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DFG Lifting Equipment

The North Yorkshire Council

This public procurement record has 4 releases in its history.

Tender

18 Aug 2026 at 12:43

UK4 - Tender Notice
Planning

02 Feb 2026 at 10:43

UK2 - Preliminary Market Engagement Notice
Planning

11 Dec 2025 at 12:05

UK3 - Planned Procurement Notice
Planning

04 Dec 2025 at 11:30

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The North Yorkshire Council is procuring lifting equipment services under the Disabled Facilities Grant scheme across North Yorkshire. The requirement covers two areas: stairlifts, including straight and curved models, surveys, installation, electrical works, servicing, maintenance, repairs, recycling, refurbishment, storage and reinstallation; and through-floor lifts for domestic properties, including supply, surveys, installation, associated building and electrical works, testing, commissioning, user training, servicing, maintenance and repairs. Both lots include warranties, emergency repair services and customer support, with performance monitored through key performance indicators. This is a services contract for lift supply, installation and maintenance, including associated works and asset-support activities for disabled residents.

The process has reached tender: the Council invited offers through an open procedure. Clarification questions were due by 8 September 2026 at 12:00, and tenders were due by 15 September 2026 at 12:00. Offers were to be submitted electronically through the YORtender e-tendering portal. The expected award decision date was 18 December 2026. The initial contract period is 2 February 2027 to 1 February 2029, with an optional extension to 1 February 2031. The total estimated value is £5,000,000 including both lots: £3,500,000 for stairlifts and £1,500,000 for through-floor lifts. Suppliers may bid for and be awarded only one lot. Evaluation is 60% price and 40% quality.

This opportunity suits lift specialists able to deliver end-to-end services in domestic settings, from surveying and installation through planned maintenance, emergency repairs, refurbishment, recycling and customer support. Stairlift suppliers need capability in straight and curved systems, electrical works, storage and reinstallation, with a minimum five-year warranty. Through-floor lift contractors need experience of associated building and electrical works, testing, commissioning and user training, also with a minimum five-year warranty. Both lots require reliable emergency response, contract management, adequate resources and clear method statements. Suppliers should be able to demonstrate social-value and environmental-sustainability commitments. The lots are identified as suitable for small and medium-sized enterprises, although each supplier can pursue only one lot.

How relevant is this notice?

Notice Information

Notice Title

DFG Lifting Equipment

Notice Description

This contract is for the supply, installation, servicing and maintenance of stairlifts and through floor lifts across North Yorkshire under the Disabled Facilities Grant scheme. The contract is divided into two Lots: Lot 1, Stairlifts (including recycling and refurbishment), and Lot 2, Through Floor Lifts (including associated building works). The service includes surveys, installation, maintenance, warranties, emergency repairs and customer support, with performance monitored through KPIs. The total estimated contract value is PS5,000,000. Whilst indicative values have been assigned to each Lot, the Authority reserves the right to allocate expenditure between the Lots in line with actual service demand during the four-year contract term. Estimated values are for guidance only and are not guaranteed.

Lot Information

Stairlifts

Provision of stairlift surveys, installation, servicing, maintenance and repairs across North Yorkshire. The Lot includes straight and curved stairlifts, associated electrical works, recycling, refurbishment, storage and reinstallation services. A minimum five-year warranty, emergency repairs and customer support are required in accordance with the specification

Renewal: Optional Extension: 2 February 2029- 1 February 2031

Through Floor Lifts

Provision of surveys, supply, installation, servicing, maintenance and repairs of through floor lifts in domestic properties across North Yorkshire. The Lot includes associated building and electrical works, testing, commissioning, user training and a minimum five-year warranty. Contractors must provide emergency repairs and customer support in accordance with the specification

Renewal: Optional Extension: 2 February 2029- 1 February 2031

Planning Information

The Authority conducted preliminary market engagement to understand current capability, capacity, compliance standards, sustainability practices, workforce competence, storage readiness, service‑delivery performance, and social‑value opportunities in relation to the forthcoming procurement of Disabled Facilities Grant (DFG) lifting equipment. This engagement was undertaken before the procurement procedure commenced to ensure that the commercial strategy reflects accurate and up‑to‑date market intelligence. The engagement focused on the full range of requirements anticipated under the contract, including: -Supply, installation, servicing, maintenance, refurbishment, and recycling of stairlifts and through‑floor lifts. -Compliance with statutory regulations (including LOLER, BS EN 81‑40, CDM regulations, and relevant British Standards). -Sustainability processes relating to reuse, recycling, environmental impact, and waste‑reduction practices. -Workforce qualifications, DBS checks, safeguarding awareness, and competence assurance. -Storage facilities, asset‑management approaches, logistics capability, and security arrangements. -Service delivery, response times, emergency call‑out capability, and performance management. -Social value commitments, including employment, training, community initiatives, and environmental contributions. The engagement was carried out remotely. All RFI documentation, clarifications, and responses were issued and received electronically during the RFI engagement window. Suppliers were invited to participate by submitting a written response to the RFI. They were provided with instructions to: -Complete and return the RFI questionnaire within the specified timeframe. -Provide supporting information and evidence where available. -Submit clarification questions in writing during the RFI window. The RFI demonstrated that the market is capable of delivering the full scope of requirements. Responses showed: -Strong capability to deliver installation, maintenance, and recycling services. -Consistent compliance with relevant technical and safety standards. -Varied levels of detail regarding sustainability processes, storage readiness, and workforce qualifications. -A good understanding among suppliers of the service‑delivery .expectations, including appointment scheduling, installation lead times, and emergency response. -Differing levels of maturity in social‑value delivery, with some suppliers providing structured and well‑evidenced programmes. The information gathered has helped the Authority assess market capacity, refine requirements, and confirm that the sector is able to meet the expected standards for this procurement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05ee9c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078514-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

CPV Codes

42416000 - Lifts, skip hoists, hoists, escalators and moving walkways

44115600 - Stairlifts

45313100 - Lift installation work

50750000 - Lift-maintenance services

Notice Value(s)

Tender Value
£5,000,000 £1M-£10M
Lots Value
£5,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Aug 20264 weeks ago
Submission Deadline
15 Sep 2026Expired
Future Notice Date
12 Jan 2026Expired
Award Date
Not specified
Contract Period
2 Feb 2027 - 1 Feb 2029 2-3 years
Recurrence
2030-08-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The North Yorkshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORTHALLERTON
Postcode
DL7 8AD
Postcode Area
Darlington
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE22 North Yorkshire
Delivery Location
TLE2 North Yorkshire
Local Authority
North Yorkshire
Electoral Ward
Romanby
Westminster Constituency
Richmond and Northallerton

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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