Planning

Cleaning Services

EPPING FOREST DISTRICT COUNCIL

This public procurement record has 2 releases in its history.

Planning

09 Feb 2026 at 15:37

UK2 - Preliminary Market Engagement Notice
Planning

03 Dec 2025 at 15:06

UK3 - Planned Procurement Notice
Summary of the contracting process

Epping Forest District Council is planning a procurement process for comprehensive cleaning services across a range of council-owned and managed properties within the Epping Forest District. The planned contract includes provisions for cleaning, window cleaning, and potential emergency services at various sites such as Civic Offices and depots. The procurement is currently in the planning stage, with a preliminary market engagement (PME) document available for interested suppliers to review. Suppliers must submit completed questionnaires by 5pm on Monday, 9th March 2026. The initial contract term is proposed for three years, from 1st February 2027, with potential for extension.

This tender offers significant opportunities for businesses in the cleaning services sector, particularly those capable of providing high-quality, comprehensive cleaning solutions and managing day-to-day operations efficiently. Small and medium-sized enterprises (SMEs), in particular, stand to benefit given their eligibility and suitability for the planned contract. With the contract period and possible extensions, businesses can secure long-term engagement, fostering growth and stability. The open procurement process allows for electronic submissions, ensuring broader accessibility and participation.

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Notice Information

Notice Title

Cleaning Services

Notice Description

Epping Forest District Council are undertaking a market engagement exercise for the upcoming procurement for provision of full and comprehensive cleaning and window cleaning services of Council owned and managed properties within the Epping Forest District, including but not limited to - Civic Offices - Oakwood Hill Depot - Town Mead Depot - Ongar Toilets - Emergency Works (All Sites) - Area Cleaning Adhoc Work (All Sites) - Window Cleaning (All Sites) The Contractors will be required to provide throughout the Contract period which include: * To provide and maintain an office base during and outside normal office hours. * To provide dedicated office and managerial staff to deal with day to day operations of the Contract. * To provide dedicated suitably qualified supervisor and operational staff to carry out the cleaning programmes to the quality set out in the Output Specification and within the time-period. Initial contract period is likely to be 2 years with an option to extend (TBC) Full information to be provided at tender stage Please note all dates are estimate and are subject to change To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/3AKP88A63P

Lot Information

Lot 1

Options: The contract may include options for additional sites to be included as required throughout the lifetime of the contract (TBC)

Renewal: Initital term 3 years with possible 1 + 1 extension (TBC) - Estimated PS165,000 P/A

Planning Information

Interested suppliers are to read the PME document in the document area and respond to the questionnaire. Suppliers may email a copy of the completed questionnaire to claire.sargeant@essex.gov.uk The deadline to submit completed questionnaires is 5pm, Monday 09 March 2026

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05ee1e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/011486-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
£720,000 £500K-£1M
Lots Value
£825,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Feb 20261 months ago
Submission Deadline
1 Jun 20263 months to go
Future Notice Date
1 May 20262 months to go
Award Date
Not specified
Contract Period
1 Feb 2027 - 31 Jan 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EPPING FOREST DISTRICT COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EPPING
Postcode
CM16 4BZ
Post Town
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH35 West Essex
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Epping Forest
Electoral Ward
Epping West & Rural
Westminster Constituency
Epping Forest

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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