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Maidstone Grammar School - Cleaning Tender

Maidstone Grammar School

This public procurement record has 3 releases in its history.

Award

06 Aug 2026 at 14:28

UK7 - Contract Details Notice
Award

14 May 2026 at 10:49

UK6 - Contract Award Notice
Tender

28 Nov 2025 at 16:05

UK4 - Tender Notice
Summary of the contracting process

Maidstone Grammar School is procuring comprehensive school cleaning services for its site in Maidstone. The requirement covers core cleaning during school terms and periodic deep cleaning throughout the year, with the aim of maintaining facilities that support teaching, learning and the wider school community. The school has 1,442 pupils and 143 teaching and support staff, so the service must operate across a substantial educational environment. The appointed contractor is expected to provide a tightly managed, productive service, support and develop cleaning staff, supply accurate and timely management information, and maintain an effective working relationship with the school. RIVA Partnership Ltd acted as the procurement consultancy supporting Maidstone Grammar School.

This procurement has been awarded and the contract is active. Atlas Facilities Management UK Ltd was awarded the contract on 14 May 2026 and signed it on 31 July 2026. The awarded value is £1,069,597.50 excluding VAT (£1,283,517 gross), compared with an estimated value of £998,800 excluding VAT (£1,198,560 gross). The contract runs from 1 August 2026 to 31 July 2029, with an option to extend by up to two years to 31 July 2031. The process used a two-stage Competitive Flexible procedure: seven bids reached the final stage, following selection against a 60% minimum score. Final tenders were evaluated on 65% quality and 35% price. Expressions of interest closed on 9 January 2026, and the award standstill ended on 26 May 2026.

This award demonstrates a recurring requirement for managed cleaning services in a large secondary-school setting, including term-time delivery and scheduled deep cleaning. Suppliers well placed for a future requirement would need demonstrable capability in education-sector or similarly complex environments, with robust workforce supervision, productivity controls and service quality assurance. Strong candidates would be able to propose practical improvements rather than simply maintain existing arrangements, while providing transparent, accurate and timely management information. The buyer expects a partnership approach and a management style that supports, encourages and develops cleaning staff. Participation was identified as suitable for SMEs and voluntary, community or social enterprises. Contractors also need employer’s liability and public liability insurance, each at least £5 million, and annual turnover of at least £900,000.

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Notice Information

Notice Title

Maidstone Grammar School - Cleaning Tender

Notice Description

Maidstone Grammar School: MGS is not just a school; it is a way of life. We have an excellent reputation for academic success and for providing a broad and varied co-curricular programme in which every Maidstonian has the opportunity to develop leadership skills and give service to the School. The School's ethos, values and belief in academic rigour all combine to produce the all-round student. Further information regarding the School can be obtained here: https://mgs.kent.sch.uk/ Tender information: The successful tenderer will be required to provide excellent cleaning services at Maidstone Grammar School, which has 1442 pupils and 143 teaching and support staff. The contract term being tendered for 3 years, from 01/08/2026 - 31/07/2029. There is an option for a further extension period for up to two additional years to 31/07/2031. The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the schools. This includes both core term time cleaning and periodic deep cleaning throughout the year. The school is keen to secure a high-quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities. The school expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times, and the school expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff. Transparent, accurate and timely management information is also expected as is an excellent working relationship with the school. The school is not obliged to accept the lowest price submitted for this tender, rather the school is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times. Value of contract: The annual value of the current contract is PS199,760 per annum. This does not include any additional requests for ad hoc or bespoke cleaning outside of the standard contract. Therefore the value of this contract is PS998,800. The contract shall be a fixed price contract with invoices raised monthly to the school. The tender process will be run under a two stage Competitive Flexible procedure. Additional requirements and information: *The school has a minimum requirement for a contractor's employers' liability and public liability insurances of PS5 million *The minimum annual turnover that your company must have achieved to be considered for this opportunity is PS900,000 *This is a National Living Wage contract *There are no incumbent cleaning staff currently within the Local Government Pension Scheme The cleaning services are currently contracted to Steadfast Cleaning Co Ltd.

Lot Information

Lot 1

Renewal: There is an option for a further extension period for up to two additional years to 31/07/2031.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05eb55
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074799-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£998,800 £500K-£1M
Lots Value
£998,800 £500K-£1M
Awards Value
£1,069,597 £1M-£10M
Contracts Value
£1,069,597 £1M-£10M

Notice Dates

Publication Date
6 Aug 20262 weeks ago
Submission Deadline
9 Jan 2026Expired
Future Notice Date
Not specified
Award Date
14 May 20263 months ago
Contract Period
1 Aug 2026 - 31 Jul 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Maidstone Grammar School
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MAIDSTONE
Postcode
ME15 7BT
Postcode Area
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ45 Mid Kent
Delivery Location
TLJ4 Kent
Local Authority
Maidstone
Electoral Ward
High Street
Westminster Constituency
Maidstone and Malling

Supplier Information

Number of Suppliers
1
Supplier Name

Atlas Facilities Management UK Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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