Planning

Material Handling Equipment

YORKSHIRE PURCHASING ORGANISATION

This public procurement record has 1 release in its history.

Planning

26 Nov 2025 at 08:19

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Yorkshire Purchasing Organisation (YPO), a public authority in Wakefield, is currently in the planning stage of a procurement process for Material Handling Equipment (MHE). This initiative aims to replace or renew existing equipment before the current contract expires in September 2026. The scope includes short- and long-term hire, servicing, and maintenance of MHE to support safe and efficient operations within YPO's facilities. Interested parties are invited to participate in a Request for Information (RFI) to gather insights for a specification that aligns with industry best practices. The deadline for submitting RFI responses is set for 13 January 2026, with the formal tender expected to be issued in the second quarter of 2026.

This opportunity could provide significant business growth for companies specialising in lifting and handling equipment, particularly those focusing on energy-efficient and sustainable solutions. Suppliers with experience in providing innovative, fit-for-purpose MHE that enhances operational safety and efficiency would be well-suited to compete. As the project has a gross budget of £6,000,000, businesses capable of delivering value-enhancing, low-emission equipment are encouraged to engage in the early market dialogue to influence and position themselves favourably in the upcoming tender process.

How relevant is this notice?

Notice Information

Notice Title

Material Handling Equipment

Notice Description

YPO is looking to engage with potential providers to scope internal MHE procurement planned for 2026 Q2. This project aims to re-procure our Material Handling Equipment (MHE) ahead of the expiry of the current contract (September 2026). The equipment is essential for supporting safe, efficient movement and storage of goods within our warehouse and operational environments. Key objectives include: - Ensuring continuity of service by replacing or renewing equipment before contract expiry. - Improving operational efficiency and safety through modern, fit-for-purpose MHE. - Achieving best value through a competitive and compliant procurement process. - Supporting sustainability goals by exploring energy-efficient and low-emission options.

Planning Information

YPO invites all interested providers to participate in a Request for Information (RFI) as part of our early market engagement. The purpose of this exercise is to test the market and refine YPO's requirements ahead of an upcoming tender process. The scope will cover: - Short- and long-term Material Handling Equipment (MHE) hire arrangements - Associated servicing and maintenance requirements This contract will be for YPO's internal use only and is intended to meet our operational needs. This RFI forms part of our market research phase and aims to: - Gather insights from experienced providers - Inform the development of a robust, fit-for-purpose specification - Align future procurement with industry best practice and manage expectations We welcome responses from suppliers who can help shape the future of MHE solutions at YPO. How to Participate To obtain the RFI questionnaire, please contact chris.mercer@ypo.co.uk. Following review of responses, YPO may arrange site visits with selected providers to further explore and validate requirements. Deadline for requesting and submitting RFI responses: 13 January 2026. YPO reserves the right not to proceed to a tender process. Should YPO decide to move forward, a formal procurement exercise will be conducted in accordance with YPO's Contract Procedure Rules and the Procurement Act 2023, as applicable. Please note that this RFI is issued without prejudice and without commitment.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e8c7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077061-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

CPV Codes

42410000 - Lifting and handling equipment

Notice Value(s)

Tender Value
£5,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Nov 20251 weeks ago
Submission Deadline
Not specified
Future Notice Date
24 Mar 20264 months to go
Award Date
Not specified
Contract Period
7 Sep 2026 - 7 Sep 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YORKSHIRE PURCHASING ORGANISATION
Contact Name
Not specified
Contact Email
chris.mercer@ypo.co.uk
Contact Phone
Not specified

Buyer Location

Locality
WAKEFIELD
Postcode
WF2 0XE
Post Town
Wakefield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE45 Wakefield
Delivery Location
TLE45 Wakefield
Local Authority
Wakefield
Electoral Ward
Wrenthorpe and Outwood West
Westminster Constituency
Wakefield and Rothwell

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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