Lift Servicing and Maintenance Contract (Habinteg)

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05e9ce-2025-11-27T09:07:06Z",
    "date": "2025-11-27T09:07:06Z",
    "ocid": "ocds-h6vhtk-05e9ce",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-IP19341R",
            "name": "Habinteg Housing Association Limited",
            "identifier": {
                "scheme": "GB-COH",
                "id": "IP19341R"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-MPR",
                    "id": "IP19341R"
                },
                {
                    "scheme": "GB-PPON",
                    "id": "PMCD-7626-HQTP"
                }
            ],
            "address": {
                "streetAddress": "Chapman House, Unit 1, Adwalton Business Park",
                "locality": "Bradford",
                "postalCode": "BD11 1DR",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE42"
            },
            "contactPoint": {
                "name": "Rebecca How",
                "email": "rebeccahow@ssfh.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.habinteg.org.uk/",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-16356505",
            "name": "SHARED SERVICES FOR HOUSING LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "16356505"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PGNT-9288-TPMJ"
                }
            ],
            "address": {
                "streetAddress": "230 Blackfriars Road",
                "locality": "London",
                "postalCode": "SE1 8NW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI44"
            },
            "contactPoint": {
                "name": "Rebecca How",
                "email": "rebeccahow@ssfh.org.uk"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "Shared Service for Housing (SSfH) is acting as the managing and contact organisation on behalf of the Contracting Authority for this tender opportunity, carrying out the role as Procurement Consultant."
        },
        {
            "id": "GB-COH-05736712",
            "name": "COOK & ASSOCIATES LIFT CONSULTANTS LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "05736712"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PTVM-1586-WXHP"
                }
            ],
            "address": {
                "streetAddress": "Regis House, 42b Homesadale Road",
                "locality": "Bromley",
                "postalCode": "BR2 9LD",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI61"
            },
            "contactPoint": {
                "email": "enquiry@cook-associates.co.uk"
            },
            "roles": [
                "procuringEntity"
            ],
            "roleDetails": "Lift Consultants",
            "details": {
                "url": "http://www.cook-associates.co.uk"
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-IP19341R",
        "name": "Habinteg Housing Association Limited"
    },
    "tender": {
        "id": "HHA.A.C.25.025 02",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Lift Servicing and Maintenance Contract (Habinteg)",
        "description": "Habinteg wishes to invite Tender Responses for the supply of services and works in respect of Lifts across the Habinteg estate to ensure all properties remain compliant, whilst residents remain safe within their homes and facilitate daily activity. The Supplier shall be responsible for all servicing, planned and reactive maintenance of lifts located within properties tenanted by Habinteg. A professionally managed service is to be provided for both Planned and Reactive Maintenance activities. The Supplier shall ensure the availability of qualified on-call personnel to respond to maintenance issues and system failures twenty-four hours a day, seven days a week, throughout the entire calendar year, including public holidays. Habinteg is a registered social housing provider with 50 years' experience building and promoting accessible homes and communities, operating across England. Habinteg has a range of general needs properties built specifically to meet accessible and adaptable requirements of customers. Habinteg supports a wide range of customers including older and disabled people, and families with disabled children. Habinteg is undertaking an Open Procedure to select a suitable Supplier to deliver the Passenger Lift Servicing and Maintenance Contract to commence 1st August 2026 (an initial three (3) year contract term, with two (2) optional one (1) year extensions, a maximum potential term of five (5) years). The estimated contract value is between PS250,000 - PS350,000 for the full contract term. Site visit will take place as part of this Tendering Procedure on Tuesday 9th December and attendance must be registered by Friday 5th December through ProContract. Full scope details can be found with the associated tender documents at ProContract. Within the Pricing Schedule of this tender, the Contracting Authority has stated a number of assets/properties that the Supplier will be expected to deliver services to - if this list of assets/properties needs to be modified throughout the contract term, this will be considered a \"materialisation of a known risk\". The tender deadline for this opportunity is 12pm (noon) on 6th January 2026. Please note that Shared Service for Housing (SSfH) is acting as the managing organisation on behalf of Habinteg for this tender opportunity.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50750000",
                        "description": "Lift-maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKD",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKE",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKF",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 350000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "A Tender Response must be submitted via ProContract for the Supplier to be considered for the award of the Contract in the Tendering Procedure. https://procontract.due-north.com/Opportunities/Index?p=18d7f93d-94bb-ef11-8132-005056b64545&v=2 Tender Responses and communications submitted by Suppliers via any other means will be excluded. Suppliers that require any technical assistance in using the portal or have any difficulty registering or logging in, should contact the ProContract helpdesk: o 0330 005 0352 (9am - 5.30pm Mon - Fri) o suppliersupport@proactisservicedesk.com o \"Submit a Ticket\" to the helpdesk (via https://suppliersupport.proactisservicedesk.com/s/?language=en_US) Full details around submitting a compliant tender can be found within Schedule 1 of the associated tender documents.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-01-06T12:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2025-12-30T17:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-04-23T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 350000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "As per procurement documents (see Schedule 1 and the ProContract Questionnaire).",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "As per procurement documents (see Schedule 1, the Pricing Schedule and the ProContract Questionnaire).",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire)."
                        },
                        {
                            "type": "technical",
                            "description": "Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire)."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-08-01T00:00:00+01:00",
                    "endDate": "2029-07-31T23:59:59+01:00",
                    "maxExtentDate": "2031-07-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire)"
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "All documentation can be found within the attachments section of ProContract, with a list of Schedules/Appendices within Schedule 1. https://procontract.due-north.com/Opportunities/Index?p=18d7f93d-94bb-e f11-8132-005056b64545&v=2",
                "url": "https://procontract.due-north.com/Opportunities/Index?p=18d7f93d-94bb-ef11-8132-005056b64545&v=2"
            },
            {
                "id": "077493-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/077493-2025",
                "datePublished": "2025-11-27T09:07:06Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2028-12-01T23:59:59Z"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "Please see Schedule 3, Contract (Terms and Conditions)."
        },
        "riskDetails": "The following risks have been identified that would impact the performance of the Contract, where the impact cannot be known at this stage but may relate to a Contract modification if the risk was to materialise: 1. Risk of legislative changes, regulatory changes or changes in law during the term of a Contract 2. Risk of unforeseen changes to delivery/operational standards 3. Risk of changes in technology, IT solutions or systems 4. Risk of unforeseen increase in Contracting Authority budgets/increased volume of works/services 5. Risk of unforeseen circumstances that cause the value of the Contract to increase (previous examples include BREXIT, war, pandemic and the cost-of-living crisis) 6. Risk of unforeseen political impact 7. Risk of decrease/increase in property volume. Within the Pricing Schedule of this tender, the Contracting Authority has stated a number of assets/properties that the Supplier will be expected to deliver services to - if this list of assets/properties needs to be modified throughout the contract term, this will be considered a \"materialisation of a known risk\"."
    },
    "language": "en"
}