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Holiday Activities and Food (HAF) Programme - Barnsley's Healthy Holidays

Barnsley Metropolitan Borough Council

This public procurement record has 4 releases in its history.

Award

15 Sep 2026 at 08:46

UK7 - Contract Details Notice
Award

31 Jul 2026 at 11:17

UK6 - Contract Award Notice
Tender

02 Apr 2026 at 16:01

UK4 - Tender Notice
Planning

26 Nov 2025 at 09:30

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Barnsley Metropolitan Borough Council procured a multi-provider open framework for its Holiday Activities and Food Programme, branded Barnsley’s Healthy Holidays. It covers services for eligible children and young people during school holidays across the borough: holiday clubs, holiday events and enrichment workshops, including provision during half-term periods. The three service areas are holiday club delivery, holiday event delivery and holiday enrichment workshops. This is a children’s holiday and activity services requirement, including holiday-camp and childcare-related services (CPV 55243000, 85312100 and 85312110). Delivery is across Barnsley. The framework is intended for organisations able to provide structured activities, events, workshops and related support for children and young people in a local community setting.

The procurement is complete and was awarded on 31 July 2026 under the open procedure and light-touch regime. It established one multi-provider open framework covering the three service areas, with 27 suppliers admitted, including Active Barnsley, Active Fusion, Barnsley Civic Enterprise, Barnsley FC Community Trust, Barnsley Community Gymnastics Academy, Barnsley Premier Leisure, Barnsley Youth Zone, Sport Works, Swim to Fly and SWS Sports. The framework value is £8,146,080 gross. The contract was signed on 31 August 2026 and runs from 1 September 2026 to 31 August 2029, with annual extensions potentially taking it to 31 August 2034. Providers had to meet minimum quality criteria; full evaluation requirements were in the tender documents. Call-offs may be made with or without reopening competition.

This award demonstrates established demand from Barnsley Council for a broad network of local and regional providers delivering children’s holiday activities. Suppliers admitted include leisure operators, sports academies, football and gymnastics organisations, community enterprises, a theatre trust, a youth zone, an early-years provider and activity specialists. A credible competitor for this requirement would therefore need practical capability in one or more of the three service areas, suitable activities for eligible children and young people, and the operational capacity to deliver repeatedly across Barnsley’s school-holiday periods. Organisations with community reach, accessible venues, experienced activity staff and the ability to run safe, structured clubs, events or workshops would be well aligned. The framework also shows that smaller organisations can participate, with the opportunity identified as suitable for SMEs and voluntary, community and social enterprises.

How relevant is this notice?

Notice Information

Notice Title

Holiday Activities and Food (HAF) Programme - Barnsley's Healthy Holidays

Notice Description

Barnsley Metropolitan Borough Council (the Council) is undertaking this procurement to establish a multi-provider Open Framework for the delivery of services under the Holiday Activities and Food (HAF) Programme. The procurement is being conducted under the Light Touch regime in accordance with the Procurement Act 2023. The services to be provided under this procurement include the delivery of holiday clubs, holiday events and enrichment workshop activities for eligible children and young people during school holiday periods across the borough. The Framework will run for an initial period of three years, with the option to extend for a further one year on an annual basis, up to a maximum total duration of eight years. Any extension to the Framework will be subject to the continued availability of funding from the Department for Education (DfE) or the Crisis and Resilience Fund (CRF), ongoing confirmation of the Holiday Activities and Food (HAF) Programme, and satisfactory Provider performance in accordance with the Framework terms and conditions. All extensions will be made in line with DfE and CRF funding arrangements. The Framework is anticipated to commence on 1 September 2026. The framework is split into three specific lots as follows; Lot 1 - Holiday Club Delivery Lot 2 - Holiday Event Delivery Lot 3 - Holiday Enrichment Workshops Provision delivered during Half-Term Holiday Periods maybe also funded through alternative funding streams.The estimated total framework value represents the Council's anticipated expenditure over the possible term of the Framework only and does not constitute any commitment or guarantee of spend. The Council gives no assurance that funding will be available for the full potential duration of the Framework, and Providers should not assume any guaranteed volume, duration, or value of call off contracts.The actual value of the Framework may be materially higher or lower than the estimate stated.

Lot Information

Lot LOT-0000

Renewal: The Framework will run for an initial period of three (3) years (36 months), with the option to extend for a further one (1) year on an annual basis, up to a maximum total duration of eight (8) years. The extension profile will follow a 3 + 1 + 1 + 1 + 1 + 1 arrangement, resulting in a potential maximum Framework duration of eight (8) years. Any extension to the Framework will be subject to the continued availability of funding from the Department for Education (DfE) or the Crisis and Resilience Fund (CRF), ongoing confirmation of the Holiday Activities and Food (HAF) Programme, and satisfactory Provider performance in accordance with the Framework terms and conditions. All extensions will be made in line with DfE and CRF funding arrangements.

Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=100196&TID=105454&B=

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e8d1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/087093-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

85 - Health and social work services

CPV Codes

55243000 - Children's holiday-camp services

85312100 - Daycare services

85312110 - Child daycare services

Notice Value(s)

Tender Value
£8,146,080 £1M-£10M
Lots Value
£8,146,080 £1M-£10M
Awards Value
£8,146,080 £1M-£10M
Contracts Value
£8,146,080 £1M-£10M

Notice Dates

Publication Date
15 Sep 20263 weeks ago
Submission Deadline
8 May 2026Expired
Future Notice Date
16 Dec 2025Expired
Award Date
31 Jul 20262 months ago
Contract Period
1 Sep 2026 - 31 Aug 2029 3-4 years
Recurrence
2034-04-02

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Barnsley Metropolitan Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BARNSLEY, SOUTH YORKSHIRE
Postcode
S70 2TA
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE33 Barnsley
Delivery Location
Not specified
Local Authority
Barnsley
Electoral Ward
Central
Westminster Constituency
Barnsley North

Supplier Information

Number of Suppliers
27
Supplier Names

Active Barnsley

Active Fusion

Barnsley Civic Enterprise Limited

BARNSLEY COMMUNITY GYMNASTICS ACADEMY

Reds in the Community

Barnsley Premier Leisure

BARNSLEY THEATRE TRUST (1998) LIMITED

BARNSLEY YOUTH ZONE LTD

CAMPACTIVE (PENISTONE) LIMITED

CO SSC LTD

Cool Kidz R Us Ltd

CUDWORTH COMMUNITY ENTERPRISES

Forge Community Partnership

GRASSROOTS SPORTS ACADEMY LTD

Helping Others Positively Engaged in Community

Huddersfield Giants Community Trust

Imagination Gaming

INDOOR CRICKET AND GOLF CENTRES LTD

JOLLY GOOD COMMUNITIES C.I.C

LITTLE EMBER EARLY YEARS LTD

Mid Yorkshire Community Foundation

Momentous Football Academy Limited

Nova City Ltd

Sport Works

Station House Community Association Ltd

SWIM TO FLY CIC

SWS SPORTS LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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