Tender

Holiday Activities and Food (HAF) Programme - Barnsley's Healthy Holidays

BARNSLEY METROPOLITAN BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Tender

02 Apr 2026 at 15:01

UK4 - Tender Notice
Planning

26 Nov 2025 at 09:30

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Barnsley Metropolitan Borough Council is currently in the tender stage of its procurement process for the "Holiday Activities and Food (HAF) Programme – Barnsley’s Healthy Holidays." This project involves establishing an open framework to provide holiday clubs, events, and enrichment workshops for children during school holidays throughout Barnsley, South Yorkshire. The framework will initially cover a three-year period starting 1 September 2026, with potential extensions up to eight years, depending on funding availability. Key deadlines include the tender submission deadline on 8 May 2026 and award completion by 17 August 2026. The procurement follows an open procedure under the Light Touch regime, with a total estimated framework value of approximately £8.1 million GBP. The tender is divided into three lots covering different activity areas.

This tender offers substantial opportunities for businesses within the children's services industry, particularly those specialising in holiday-club management, event organisation, and educational workshops. The framework's flexible, multi-provider nature suits small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs), enabling diverse providers to compete. Successful applicants will benefit from the potential for long-term contracts, subject to funding and performance. This initiative not only allows businesses to expand and tap into local government funding but also connects them to vital community engagement through enhancing educational and recreational services for children during the holidays.

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Notice Information

Notice Title

Holiday Activities and Food (HAF) Programme - Barnsley's Healthy Holidays

Notice Description

Barnsley Metropolitan Borough Council (the Council) is undertaking this procurement to establish a multi-provider Open Framework for the delivery of services under the Holiday Activities and Food (HAF) Programme. The procurement is being conducted under the Light Touch regime in accordance with the Procurement Act 2023, reflecting the nature of the services and the need for a proportionate and flexible approach. The services to be provided under this procurement include the delivery of holiday clubs, holiday events and enrichment workshop activities for eligible children and young people during school holiday periods across the borough. The Framework will run for an initial period of three (3) years (36 months), with the option to extend for a further one (1) year on an annual basis, up to a maximum total duration of eight (8) years. The extension profile will follow a 3 + 1 + 1 + 1 + 1 + 1 arrangement, resulting in a potential maximum Framework duration of eight (8) years. Any extension to the Framework will be subject to the continued availability of funding from the Department for Education (DfE) or the Crisis and Resilience Fund (CRF), ongoing confirmation of the Holiday Activities and Food (HAF) Programme, and satisfactory Provider performance in accordance with the Framework terms and conditions. All extensions will be made in line with DfE and CRF funding arrangements. The Framework is anticipated to commence on 1 September 2026. The framework is split into three specific lots as follows; Lot 1 - Holiday Club Delivery Lot 2 - Holiday Event Delivery Lot 3 - Holiday Enrichment Workshops Further information relating to each Lot is set out in the Lot-specific document 02 - Part Two: Service Specification. Provision delivered during Half-Term Holiday Periods maybe also funded through alternative funding streams. The estimated total framework value represents the Council's anticipated expenditure over the possible term of the Framework only and does not constitute any commitment or guarantee of spend. The Council gives no assurance that funding will be available for the full potential duration of the Framework, and Providers should not assume any guaranteed volume, duration, or value of call off contracts. The actual value of the Framework may be materially higher or lower than the estimate stated and will be entirely dependent on the level, timing, and continued availability of funding

Lot Information

Lot LOT-0000

Renewal: The Framework will run for an initial period of three (3) years (36 months), with the option to extend for a further one (1) year on an annual basis, up to a maximum total duration of eight (8) years. The extension profile will follow a 3 + 1 + 1 + 1 + 1 + 1 arrangement, resulting in a potential maximum Framework duration of eight (8) years. Any extension to the Framework will be subject to the continued availability of funding from the Department for Education (DfE) or the Crisis and Resilience Fund (CRF), ongoing confirmation of the Holiday Activities and Food (HAF) Programme, and satisfactory Provider performance in accordance with the Framework terms and conditions. All extensions will be made in line with DfE and CRF funding arrangements.

Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=100196&TID=105454&B=

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e8d1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/031089-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

85 - Health and social work services

CPV Codes

55243000 - Children's holiday-camp services

85312100 - Daycare services

85312110 - Child daycare services

Notice Value(s)

Tender Value
£8,146,080 £1M-£10M
Lots Value
£8,146,080 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Apr 20261 weeks ago
Submission Deadline
8 May 20264 weeks to go
Future Notice Date
16 Dec 2025Expired
Award Date
Not specified
Contract Period
1 Sep 2026 - 31 Aug 2029 3-4 years
Recurrence
2034-04-02

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BARNSLEY METROPOLITAN BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BARNSLEY, SOUTH YORKSHIRE
Postcode
S70 2TA
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE33 Barnsley
Delivery Location
Not specified
Local Authority
Barnsley
Electoral Ward
Central
Westminster Constituency
Barnsley North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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