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Westcountry Schools Trust Provision of HR System and Payroll Service

WESTCOUNTRY SCHOOLS TRUST

This public procurement record has 3 releases in its history.

Award

30 Apr 2026 at 10:28

UK7 - Contract Details Notice
Award

05 Mar 2026 at 16:29

UK6 - Contract Award Notice
Tender

24 Nov 2025 at 18:24

UK4 - Tender Notice
Summary of the contracting process

The Westcountry Schools Trust has completed the procurement process for the provision of a Human Resources System and Fully Managed Payroll Service, through an open procedure. The procurement, housed under the category of services, was managed by PHP Law LLP as the procurement consultant and was situated at Ivybridge Community College in Ivybridge, United Kingdom. The procurement process included an active contract awarded to Access UK Limited, starting on 17 March 2026 and set to end on 16 March 2029, with the option for further extensions up until 2033. The majority of procurement activities were regulated under the legal framework of UKPGA 2023/54. The procurement primarily targeted the integration and enhancement of HR and payroll operations within the trust, indicative by the specific CPV classifications of personnel and payroll services, human resources software, and payroll management services.

This completed tender opens up significant opportunities for businesses specialising in HR systems and payroll services. With the trust allowing for additional HR modules and services, companies offering scalable and flexible solutions could benefit considerably. Businesses that can provide seamless service transitions, demonstrate extensive experience in the education sector, meet stringent compliance requirements, and offer innovative technology enhancements will be well-suited to participate in such future tenders. Such contracts, especially those serving a public authority, can augment a company’s portfolio, enhance credibility, and potentially lead to further opportunities to supply value-added services to the trust or similar organisations.

How relevant is this notice?

Notice Information

Notice Title

Westcountry Schools Trust Provision of HR System and Payroll Service

Notice Description

This tender opportunity was issued by Westcountry Schools Trust and Contractors were invited to tender for the provision of a HR System and Fully Managed Payroll Service.

Lot Information

Lot LOT-0000

Options: To include: -additional optional HR Modules and Commissionable Services. -ability to include additional schools to the payroll and HR system should additional schools join the Trust. -ability to include a trading subsidiary to the payroll and HR system should the Trust add this to their organisational structure.

Renewal: the option of one further 2 year extension with a further option of two further one year extensions (3+2+1+1)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e7db
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/039687-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48450000 - Time accounting or human resources software package

79211110 - Payroll management services

79631000 - Personnel and payroll services

Notice Value(s)

Tender Value
£1,050,000 £1M-£10M
Lots Value
£1,050,000 £1M-£10M
Awards Value
£615,600 £500K-£1M
Contracts Value
£615,600 £500K-£1M

Notice Dates

Publication Date
30 Apr 20263 months ago
Submission Deadline
12 Jan 2026Expired
Future Notice Date
Not specified
Award Date
4 Mar 20265 months ago
Contract Period
17 Mar 2026 - 16 Mar 2029 3-4 years
Recurrence
2032-11-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WESTCOUNTRY SCHOOLS TRUST
Additional Buyers

Westcountry Schools Trust

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
IVYBRIDGE
Postcode
PL21 0JA
Postcode Area
Plymouth
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
Not specified
Local Authority
South Hams
Electoral Ward
Ivybridge East
Westminster Constituency
South West Devon

Supplier Information

Number of Suppliers
1
Supplier Name

Access UK Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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