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Provision of Floral Displays in Aylesbury Town

Aylesbury Town Council

This public procurement record has 3 releases in its history.

Award

08 Apr 2026 at 09:33

UK7 - Contract Details Notice
Award

24 Mar 2026 at 11:23

UK6 - Contract Award Notice
Tender

01 Dec 2025 at 10:17

UK4 - Tender Notice
Summary of the contracting process

Aylesbury Town Council has successfully completed the procurement process for the provision of floral displays in Aylesbury Town. The contracted work, awarded to WINDOWFLOWERS LIMITED, involves designing and supplying seasonal floral schemes, including installation and maintenance across the town. The contract was initiated using an open competitive flexible procedure under the Procurement Act 2023 and spans a three-year period from 1st June 2026 to 1st June 2029, with a total contract value of £287,809.15 excluding VAT. This service falls under the industry category of agricultural and horticultural products, specifically focusing on planting and maintenance of green areas. The procurement stages involved included quality assessments, price evaluation, and social value considerations, culminating in an award and contract completion stage by 8th April 2026.

This tender presents significant opportunities for business growth for companies specialising in agricultural and horticultural products, particularly those that can provide comprehensive design, installation, and maintenance services for large-scale floral displays. Businesses that prioritize sustainability, such as those offering peat-free compost and pollinator-friendly planting, are particularly well-suited for such contracts. The inclusion of variable contract modifications, like the uptake of hanging baskets by local businesses, enables suppliers to expand their service offerings flexibly to meet local business demands throughout the contract term. This procurement process highlights the importance of quality, price competitiveness, and social value, which are crucial for businesses aspiring to win tenders in this sector.

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Notice Information

Notice Title

Provision of Floral Displays in Aylesbury Town

Notice Description

The Council requires a supplier to deliver on the following: * The design and supply of seasonal schemes (Summer and Winter) for a range of locations/planter types. Including hanging baskets, troughs and roundabouts. * The installation and timely delivery across the Town for the floral displays. * The full maintenance of the floral displays, including watering, feeding and deadheading. * Sustainability, with commitments to peat-free compost and pollinator friendly planting. The successful tender was PS287,809.15 excluding VAT over the three year term of this contract.

Lot Information

Lot 1

Options: The contract includes the ability for the Customer to request changes to the scope or delivery of the Services during the contract term. Such changes may relate to the design or nature of the Floral Displays, the Services delivered, associated costs, delivery timelines or other contractual provisions. Any change will only take effect once a formal Change Order has been prepared and signed by both parties. All changes will comply with Section 74 of the Procurement Act 2023 concerning permitted contract modifications. Where the Customer requests a change, the Supplier will prepare a draft Change Order within ten business days, outlining the impact on services, deliverables, costs and timelines. The Customer may then approve or reject the proposed Change Order. If not agreed, the matter may be escalated through the contract's dispute resolution procedure. The Supplier is not entitled to charge for preparing Change Orders requested by the Customer. In addition, the contract includes a permitted modification for variable quantities of hanging baskets required for local business uptake. This adjustment does not require a Change Order and will be managed in line with the provisions set out in Schedule 1.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05ebac
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/031732-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

03 - Agricultural, farming, fishing, forestry and related products

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

03100000 - Agricultural and horticultural products

03451100 - Bedding plants

03451200 - Flower bulbs

03451300 - Shrubs

77310000 - Planting and maintenance services of green areas

Notice Value(s)

Tender Value
£312,105 £100K-£500K
Lots Value
£312,105 £100K-£500K
Awards Value
£287,809 £100K-£500K
Contracts Value
£287,809 £100K-£500K

Notice Dates

Publication Date
8 Apr 20264 months ago
Submission Deadline
23 Mar 2026Expired
Future Notice Date
Not specified
Award Date
23 Mar 20265 months ago
Contract Period
1 Jun 2026 - 1 Jun 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Aylesbury Town Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
AYLESBURY
Postcode
HP20 2QP
Postcode Area
Hemel Hempstead
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ13 Buckinghamshire
Delivery Location
TLJ13 Buckinghamshire
Local Authority
Buckinghamshire
Electoral Ward
Aylesbury North
Westminster Constituency
Aylesbury

Supplier Information

Number of Suppliers
1
Supplier Name

WINDOWFLOWERS LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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