Design and Print Services for Healthcare Quality Improvement (HQIP)

{
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    "id": "ocds-h6vhtk-05ec3d-2025-12-03T14:08:09Z",
    "date": "2025-12-03T14:08:09Z",
    "ocid": "ocds-h6vhtk-05ec3d",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PVVQ-6113-CJWD",
            "name": "Healthcare Quality Improvement Partnership",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVVQ-6113-CJWD"
            },
            "address": {
                "streetAddress": "128 City Road",
                "locality": "London",
                "postalCode": "EC1V 2NX",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI43"
            },
            "contactPoint": {
                "name": "Judith Hughes",
                "email": "procurement@hqip.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
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                        "scheme": "UK_CA_TYPE",
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    "buyer": {
        "id": "GB-PPON-PVVQ-6113-CJWD",
        "name": "Healthcare Quality Improvement Partnership"
    },
    "tender": {
        "id": "ocds-h6vhtk-05ec3d",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Design and Print Services for Healthcare Quality Improvement (HQIP)",
        "description": "Lot 1 - The NJR Annual Report The NJR Annual Report is a formal NHS England report that presents a statistical analysis of the performance of procedures collected over the preceding 12 months alongside analysis of data over the life of the registry to enable understanding of long-term performance. The report has been produced annually for the past 22 years. As the report is a statistical presentation of the analyses of data, it consists mainly of tables and graphical figures, illustrating outcome performance, with accompanying explanatory text. We are asking bidders of design and layout services that have the capability to prepare a report of this complexity to tender to deliver the services, for the next three years, with the aspirational potential to extend the contract for a further two years. There are also some other associated documents - separate report appendices and hospital reports - as well as a Welsh translation of key report parts; for these we would discuss annually with the supplier what is included in the work. Aims and objectives of the services to be contracted The NJR seeks to commission an agency to design and produce the NJR Annual Report and report-associated supplementary documents. This is an annual project involving the layout range of documents which are listed below. There is also a link to a live website below, where the supplier can see the NJR Annual Report 2025, to view the most recently produced versions of all documents. The total contract value for Lot 1 is PS80,000.00 excluding VAT for the duration of three years with potential to extend the contract for up to two additional years at a value of up to PS26,500.00 per year. The aspirational intent including the core 3 year value, extension value and all other aspirational intent as defined in the specification of this ITT has a potential ceiling value of up to PS177,265.00 Lot 2 - HQIP Annual Report and other Ad hoc design services Aims and objectives of the services to be contracted This lot covers two elements: 1.Design of the HQIP Annual Report 2.Ad hoc design services The HQIP Annual Report is an annual requirement. Ad hoc design services will only be called upon when required. The requirement will be for design agency mid-range skill capacity to support the creation of a wide range of visual materials used operationally and to promote messaging in the health sector. The volume of ad hoc work will be dependent on workstreams year-to-year and on the availability of internal resource working on a range of similar activities. 1.Design and layout of the HQIP Annual Report Detail: In accordance with an agreed timetable discussed and agreed between HQIP and the successful bidder, the HQIP Annual Report will be laid out to incorporate the trustees' report and statutory accounts of the charitable company, as required under Company and Charity Law. Typically the work takes place between September and November and the HQIP Annual Report is around 45 pages. 2.Ad hoc design services Detail: Design of promotional and operational materials will be on an ad hoc basis. Some materials are produced in-house and some by bidders dependant on the availability of resources. The following list of typical collateral represents example work only and is not exhaustive of the type of design work that may be requested. Typical collateral Where applicable, links below are to previous versions of these documents. *Layout of Minimum Data Set (MDS) forms Data collection forms - MDSv8 - The National Joint Registry *Patient Information Leaflet PIL-english-for-web.pdf *Poster for hospitals (link) NJR-Patient-Consent-Poster.pdf *Design and print of factsheet leaflets *Design and print of pull up banners for display at an event stand The total contract value for Lot 2 is PS37,500.00 excluding VAT for the duration of three years with potential to extend the contract for up to two additional years at a value of up to PS12,500.00 per year. The aspirational intent including the core 3 year value, extension value and all other aspirational intent as defined in the specification of this ITT has a potential ceiling value of up to PS137,500.00 To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=998435409",
        "status": "active",
        "items": [
            {
                "id": "Lot 1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79415200",
                        "description": "Design consultancy services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79822500",
                        "description": "Graphic design services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79823000",
                        "description": "Printing and delivery services"
                    }
                ],
                "relatedLot": "Lot 1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79415200",
                        "description": "Design consultancy services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79822500",
                        "description": "Graphic design services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79823000",
                        "description": "Printing and delivery services"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amountGross": 141000,
            "amount": 117500,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "This procurement will be a two (2) stage process. Stage 1 The Procurement Selection Questionnaire will be utilised and used to shortlist a maximum of 7 bidders for each Lot to stage 2 of the tender. For both Lots there are questions at Part 3 of the PSQ which will be scored, the criteria is set out within the PSQ. Stage 2 The shortlisted bidders for both will be invited to participate in the invitation to tender. The highest scoring bidder for each Lot will be awarded the contract."
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "Lot 1 - https://www.delta-esourcing.com/delta/buyers/select/viewListStatus.html?id=988822022 Lot 2 - https://www.delta-esourcing.com/delta/buyers/select/viewListStatus.html?id=997107867",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-01-05T17:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-12-17T14:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-01-26T23:59:59+00:00"
        },
        "lots": [
            {
                "id": "Lot 1",
                "title": "NJR Annual Report",
                "description": "The NJR Annual Report is a formal NHS England report that presents a statistical analysis of the performance of procedures collected over the preceding 12 months alongside analysis of data over the life of the registry to enable understanding of long-term performance. The report has been produced annually for the past 22 years. As the report is a statistical presentation of the analyses of data, it consists mainly of tables and graphical figures, illustrating outcome performance, with accompanying explanatory text. We are asking bidders of design and layout services that have the capability to prepare a report of this complexity to tender to deliver the services, for the next three years, with the aspirational potential to extend the contract for a further two years. There are also some other associated documents - separate report appendices and hospital reports - as well as a Welsh translation of key report parts; for these we would discuss annually with the supplier what is included in the work. The total contract value for Lot 1 is PS80,000.00 excluding VAT for the duration of three years with potential to extend the contract for up to two additional years at a value of up to PS26,500.00 per year. The aspirational intent including the core 3 year value, extension value and all other aspirational intent as defined in the specification of this ITT has a potential ceiling value of up to PS177,265.00",
                "status": "active",
                "value": {
                    "amountGross": 96000,
                    "amount": 80000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Criterion 1",
                            "description": "See PSQ Instructions",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 2",
                            "description": "See PSQ Instructions",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 3",
                            "description": "See PSQ Instructions",
                            "numbers": [
                                {
                                    "number": 15,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 4",
                            "description": "See PSQ Instructions",
                            "numbers": [
                                {
                                    "number": 15,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 5",
                            "description": "See PSQ Instructions",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 6",
                            "description": "See PSQ Instructions",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 1",
                            "description": "See PSQ Instructions",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 2",
                            "description": "See PSQ Instructions",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 3",
                            "description": "See PSQ Instructions",
                            "numbers": [
                                {
                                    "number": 15,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 4",
                            "description": "See PSQ Instructions",
                            "numbers": [
                                {
                                    "number": 15,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 5",
                            "description": "See PSQ Instructions",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 6",
                            "description": "See PSQ Instructions",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "N/A"
                        },
                        {
                            "type": "economic",
                            "description": "N/A"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-06-01T00:00:00+01:00",
                    "endDate": "2029-05-31T23:59:59+01:00",
                    "maxExtentDate": "2031-05-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Potential total of 24- months extension (in the form of x 2 12 month increments) to the contracts for a maximum term of five years"
                }
            },
            {
                "id": "2",
                "title": "HQIP Annual Report and other ad hoc design services",
                "description": "1.Design and layout of the HQIP Annual Report Detail: In accordance with an agreed timetable discussed and agreed between HQIP and the successful bidder, the HQIP Annual Report will be laid out to incorporate the trustees' report and statutory accounts of the charitable company, as required under Company and Charity Law. Typically the work takes place between September and November and the HQIP Annual Report is around 45 pages. 2.Ad hoc design services Detail: Design of promotional and operational materials will be on an ad hoc basis. Some materials are produced in-house and some by bidders dependant on the availability of resources. The following list of typical collateral represents example work only and is not exhaustive of the type of design work that may be requested. Typical collateral Where applicable, links below are to previous versions of these documents. *Layout of Minimum Data Set (MDS) forms Data collection forms - MDSv8 - The National Joint Registry *Patient Information Leaflet PIL-english-for-web.pdf *Poster for hospitals (link) NJR-Patient-Consent-Poster.pdf *Design and print of factsheet leaflets *Design and print of pull up banners for display at an event stand Spend value is estimated. the spend varies from year to year depending on activity. The estimated spend is PS10,000, this is based on the last 3 years activity from HQIP and the NJR teams, this is in no way a guaranteed figure. The final contract will have a range of values for examples PS0 - PS10,000 per year. The total contract value for Lot 2 is PS37,500.00 excluding VAT for the duration of three years with potential to extend the contract for up to two additional years at a value of up to PS12,500.00 per year. The aspirational intent including the core 3 year value, extension value and all other aspirational intent as defined in the specification of this ITT has a potential ceiling value of up to PS137,500.00",
                "status": "active",
                "value": {
                    "amountGross": 45000,
                    "amount": 37500,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Criterion 1",
                            "description": "See PSQ Instructions",
                            "numbers": [
                                {
                                    "number": 35,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 2",
                            "description": "See PSQ Instructions",
                            "numbers": [
                                {
                                    "number": 25,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 3",
                            "description": "See PSQ Instructions",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 4",
                            "description": "See PSQ Instructions",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 5",
                            "description": "See PSQ Instructions",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 1",
                            "description": "See PSQ Instructions",
                            "numbers": [
                                {
                                    "number": 35,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 2",
                            "description": "See PSQ Instructions",
                            "numbers": [
                                {
                                    "number": 25,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 3",
                            "description": "See PSQ Instructions",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 4",
                            "description": "See PSQ Instructions",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 5",
                            "description": "See PSQ Instructions",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-06-01T00:00:00+01:00",
                    "endDate": "2029-05-31T23:59:59+01:00",
                    "maxExtentDate": "2031-05-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Potential total of 24- months extension (in the form of x 2 12 month increments)"
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "078609-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/078609-2025",
                "datePublished": "2025-12-01T16:05:17Z",
                "format": "text/html"
            },
            {
                "id": "079387-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/079387-2025",
                "datePublished": "2025-12-03T14:08:09Z",
                "format": "text/html"
            }
        ],
        "amendments": [
            {
                "id": "079387-2025",
                "description": "The access codes for the Lots are below: Lot 1 - Access Code : ZQ34K8C583 Lot 2 - Access Code : 85U9VE3F7G"
            }
        ]
    },
    "language": "en"
}