Planning

Provision of Catering Services

THE POLICE AND CRIME COMMISSIONER FOR NORTHUMBRIA

This public procurement record has 1 release in its history.

Planning

26 Nov 2025 at 17:10

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Police and Crime Commissioner for Northumbria has initiated a public procurement process for the Provision of Catering Services at their forthcoming new headquarters located in the North-East region of the United Kingdom. The procurement process is currently in the planning stage, with engagement meetings scheduled for the week commencing 12th January 2026. These meetings are a part of the pre-market engagement process aimed at understanding market capabilities and exploring service options. Interested suppliers should contact Danielle Latty, the Procurement Business Partner, by 5th January 2026 to register their participation. This tender falls under the services category, specifically within catering services, and invites suppliers to provide high-quality, sustainable, and cost-efficient catering options tailored to Northumbria Police's operational needs.

This tender represents a significant opportunity for businesses in the catering industry, particularly those capable of offering innovative and sustainable solutions. Companies of all sizes, especially SMEs, are encouraged to participate and engage with Northumbria Police to showcase their capabilities. The engagement process offers a platform for suppliers to present their ideas and solutions directly to the buyer, potentially influencing future procurement requirements. Such opportunities are ideal for businesses aiming to expand their market reach and establish a presence in the public sector, providing both everyday catering services and emergency feeding options. The forthcoming contract period, starting May 2027 and ending in April 2030, provides a stable long-term engagement for the successful provider.

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Notice Information

Notice Title

Provision of Catering Services

Notice Description

Invitation to Pre-Market Engagement (PME): Provision of Catering Services. Northumbria Police (the Force) are looking to offer an on-site cafe provision at the new proposed Force Headquarters situated within the North-East. The cafe will provide daily breakfast, lunch, coffee / tea and snack services to our staff and visitors and will be open during standard office hours. The Force are seeking to engage with the market ahead of a potential procurement exercise for the provision of catering services at the HQ site. The pre-market engagement aims to: - Understand current market capabilities and innovations, - Explore potential delivery models and service options, and - Explore emergency feeding and out of hours vending opportunities. We welcome input from suppliers of all sizes who can offer high-quality, sustainable, and cost-efficient catering solutions tailored to our operational needs. Commercial details are to be discussed at engagement meetings. The Force will be conducting engagement meetings with suppliers W/C 12th January 2026 to discuss potential requirements and respond to any queries in relation to the Contract. If you are interested in this opportunity, please contact Danielle Latty, Procurement Business Partner via email on Danielle.Latty@northumbria.police.uk to confirm details of your attendees (max 2 people per organisation) and we shall contact you after the 5th January 2026 to arrange a suitable date and time for your engagement meeting. The engagement meetings will be held at the site of the Force's new Headquarters in the North-East; please note, there are currently no amenities at the building. Details of the address will be provided at a later date. Should you be unable to attend the site on the dates provided, an alternative date may be arranged dependent on the availability of resource and safety of the building. The above comes with the caveat that all pre-market engagement activities shall be without any commercial commitment or prejudice. Please note - costs and value of the contract are unknown at this stage and shall be determined depending on the best approach for the Force.

Planning Information

The Force will be conducting engagement meetings with suppliers week commencing 12th January 2026 to discuss potential requirements and respond to any queries in relation to the Contract. If you are interested in this opportunity, please contact Danielle Latty, Procurement Business Partner via email - Danielle.Latty@northumbria.police.uk and confirm details of your attendees (maximum of 2 people per supplier) and we shall contact you after 5th January 2026 to arrange a suitable date and time for your engagement meeting. The engagement meetings will be held at the site of the Force's new Headquarters in the North-East; please note, there are currently no amenities at the building. Details of the address will be provided at a later date. Should you be unable to attend the site on the dates provided, an alternative date may be arranged dependent on the availability of resource and safety of the building.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e9a9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077435-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55520000 - Catering services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Nov 20252 months ago
Submission Deadline
Not specified
Future Notice Date
5 Jan 2026Expired
Award Date
Not specified
Contract Period
30 Apr 2027 - 30 Apr 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE POLICE AND CRIME COMMISSIONER FOR NORTHUMBRIA
Contact Name
Danielle Latty
Contact Email
procurement@northumbria.police.uk
Contact Phone
Not specified

Buyer Location

Locality
NEWCASTLE
Postcode
NE12 8EW
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC North East (England)
Local Authority
North Tyneside
Electoral Ward
Longbenton & Benton
Westminster Constituency
Newcastle upon Tyne North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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