework divided into two lots with the contract commencing on 1st April 2026 and running until 31st March 2029, with the possibility of a one-year extension. A Preliminary Market Engagement (PME) is currently taking place, inviting feedback from potential contractors by 5th December 2025, with the formal tender publication scheduled for 6th January 2026.

This tender presents significant opportunities for businesses involved in fire prevention and alarm systems, particularly those capable of delivering comprehensive solutions for civic buildings. The procurement is suitable for SMEs and welcomes consortia to participate. Businesses with the ability to provide both fire stopping and alarm systems, complying with British Standards and possessing FIRAS accreditation, are well-positioned to benefit from joining this framework. With a total contract value of up to £3 million per annum, this framework offers considerable potential for business growth and expansion into the public sector market. The open tender approach ensures transparency and a fair chance for all qualified suppliers.

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Notice Information

Notice Title

Fire Stopping and Passive Fire Protection Works (Civic Buildings) Closed Framework 2026 - 2029

Notice Description

Leeds City Council (the "Council") is looking to establish a framework of suitably qualified contractors to deliver Fire Risk Assessment Works across the Council's civic and heritage estate. The framework will be divided into two lots as follows: Lot 1: Fire Stopping and Passive Fire Protection Works - Up to 5 contractors will be appointed to this lot and the contract will have a value of up to PS2.5m per annum. Lot 2: Fire Alarm Systems Design, Supply and Commissioning - Up to 2 contractors will be appointed to this lot and the contract will have a value of up to PS500k per annum.

Planning Information

Introduction Leeds City Council (the "Council") is looking to establish a framework of suitably qualified contractors to deliver Fire Risk Assessment Works across the Council's civic and heritage estate. To support this, the Council would like to gain information from the market regarding a number of issues related to the potential procurement exercise. You are therefore invited to consider the programme requirements detailed in this document and complete the attached questionnaire to give us your feedback on the proposed approach. The Preliminary Market Engagement (PME) is being conducted in accordance with the requirements set out in Section 16 of the Procurement Act 2023. This PME exercise is not a formal invitation to tender or a request for formal expressions of interest. The Council, as a contracting authority, is issuing this request for information only in order to assess the reaction of the market and thus make any potential procurement process more focused and efficient. This PME process is being undertaken to gather knowledge in the following areas: developing the Council's requirements and approach to the procurement. designing a procedure, conditions of participation or award criteria. preparing the tender notice and associated tender documents. identifying suppliers that may be able to supply the goods, works or services required. identifying likely contractual terms. building capacity among suppliers in relation to the contract being awarded. The benefits to interested suppliers in participating in this PME include: the chance to assess whether the opportunity will be suitable and of interest to you. the chance to raise any risks, concerns or issues regarding the potential opportunity. This document provides background information regarding the fire stopping and passive fire protection, and Fire Alarm System Design, Supply and Installation. Also set out in this document are a number of questions designed to find out: your appetite for bidding for a contract to deliver this requirement. your views on any barriers to delivering the service and possible solutions to those barriers. Your responses will assist us in creating a procurement process which is well-framed, focused, feasible and likely to be of interest to the market. This process focuses on the market as a whole, rather than on the merits of individual organisations. Returned questionnaires will be assessed based on the responses to the questions identified at Appendix 1. Please ensure you complete and return this document prior to the closing date and time as set out above. Background The Council's Decarbonisation and Planned Maintenance team are responsible for carrying out fire stopping and passive fire protection works and fire alarm system design, supply and commissioning across the civic estate. To assist with this programme, we are looking to procure a closed framework which will run initially for 3 years from 1st April 2026 to 31st March 2029. The framework will be divided into two lots as follows: Lot 1: Fire Stopping and Passive Fire Protection Works - Up to 5 contractors will be appointed to this lot and the contract will have a value of up to £2.5m per annum. Works packages will be allocated on a rotational basis with the first ranked contractor receiving the first works package and the second ranked contractor receiving the second works package and so on until reverting to the first ranked contractor. Lot 2: Fire Alarm Systems Design, Supply and Commissioning - Up to 2 contractors will be appointed to this lot and the contract will have a value of up to £500k per annum. Works packages will be allocated on a rotational basis with the first ranked contractor receiving the first works package and the second ranked contractor receiving the second works package before reverting to the first ranked contractor. Both lots will have the option to extend by a further period of 12 months, subject to the discretion of the Council. The procurement will be conducted as an above-threshold open tender in line with the Procurement Act 2023. Scope Lot 1 - Fire Stopping and Passive Fire Protection works Surveys Fire Stopping Compartmentation Fire Stopping photography (before and after) Certificate of compliance Fire door sets Fire door planned maintenance All materials used will comply with British Standards or their equivalents and contractors will have FIRAS or equivalent accreditation, The timescales for the completion of works will depend on the scale required and will, therefore, be assessed on a case-by-case basis. For clarity, only providers who can deliver all works requirements to the Council's civic and heritage properties will be considered further. The proposed form of contract is the NEC4 ECC Option A. Lot 2 - Fire Alarm Design, Supply and Commissioning Design new or replacement systems in accordance with British Standards or their equivalents. Installation of the fire alarms where Leeds Building Services do not have the sufficient resources. The proposed form of contract is the NEC4 ECC Option A. Preliminary Market Engagement To assist the Council in developing this procurement, we would appreciate responses from interested suppliers on the following key questions in the context of the information provided above. Additional comments are welcome, although respondents are requested to specifically address the questions rather than attaching extensive technical or promotional information. You should complete the Appendix 1 document and return via YORtender by 12 noon on Friday 5th December 2025. Please ensure your answers are relevant to each specific question. Please do not send any attachments or additional documents as they will not be considered. Stage Estimated dates Preliminary Market Engagement Monday 24th November to Friday 5th December 2025 Tender publication Tuesday 6th January 2026 Tender submission deadline Thursday 12th February 2026 Assessment and evaluation/Client Review Monday 16th to Friday 27th February 2026 Approvals Friday 6th March 2026 Contract Award Notice and Standstill period Monday 9th to Wednesday 18th March 2026 Contract Award Friday 27th March 2026 Contact start date 1st April 2026 Consortia The Council welcomes responses from potential consortia (i.e. whereby suppliers join together in submitting a response to the requirements outlined in this document). Compliments and Complaints Any compliments, complaints or feedback regarding this PME can be made to the named Procurement Lead as indicated above. Open Data and Freedom of Information The Council is committed to openness and transparency in its activities and its decisions. In addition, the Council is subject to legislation and guidance relating to information publishing and open data, including the Freedom of Information Act 2000 and the Environmental Information Regulations 2004. Please state in your response any information that you wish to remain confidential and confirm that it fits within a legally recognised exemption. Please also provide contact details within your response so that should the Council need to consult you on any information request; we can do this promptly. You are advised that information which falls into the Council's interpretation of exempted information may still have to be disclosed in some circumstances, for example as a result of an appeal by a member of the public against our initial decision not to reveal information. Incurred Expenses The Council will not be responsible for, or pay, any costs or losses or expenses which you or others incur during the preparation and submission of your PME response. Disclaimer The publication of this PME document does not commit the Council to any particular procurement process or to take forward this project in any way. For the avoidance of doubt, this document is issued for the purpose of conducting an information gathering exercise and does not formally begin the procurement process. Responding to this PME will not place you in a more favourable position at the tender stage of this or any other project. Queries If you have any questions in relation to this PME these should be submitted via the 'Discussions' facility in YORtender. Where the response to an enquiry does not relate to commercially confidential matters, the Council will copy the response to all organisations who have expressed an interest in this exercise. If you wish to avoid such disclosures, you should clearly mark the enquiry "In Confidence" and set out the reasons for the request for non-disclosure. The Council will, at its sole discretion, decide whether the enquiry is confidential and if it does not consider it to be so, you will have the option of withdrawing the enquiry. This does not affect the Council's statutory obligations under the Freedom of Information Act 2000 or the Environmental Information Regulations 2004. If you have any problem submitting your response (Appendix 1) or experience issues with the YORtender system prior to the deadline, or you require further guidance on any of the processes within the YORtender system, please contact the YORtender helpdesk on: Tel: 0800 840 2050 Email: uksupport@eu-supply.com To complete the PME, please download the PME document from YORtender ref: 104745. To access YORtender, please use the following weblink: https://uk.eu-supply.com/login.asp?B=YORTENDER

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e788
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076526-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Works
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

CPV Codes

31625200 - Fire-alarm systems

44221220 - Fire doors

45312100 - Fire-alarm system installation work

45343000 - Fire-prevention installation works

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Nov 20253 months ago
Submission Deadline
Not specified
Future Notice Date
6 Jan 2026Expired
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEEDS CITY COUNCIL
Contact Name
Simon Thorpe
Contact Email
simon.thorpe@leeds.gov.uk
Contact Phone
+441133780061

Buyer Location

Locality
LEEDS
Postcode
LS1 1UR
Post Town
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLE42 Leeds
Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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Lot 2: Fire Alarm Systems Design, Supply and Commissioning - Up to 2 contractors will be appointed to this lot and the contract will have a value of up to PS500k per annum. Works packages will be allocated on a rotational basis with the first ranked contractor receiving the first works package and the second ranked contractor receiving the second works package before reverting to the first ranked contractor. Both lots will have the option to extend by a further period of 12 months, subject to the discretion of the Council. The procurement will be conducted as an above-threshold open tender in line with the Procurement Act 2023. 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