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ID594 Communal Cleaning and Window Cleaning

Aspire Housing

This public procurement record has 4 releases in its history.

AwardUpdate

11 Aug 2026 at 15:43

UK6 - Contract Award Notice
AwardUpdate

11 Aug 2026 at 15:09

UK6 - Contract Award Notice
Award

20 Jul 2026 at 18:02

UK6 - Contract Award Notice
Tender

04 Dec 2025 at 15:19

UK4 - Tender Notice
Summary of the contracting process

Aspire Housing is procuring communal cleaning, window cleaning and gutter cleaning services for its housing stock. The work covers shared residential areas and associated windows and gutters, with delivery in Stoke-on-Trent. The requirement is a service contract rather than the supply of cleaning products or equipment. Aspire Housing is the buying organisation and is a public authority operating at sub-central government level. The procurement combines communal cleaning with specialist window-cleaning services, so relevant suppliers are likely to provide planned and routine cleaning across multiple housing sites, with the operational capability to manage communal areas and external building features. The original requirement identified three core sites at Kingsley, Millrise and Holborn, indicating a multi-site service rather than a single-building cleaning job.

The procurement has reached contract award: aAFD Services was selected for the single lot on 20 July 2026. The award is pending completion of the standstill period, which ends on 21 August 2026; contract signature is scheduled for 1 September 2026. The awarded value is £2,749,124 excluding VAT (£3,298,947 including VAT). The awarded contract runs from 1 October 2026 to 1 October 2029, with an option to extend by two further 12-month periods, subject to performance and KPI results, giving a maximum end date of 1 October 2031. The procurement used an open procedure. Bids closed on 16 January 2026 and the award period ended on 23 February 2026. Quality and price each carried 50% of the evaluation weighting.

This award confirms recurring demand from Aspire Housing for a combined communal, window and gutter cleaning service delivered across housing sites in Stoke-on-Trent. A credible future competitor would need to coordinate multi-site operations, maintain consistent service standards in communal residential areas, and provide the practical expertise and equipment needed for window and gutter cleaning. The equal weighting of quality and price shows that a low-cost offer alone would not be sufficient: suppliers would need a clear, deliverable service model alongside competitive pricing. The requirement attracted six final-stage bids, including four from SMEs and four from voluntary, community or social enterprises, indicating that smaller specialist or community-based cleaning businesses can compete alongside larger providers. Performance monitoring and KPI delivery are commercially important because the contract includes extension options tied to performance.

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Notice Information

Notice Title

ID594 Communal Cleaning and Window Cleaning

Notice Description

Aspire Housing (referred to as "Aspire") is looking to appoint a provider of Communal Cleaning and window cleaning for a contract commencing in June 2026 for a term of 3 years with the option to extend for a further 24 months, details of which are included in the enclosed documents. Site Visit scheduled for Thursday 11th December 2025 at 10am starting at Kingsley then onto Millrise and Holborn. (3 core sites) 11/08/2026 Please note the CAN 2026/S 000-068460 has been edited to amend the previous incorrect contract value and reset the standstill period - this has now been amended.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05eeed
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076365-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

90911300 - Window-cleaning services

Notice Value(s)

Tender Value
£1,600,000 £1M-£10M
Lots Value
£1,600,000 £1M-£10M
Awards Value
£2,749,124 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
11 Aug 20262 weeks ago
Submission Deadline
16 Jan 2026Expired
Future Notice Date
Not specified
Award Date
20 Jul 20261 months ago
Contract Period
1 Oct 2026 - 1 Oct 2029 3-4 years
Recurrence
2030-10-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Aspire Housing
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE UNDER LYME
Postcode
ST5 0QW
Postcode Area
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
TLG23 Stoke-on-Trent
Local Authority
Newcastle-under-Lyme
Electoral Ward
May Bank
Westminster Constituency
Newcastle-under-Lyme

Supplier Information

Number of Suppliers
1
Supplier Name

aAFD Services

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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