Maintenance, Repair and Billing Services Support for District Heating

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    "id": "ocds-h6vhtk-05e9b6-2026-01-05T14:05:14Z",
    "date": "2026-01-05T14:05:14Z",
    "ocid": "ocds-h6vhtk-05e9b6",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PVJC-8287-HXYT",
            "name": "Basildon Borough Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVJC-8287-HXYT"
            },
            "address": {
                "streetAddress": "The Basildon Centre, St Martins Square",
                "locality": "Basildon",
                "postalCode": "SS14 1DL",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH37"
            },
            "contactPoint": {
                "name": "Angela Vine",
                "email": "angela.vine@basildon.gov.uk",
                "telephone": "+441268 533333"
            },
            "roles": [
                "buyer"
            ],
            "details": {
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                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
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    "buyer": {
        "id": "GB-PPON-PVJC-8287-HXYT",
        "name": "Basildon Borough Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The Council are issuing this notice in line with Section 16(1) of the Procurement Act 23 (PA 23): Preparing tender documents for issue. The Council will be advertising the Tender shortly, if you would like to register your interest please message via the portal Tenderbox, Access Code: DHF8X3XUZ3 by the deadline 3rd December 2025. The Council will invite you to the opportunity once the notice is issued. Please note: participation does not guarantee future contract award. All interested suppliers can participate. All suppliers will be treated equally and tender responses evaluated as per the tender evaluation criteria specified in the tender documents. A conflicts of interest assessment will be conducted, please declare any potential conflicts you maybe aware of.",
                "dueDate": "2025-12-03T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "077460-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/077460-2025",
                "datePublished": "2025-11-26T21:05:04Z",
                "format": "text/html"
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        ]
    },
    "tender": {
        "id": "N/A",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Maintenance, Repair and Billing Services Support for District Heating",
        "description": "The Client wishes to employ a suitably experienced and qualified contractor to undertake the management and maintenance of the Langdon Hills District Heating System The services that this contract is expected to include relate to four discrete elements namely (i) Supply of Energy, (ii) Maintenance of District Heating Plant, (iii) Meter Reading and Billing Support (iv) Lighting The production and supply of hot water to meet the demand across the Estate for space heating and domestic hot water. Maintain the primary distribution circuits, temperature and quantity of hot water necessary to meet the demand across the Estate for space heating and domestic water requirements. Meter Management and Billing support The contracting authority is Basildon Borough Council and any Successor Body meaning one or more entities which assumes any of the Council's functions (as applicable) as a result of Local Government Reform (LGR).Such successor body or bodies may be, without limitation, a local authority, a combined county authority, a strategic authority or any other status determined pursuant to the Devolution and LGR Legislation. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=1004043975",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50324200",
                        "description": "Preventive maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "65500000",
                        "description": "Meter reading service"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amountGross": 2306850,
            "amount": 1922375,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-04-06T00:00:00+01:00",
                    "endDate": "2030-04-06T23:59:59+01:00",
                    "maxExtentDate": "2031-04-06T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "title": "Supply of Energy, Maintenance & Repair of the District Heating System. Maintenance of Lighting",
                "description": "The production and supply of hot water to meet the demand. To maintain in good condition and repair the existing boiler house plant and associated heat distribution systems. Maintain the primary distribution circuits, temperature and quantity of hot water. Lighting support owner occupier and leaseholders in the provision of in dwelling servicing and advice.",
                "value": {
                    "amountGross": 1500000,
                    "amount": 1250000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Criterion 1",
                            "description": "SOR",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 2",
                            "description": "Method Statements",
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                                    "number": 60,
                                    "weight": "percentageExact"
                                }
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                            "description": "SOR",
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                                }
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                        },
                        {
                            "type": "quality",
                            "name": "Criterion 2",
                            "description": "Method Statements",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "renewal": {
                    "description": "a further one year made up of multiple or single extensions up to a maximum of one year,"
                }
            },
            {
                "id": "2",
                "title": "Meter Management and Billing support",
                "description": "Operate and maintain all Heat Meters and associated equipment. *Measurement of consumption via quarterly meter readings. *Support Basildon heating team in responding to enquiries from the raising of quarter billing in arrears.",
                "status": "active",
                "value": {
                    "amountGross": 806850,
                    "amount": 672375,
                    "currency": "GBP"
                },
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                    "criteria": [
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                            "type": "price",
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                                    "weight": "percentageExact"
                                }
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                            "type": "quality",
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                                    "weight": "percentageExact"
                                }
                            ]
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                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 2",
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                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-06T00:00:00+01:00",
                    "endDate": "2030-04-06T23:59:59+01:00",
                    "maxExtentDate": "2031-04-06T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "a further one year made up of multiple or single extensions up to a maximum of one year,"
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-12-08T23:59:59+00:00"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/Q24W53KC33",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-01-12T12:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-03-12T23:59:59+00:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "081725-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/081725-2025",
                "datePublished": "2025-12-10T19:05:25Z",
                "format": "text/html"
            },
            {
                "id": "000333-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/000333-2026",
                "datePublished": "2026-01-05T14:05:14Z",
                "format": "text/html"
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        ],
        "amendments": [
            {
                "id": "000333-2026",
                "description": "The tender return deadline has been extended until 5pm Monday 26th January 2026."
            }
        ]
    },
    "language": "en"
}